Business Update News from 08/2019

New Workshop – Workers’ Compensation Manager’s Training

August 28, 2019

The Office of Workers’ Compensation is offering a new training workshop for managers. This 90-minute training module will review:

Overview of Connecticut’s workers’ compensation Understanding workers’ compensation at Yale Filing a First Report of Injury Roles and responsibilities

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Electronic Records Management – Digitize your old paper files, books, or documents

August 28, 2019

Storing paper files is archaic and inefficient, while filing cabinets take up precious space. Many Yale departments have begun to digitize their paper files—freeing up floor space for other uses and enjoying the efficiency of searchable online documents.

Yale Printing and Publishing...

New University Controller joining Yale in October

August 27, 2019

Steve Murphy, Vice President of Finance and CFO, recently shared the following information with the Yale Finance and Business Office staff.

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After conducting a national search, I am very pleased to announce that Shannon Smith will join Yale...

Update: Defects detected with Expense Report Delegations - Fix complete

August 21, 2019

As a result of the recent Expense User Interface change in Workday, two bugs were reported. Workday has now resolved both issues. NOW RESOLVED: Resubmitting expense reports as a delegate Delegates are currently unable to resubmit an expense report that was...

New Haven Day of Caring - Registration now open

August 21, 2019

Yale University is again a key partner for New Haven Day of Caring. This year it’s happening on Saturday, September 21, 2019. Yale will join the United Way of Greater New Haven, Yale New Haven Health, and its neighbors across the region for an inspiring morning of giving back.

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Change in holiday payroll schedule - Labor Day 2019

August 21, 2019

Due to the Labor Day holiday, weekly deadlines for payroll will be changed for the week ending August 31, 2019.

Please note the following timecard approval deadlines:

My Time (Kronos) sign off deadline

Tuesday, September 3, 2019 at 5:00 p.m. Please check...

Traveling Internationally – Check with International SOS

August 21, 2019

When planning international (or domestic) travel, it’s important to consult the travel guidance provided by Yale’s dedicated travel assistance partner, International SOS (ISOS). ISOS country reports and global risk ratings incorporate security data from multiple sources, including the U.S. State...

New process to reserve Room 125

August 14, 2019

A...

Policy & Procedure Updates as of August 14, 2019

August 14, 2019

The following draft documents are now available for review and comment, and are posted on the Policies & Procedures Drafts website . The documents will be posted on the drafts site for a period of 30 days. If...

International Day Pass Plan added to mobile devices using AT&T

August 14, 2019

Effective immediately, all Yale-owned mobile devices with AT&T as the carrier will automatically have the International Day Pass plan added. This means individuals will no longer have to submit a ServiceNow request to the Mobile Device group when traveling internationally.

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New request form for ordering tablets, MiFi, and smart watches

August 14, 2019

Yale departments needing to order Tablets, smart watches or MiFi (broadband), can now use a new online request form. Effective August 15, 2019, this new form can be accessed through the IT...

New contract and pricing for records management services from Iron Mountain

August 14, 2019

Yale Procurement recently renewed its contract with the records management supplier Iron Mountain. This University preferred supplier provides secure document storage services, including services for paper records that contain protected health information and\or other high risk data. (...

Reminder - Requirement to Report Cash Transactions over $10,000

August 7, 2019

The University is required to report certain transactions to the Internal Revenue Service (IRS) and the Financial Crimes Enforcement Network when it receives more than $10,000 in cash from a single payer. Such reporting is required on Form 8300 within fifteen (15) days following the transaction...

Reminder - Annual tax notification for supporting organizations of Yale University

August 7, 2019

In accordance with U.S. Treasury Regulations, certain charitable organizations established to support Yale and operated in connection with the university (referred to as “Type III supporting organizations”) are required to provide the following information to the university annually:

A...

Acceptance of credit/cebit card payments

August 7, 2019

Yale is currently undertaking an initiative to evaluate acceptance of credit/debit card payments across the entire University. The objective of this project is to streamline processing, enhance security, and facilitate annual PCI compliance with a goal of increasing standardization.

Yale...

Errors reported on the Find Supplier Invoice - Yale Report

August 7, 2019

The Finance Support Center (FSC) has received several calls about individuals receiving inconsistent results when running the “Find Supplier Invoices – Yale report.”

A case has been opened with Workday, and they are actively investigating this issue. Individuals are still able to search...

Change in hierarchy rollup for selected COA programs

August 5, 2019

In preparation for the FY19 external reporting cycle, the Controller’s Office and Budget Office evaluated Chart of Accounts (COA) programs that roll up to University Administration (the ...