Business Update News from 07/2020

300 George Street renovation includes new telephony system

July 29, 2020

Please share this important message to individuals in your area(s) of responsibility, as needed.

300 George Street, 6th floor, is under renovation. The current telephony system will be decommissioned to allow for space expansion in that area. Approximately 547 Yale telecom lines have...

Timekeeping transition to MyTime Lite

July 29, 2020

Starting on July 29, 2020, most managerial and professional staff, clerical and technical staff, temporary staff, active retirees, and faculty managers who are time card approvers will use MyTime Lite for time entry and approval. The MyTime link will redirect impacted users to MyTime Lite...

Accelerated/Decelerated Spending on Awards – Yale report has been updated

July 29, 2020

The Accelerated/Decelerated Spending on Awards – Yale report has been updated. There were two issues reported previously, and these issues have been corrected:

For the award owning view, to see both the Authorized Amount for the entire Award, plus the Funding Amount, Expenses and Remaining...

Upcoming Journal Entry Deadlines - Fiscal 2020 Year-End

July 22, 2020

Please take note of the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.

July 24 – 3:00 p.m. – Journal entry cutoff for Self-Support Schools including YSM Central, Division of Faculty Salaries, and the Provost Administration....

Finance Course: Introduction to the Chart of Accounts - New Offerings

July 22, 2020

Additional course offerings have been added for the instructor-led Finance Course called the “ Introduction to the Chart of Accounts (COA) ” to be held via Zoom. Please register via the...

Financial Activity and Balances (FAB) report update and training

July 22, 2020
Summary: Beginning July 25, the FAB report will require you to input a Subscription Description, To Email Address and Email Subject in addition to the Accounting Period in order to access Company and Cost Center values. All required fields will include an asterisk. The FAB report is similar to the...

Upcoming Journal Entry Deadlines - Fiscal 2020 year-end

July 8, 2020

Please take note of the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.

July 10 – 3:00 p.m. – Journal entry cutoff for university service providers (USP, formerly referred to as ISPs), source system owners and charges to departments...

Serlin International Limousine now approved Yale Vendor

July 8, 2020

Serlin International Limousine is now on Yale’s Egencia platform. This approved vendor provides world-class chauffeured transportation services in Connecticut, Westchester County and the Greater New York City area. They also provide service in more than 450 cities around the world with a...

Year-end-close deadlines - Canceled Accounting Journals and Accounting Adjustments

July 8, 2020

On Friday, July 17, accounting journals and accounting adjustments that have a status of “in-progress” at 3:00 p.m. will be canceled to run the fund balance roll-forward for the FY21 July fiscal period. Accounting adjustments will be closed for FY20 at that time.

The following week, on...

Action Required - 2020 Lead Administrator Environmental Controls Questionnaire

July 8, 2020

As a reminder, Lead Administrators and Senior Directors are required to complete the Annual Attestation for FY20. Please do so at your earliest convenience and send to...

Issues with Accelerated/Decelerated Spending on Awards – Yale report

July 8, 2020
Summary

The following issues have been identified with the Accelerated/Decelerated Spending on Awards – Yale report and are being researched and fixed:

The Funding Amount may be incorrect if a value is input in the Cost Center Hierarchies or Cost Center prompts and the Organization for the...

Year end schedule and guidance for Account Holder by Person and Financial Activity and Balances reports

July 8, 2020

To support year-end processing for fiscal accounts using a non-grant budget, multiple report events will be run. Fiscal accounts will be “held” in May/June, and accounts using grant budgets will advance as normal into June/July. Since the Financial Activity and Balances (FAB) report only...

Procurement Obligations Roll Forward - July 13, 2020

July 8, 2020

Beginning at 5:00 p.m. on Monday, July 13, 2020, Procurement will begin a “roll-forward” process. This process will automatically update the budget date to July 1, 2020 on all purchase orders (POs) and supplier contracts with open obligations created prior to July 1, 2020.

Obligations...

Return to Campus Reports Now Available

July 8, 2020
Summary Return to Campus reporting is now available for Division Leaders, Professional School Deans, Lead Administrators, PIs, and some supervisors. For more information, and to access these reports, visit the...

Announcement: F&A Rate Base Year Changed to FY22

July 1, 2020

Due to the unprecedented circumstances surrounding COVID-19 and the reality that research activities are just beginning to resume on campus, Yale applied for and was granted an extension in its timeline to renegotiate its federal facilities and administrative (F&A) rates. As such, the...

Policy and Procedure Updates as of July 1, 2020

July 1, 2020

The following documents have been updated, reviewed, and are now published as in-force on the Policies and Procedures website .

Financial Review Checklist and Related Procedure Related Documents:...

Requesting DSP support for areas supported by Yale ITS

July 1, 2020

ITS has had to modify how on-site support will be delivered by the Distributed Support Providers (DSPs). The requirements for physical distancing measures, the reduced number of support staff physically allowed on campus, the sanitizing measures for those staff and all equipment they touch, and...