Business Update News from 01/2021

Effort Certification Work Area Enhancement

January 27, 2021
Summary An Effort Certification Work Area has been added to Workday that Effort Certification Reviewers can access to manage and complete all required actions in their work queue. During the release of the fall 2020 (July 1, 2020 - December 31, 2020) effort certification period, in addition to...

Retroactive Payroll Costing Allocation Enhancement

January 27, 2021
Summary

Effective with the January 2021 monthly payroll, Workday has released an enhancement that will allocate retroactive payroll expenses to the retroactive period’s costing allocations. This enhancement will help maintain accurate Payroll and Effort Certification results and limit the need...

Updates - Workday Reports

January 27, 2021

The following Workday Reports have been updated:

Find Subawards - Yale The Proposal ID (IRES #) prompt has been added Sponsored Award Recent Setups – Yale The Proposal ID (IRES #) prompt has been added Accelerated/Decelerated Spending on Awards...

Skype for Business is being retired July 2021

January 20, 2021
Summary

Microsoft is retiring Skype for Business in July 2021. The University is moving to Microsoft Teams tools for chat and online calling.

All ITS managed machines are updated with Teams. If you are not using an ITS-managed computer, visit the ...

Finance Course new offerings: Introduction to the Chart of Accounts

January 20, 2021

Additional course offerings have been added for the instructor-led Finance Course called the “ Introduction to the Chart of Accounts (COA) ” to be held via Zoom. Please register via the...

Reminder - Requirement to Report Cash Transactions over $10,000

January 20, 2021

The University is required to report certain transactions to the Internal Revenue Service and the Financial Crimes Enforcement Network, where it receives more than $10,000 in cash from a single payer. This rule applies to a single $10,000 transaction as well as two or more related transactions...

New FD29 Industry Clinical Trials Interactive Report now available

January 20, 2021
Summary The new FD29 Industry Clinical Trials Interactive Report is now available! Please view the video demo of the FD29 Industry Clinical Trials Interactive Report . Virtual training is available for all...

New University Purchasing Card Process - Coming Soon!

January 20, 2021

An article about a new Yale Purchasing Card (PCard) process was inadvertently sent out in the January 20, 2020 issue of Business Update. Please disregard. The new process for PCard distribution will be shared shortly.

Decommissioning COA Oracle to Workday Conversion Tools

January 13, 2021

Please be advised that during the month of January, the following Oracle-Workday conversion tools are being decommissioned. These conversion tools were originally designed for use in identifying segment conversion related to historical financial information only and were intended as a starting...

Java JRE software being removed from ITS Windows managed computers

January 13, 2021
Summary Starting January 26 through to February 22, Java JRE software will be silently removed from ITS Windows managed computers that do not require Java JRE for work or application functionality. There is no impact or disruption anticipated. Approximately 18,000 computers are in-scope for this...

Online Service Provider Contact List Updated

January 13, 2021

The University Service Provider (USP) Journal Source Contact List has been updated in the online Accounting Manual. The obsolete list has been replaced with a current list of service provider journal sources and their primary contacts. This list may be used by customers if they have questions...

Yale ePAY website and store setup survey launch

January 13, 2021
Summary

Yale ePAY (eCommerce Payment Acceptance at Yale) is working with University departments to standardize credit card payment acceptance, processing, and reporting across the University to meet Payment Card Industry Data Security Standards (PCI DSS).

A ...

2021 IRS Mileage Rate Change

January 6, 2021

Effective January 1, 2021, the standard mileage rates for the use of a car, van, pickup, or panel truck will be:

56 cents per mile for business miles driven 16 cents per mile driven for medical or moving purposes 14 cents per mile driven in service of charitable organizations

The new...

Consolidation of Amazon Prime Accounts

January 6, 2021

Yale Procurement did some research and discovered that over the years a significant number of Yale Pcard holders have set up their own Amazon Prime accounts at a cost to each department.

This week an email was sent to all Pcard users, that have made Amazon charges in the past, announcing...