Business Update News from 05/2021

University transition from Skype for Business to Microsoft Teams tools completed successfully

May 26, 2021

Microsoft is retiring Skype for Business in July. Related to this effort, on May 21, ITS decommissioned all of Yale’s Skype for Business accounts to prepare for this change, and the University moved to Microsoft Teams tools to support chat and online calling. ITS migrated over 1600 Skype...

Workday expense report – New Delegate printing capabilities

May 26, 2021

To improve delegates’ ability to print expense reports that they have prepared on behalf of others, Workday will push out changes the weekend of May 28.

Beginning on Monday May 31, delegates will take the following steps to print an expense report that they created on behalf of another...

Reminder: Workday Time and Absence Go-live May 30, 2021

May 26, 2021
Summary

As previously announced , on May 30, 2021, Workday Time and Absence will replace MyTime (Kronos) for tracking time worked, requesting time off, and tracking time off balances. Additionally:

Time clocks used...

Additional reports to show real-time net balance calculation starting May 28

May 26, 2021

Beginning Friday, May 28, 2021, additional reports will show real-time net balance (also known as “fund balance”) amounts. The University will use Workday functionality to calculate and show fund balance at the detailed COA level and retire the allocation formula used to book net balance since...

Workday Financials tenant maintenance - Thursday, May 27

May 26, 2021

In support of Workday Financials tenant maintenance, there will be timing changes to Accounting Journal submissions and approvals, as well as to financial transaction approvals on Thursday, May 27 .

Accounting Journal Time Changes

The following Accounting Journal timing...

Workday Time and Absence transition: Changes to FMLA leave types

May 26, 2021
Summary

With Yale’s transition to Workday Time and Absence on May 30, 2021, managers with staff on leave will notice that the FMLA related leave types found in the Workday Time Off tab will change to:

Align with...

Net balance cleanup being performed by Central Finance in May and June 2021 – no action required

May 25, 2021

In March 2021, Central Finance suspended use of revenue category (RC) on the net balance allocation that posts during the month-end close process. RC073: Other Income will no longer be part of the detailed chart of accounts (COA) for net balances on ledger account 31001. For consistency, all...

Financial Review Checklist Trainings

May 19, 2021

Financial Review Checklist (FRC) Trainings have been created to aid business offices in completing certain steps of the FRC. Four training sessions have been completed and published to Stream on the Financial Review Checklist channel. The first training, Financial Review Checklist – General,...

New F&A Location field added: Find Awards and Grants – Yale

May 19, 2021

The University has an upcoming Facilities and Administrative (F&A) rate negotiation with the Federal government for base year FY22. The Federal negotiated rate determines how much reimbursement Yale receives for sponsored project related administrative cost and facilities use. The F&A...

Skype for Business is being retired on May 21, 2021

May 12, 2021
Summary Microsoft is retiring Skype for Business in July 2021. The University is moving to Microsoft Teams tools for chat and online calling. On Friday, May 21 , Yale ITS will decommission all Skype for Business accounts at Yale. You will still be able to chat with a Skype user if...

Mass closure of inactive purchase orders

May 12, 2021

To reduce the volume of obsolete commitments and obligations, Procurement plans to perform a mass closure of inactive purchase orders (POs) beginning Monday, May 24, 2021. Criteria for the mass closure will be:

The purchase order was created on or before March 31, 2020; and The purchase...

New report: Assets for University Service Providers – Yale

May 12, 2021

The Assets for University Service Providers – Yale report combines the Find Assets – Yale report and the Assets Net Book Value – Yale report (but does not replace the two reports).

Previously, completing the MEI depreciation tab in the Rate Schedule form required University Service...

Payroll obligations for FY22

May 12, 2021

To prepare for FY22 payroll obligation creation, please review the reports Find Position Restriction Costing Allocations - Yale and Find Workers Costing Allocations by Home Cost Center - Yale to confirm that all workers have costing allocations at least through the end of FY22 at one level of...

Fiscal 2021 year-end closing instructions

May 5, 2021

Links to the instructions and calendar for the year-end close for the fiscal year ending June 30, 2021 (FY21) are available in the online accounting manual . They have been provided below for your convenience. The...

Important updates for University Service Providers (USPs)

May 5, 2021

This is a follow-up of the April 14 announcement .

The following information relates to updated requirements for USP billing practices. Please note, this information was also distributed via...

Panda enhancement / Zelle implementation information session recording available

May 5, 2021
Summary On April 19, 2021: Prizes and Awards (PandA) functionality was expanded to provide a more efficient and faster means to create Workday supplier records for University students. The new PandA template is now available for download...

Upcoming training for Yale financial staff

May 5, 2021
Summary Task Force 21 - Development of training for the Finance community Module 1 - Internal Controls Foundational Training Module 2 - Approvers Role in Financial Transactions Background and Details

Yale is a large and complex organization that depends upon its community members to operate...