Business Update News from 07/2019

Salary reports: new, enhanced, and renamed

July 31, 2019

There is a new report: Salary Expenses by Home Cost Center – Yale. This report provides the full view of payroll actual charging based on the Worker Home Cost Center.

The Salary Expenses by Employee – Yale report has been renamed to Salary Expenses by Charging Cost Center – Yale....

VPN access required for reporting

July 31, 2019

In late June, maintenance was done to Yale’s Oracle Databases. As a result, there is a new requirement for accessing some reports:

If you are running BUG Library reports, or using BRIO, PowerBI Desktop or Tableau to query data: you will be required to login through Yale’s Virtual...

Policy & Procedure Updates as of July 31, 2019

July 31, 2019

The following documents have been updated and are posted on the Policies & Procedures Website . If applicable, please discuss the documents with the appropriate people in your department.

1. Policy 2810 Sales & Use Tax

...

Defects detected with Expense Report Delegations

July 31, 2019

As a result of the recent Expense User Interface change in Workday, two bugs were reported. Workday resolved one of the issues over the weekend and is actively working on a resolution for the remaining one. ACTIVE: Resubmitting expense reports as a delegate Delegates are currently unable to...

Next Generation Network technical preparations continue

July 24, 2019

The Next Generation Network (NGN) project team continues to move forward with technical updates in preparation for Yale’s new network. Simultaneous background efforts are underway at 25 Science Park and in areas around the schools of medicine, nursing, and public health.

To prepare for...

Update - Staff merit process dashboard reports

July 24, 2019

Staff Merit Process Dashboard reports have been updated with “pool” and “non-pool” labels to more clearly identify the money being spent that comes out of the pool (merit and lump sum) versus money spent that does not come out of the merit pool (base adjustments and promotions). Previously, it...

Payroll obligations for FY20 now posted

July 24, 2019

Fiscal year 2020 payroll obligations for all funding components and the FY21 extended obligations for grants were posted in Workday this past weekend. If you have questions or concerns regarding the newly created obligations, please email...

Digital Conference sparks conversation on Next Generation Network

July 17, 2019

During the recent Yale Digital Conference, Lou Tiseo, senior director, Foundational Technology Services, presented an overview and progress report on the Next Generation Network (NGN) program. After the talk, Lou had the opportunity to field important questions on the multi-year project with...

Fiscal 2019 year-end GA sweep

July 17, 2019

The “GA Sweep” is a Workday process that is performed for balances in fund/funding component combinations defined as General Appropriations (GA). This process occurs individually for each Planning Unit and sweeps the balances (both positive balances and negative/deficit balances) from various...

Business Operations Organizational Announcement from Steve Murphy

July 17, 2019

On Monday, June 24, Jack Callahan, senior vice president for Operations and chief operating officer, made an announcemen t about a realignment of the Business Operations organization.

Steve...

Update - FY19 Year-end accrual for Accounts Payable

July 17, 2019

Per year-end closing instructions , through July 12, 2019 accounts payable accruals related to FY19 are booked to the departmental Chart of Accounts (COA) values–see page 17 of packet for specifics....

YSS relaunches daily status updates

July 17, 2019

In response to community feedback, Yale Shared Services (YSS) is bringing back publishing daily updates with a new webpage. The new “YSS Daily Update” lists transaction receipt dates that are currently being processed. These include the following services:

supplier set-ups and changes...

Workday expense changes coming July 24, 2019

July 10, 2019

On Wednesday, July 24, Yale will introduce changes to the Workday Expenses module. These changes were originally scheduled for the WD31 release in September 2018, but were deferred to a later date.

To learn more about the following changes, please register for an optional...

Procurement Obligations roll forward - July 15, 2019

July 10, 2019

Beginning at 5:00 p.m. on Monday, July 15, 2019, Procurement will begin a “roll-forward” process. This process will automatically update the budget date to July 1, 2019 on all open purchase orders and supplier contracts created prior to July 1, 2019.

Obligations based on the remaining...

Policy & Procedure Updates as of July 3, 2019

July 3, 2019

The following draft documents are now available for review and comment, and are posted on the Policies & Procedures Drafts Site . Prior versions of these documents, for compliance reasons, were recently...

FY19 Year End - Upcoming journal entry deadlines

July 3, 2019

For FY19 year-end close, please note the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.

July 12 – 3:00 p.m. – Journal entry cutoff for ISPs, source system owners, and charges to departments other than your own (including outside your...