Business Update News from 08/2020

Finance Contact Updates

August 26, 2020
Summary

As communicated in Steve Murphy’s August 12, 2020 Finance organizational announcement , we are in process of retiring the Yale Shared Services (YSS) name and current team structure. The...

COA Closures and Reorganizations Resume in October

August 26, 2020

As noted on the Chart of Accounts (COA) website , segment closures and cost center reorganizations do not take place during the year-end period close (June-September) to accommodate system requirements. Such...

Reminder of Requirement to Report Cash Transactions over $10,000

August 26, 2020

The University is required to report certain transactions to the Internal Revenue Service and the Financial Crimes Enforcement Network, where it receives more than $10,000 in cash from a single payer. This rule applies to a single $10,000 transaction as well as two or more related transactions...

New Controls for Journal Entries

August 26, 2020

To help reduce the need for journal entry corrections, two new controls have been implemented. These controls both focus on ledger accounting and limiting options for the broad user community. There are two primary controls, which will apply to all journal entries entered in the user interface,...

Annual Tax Notificaton Reminder for supporting organizations of Yale University

August 26, 2020

In accordance with U.S. Treasury Regulations, certain charitable organizations established to support Yale and operated in connection with the university (referred to as “Type III supporting organizations”) are required to provide the following information to the university annually:

a...

Training - International Payments registration now open

August 26, 2020

Registration is now open for international payments training sessions being held monthly via Zoom during the 2020-21 academic year. This 90-minute, live training is for departmental administrators responsible for setting up payments to non-US individuals and entities, whether those payments are...

Find Workers Costing Allocations by Charging Cost Center – Yale

August 19, 2020

On Wednesday August 19, an updated version of the report Find Workers Costing Allocations by Charging Cost Center – Yale will be released. For those who have set filters and/or have this report scheduled, the filters need to be re-set and the report rescheduled.

To review filters and...

eCommerce Payment Acceptance at Yale (ePAY) Project Launch

August 19, 2020

The University is launching the eCommerce Payment Acceptance at Yale (ePAY) project to standardize credit card payment acceptance, processing, and reporting across Yale. Beginning this summer, the project will develop and implement an eCommerce platform that is Payment Card Industry Data...

Policy and Procedure updates as of August 19, 2020

August 19, 2020

The following draft documents are now available for review and comment and are posted on the Policies and Procedures Drafts Site . The documents will be posted on the drafts site for a period of 30 days. Please...

eShipGlobal Enhances Inbound Shipment Process

August 19, 2020

Beginning Friday, August 28, 2020, the University’s express shipping tool, eShipGlobal, will implement a new process to streamline inbound shipments to Yale. With this enhancement, the Yale person expecting a shipment will be responsible for creating the inbound shipment details. The person...

Reminder - New Financial Activity and Balances report (FAB) training

August 19, 2020
Summary New Financial Activity and Balances report (FAB) is now live on the Power BI Report Server . The FAB report is similar to the legacy Account Holder by PTAEO report and can be subscribed to and distributed via email based on...

Finance Organizational Announcement from Steve Murphy

August 12, 2020

On Thursday, August 6, Steve Murphy, Vice President for Finance and Chief Financial Officer, announced organizational changes at a Finance All-Hands meeting, followed by a memo to the Finance organization.

After an in-...

Policy Updates as of August 12, 2020

August 12, 2020

Yale has updated Policy 1607 Information Technology Appropriate Use Policy and...

Out-of-State Work location due to the COVID-19 Pandemic

August 12, 2020

As many faculty and staff are working remotely as a result of the COVID-19 pandemic (“the pandemic”), the university is reviewing the out-of-state work locations of faculty and staff and updating the university’s records, as applicable. This review is required to ensure the university’s...

New Petty Cash voucher for COVID-19 Testing Reimbursements

August 12, 2020

On Wednesday, July 29, 2020 the University announced that graduate and professional (G&P) students not planning to live...

Kronos/Payroll Costing Change - August 16-22

August 10, 2020

Effective with Weekly Payroll period August 16– August 22, 2020 Kronos will send Payroll Costing Allocations to Workday only if alternate charging in the form of a Transfer is entered in Kronos. Currently, ALL Costing Allocations in Kronos, whether adjusted or not, are sent to Workday. Payroll...

Scheduled Yale internet outage - Sunday, August 9

August 9, 2020
Summary Yale ITS will perform planned maintenance to the campus network on Sunday, August 9, from 5:30—6:30 a.m. Expect up to 45-minute outages affecting Yale’s Internet connections, impacting: Yale VPN and Central Authentication Service (CAS) locally hosted Yale websites Workday, ServiceNow...

Recent Organization Changes in Finance

August 7, 2020

Dear Yale Finance and Audit colleagues, I want to elaborate on the information shared in the Finance All-Hands meeting yesterday.

In October 2019, we started an operational review in Yale Shared Services (YSS) that was initially in response to a leadership change. We started with...

Yale Central ID Center open by appointment

August 5, 2020

Beginning Monday, August 3, 2020, the Central ID Center will be open Monday – Friday 9:00 a.m. to 3:00 p.m. by appointment only. This is being done to maintain social distancing. The Medical School ID Center will remain closed. Please...

Financial Review Checklist updates and enhancements

August 5, 2020

Recently, the Controller’s Office made enhancements to the Financial Review Checklist . As part of this change, the checklist has been enhanced. These enhancements now include all relevant...