Business Update News from 07/2021

ePAY FY21 update and FY22 planning

July 28, 2021
Summary

As previously announced , the ePAY Project (e-Commerce Payment Acceptance at Yale) is working with University departments to standardize credit card payment acceptance...

Reminder of requirement to report cash transactions over $10,000

July 28, 2021

The University is required to report certain transactions to the Internal Revenue Service and the Financial Crimes Enforcement Network, where it receives more than $10,000 in cash from a single payer. This rule applies to a single $10,000 transaction as well as two or more related transactions...

Cybersecurity Awareness Program: Ready, set, grow!

July 21, 2021

Ready to learn simple cybersecurity awareness tips to keep you safe online?

The Yale Information Security Office is pleased to launch our Cybersecurity Awareness Program! The program introduces simple, repeatable actions for our community to take. Your small actions can make a big impact...

FY21 year-end: Upcoming journal entry deadlines

July 21, 2021

Please take note of the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.

July 23 – 3:00 p.m. – Journal entry cutoff for Self-Support Schools including YSM Central, Division of Faculty Salaries, and the Provost Administration. August 4...

New Finance course offerings: Introduction to the Chart of Accounts

July 21, 2021

Additional course offerings have been added for the virtual, instructor-led Finance Course called the “Introduction to the Chart of Accounts (COA).” Please register for one of the Zoom sessions via the Training Management System (TMS) in the Finance > Chart of Accounts section.

The...

Yale Facilities implements building safety measures for the August return to work

July 21, 2021

In preparation for the university’s transition to full pre-COVID-19 occupancy at all Yale buildings, beginning August 1, 2021, the Office of Facilities has implemented measures to help ensure a safe onsite return.

In coordination with the recent shift to campus health and safety...

Update: 2020 YSS Retirement – Data Entry “Bridge” Services End August 1, 2021

July 21, 2021

As announced on August 7 and August 12, 2020 , the Yale Shared Services (YSS) organization was retired in August...

New subaward validations implemented for supplier invoices and supplier invoice requests

July 21, 2021

To improve the university’s compliance with Subaward invoice requirements, three new critical validations have been implemented in Workday, effective today, for supplier invoices and supplier invoice requests.

These newly implemented critical validations do the following:...

AP System Close for June FY21 delayed to July 13

July 14, 2021

As discussed in the year-end closing packet and calendar , FY2021 invoices (with a date on or before Wednesday, June...

FY21 year-end: Upcoming journal entry deadlines

July 14, 2021

Please take note of the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.

July 16 – 3:00 p.m. – Journal entry cutoff for Non-Self-Support units and YSM departments. July 16 – 3:00 p.m. – All Accounting Adjustments relating to FY21 must...

Purchasing / Requisitioning Best Practices and Refresher training

July 14, 2021

As previously communicated, Procurement is offering users an opportunity to meet virtually with members of our team to discuss best practices for submitting requisitions as efficiently as possible. The Zoom session will cover requisition submission in Workday, the creation of Requisition Worktag...

Supporting organizations of Yale University - Annual tax notification reminder

July 14, 2021

In accordance with U.S. Treasury Regulations, certain charitable organizations established to support Yale and operated in connection with the university (referred to as “Type III supporting organizations”) are required to provide the following information to the university annually:

A...

FY21 year-end - Upcoming journal entry deadlines

July 7, 2021

Please take note of the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.

July 9 – 3:00 p.m. – Journal entry cutoff for university service providers (USP, formerly referred to as ISPs), source system owners and charges to departments...

Payroll obligation (commitment) adjustments – Processing times and impact on reports

July 7, 2021

Payroll obligation (commitment) adjustments are created when there is a change to a worker’s costing allocation. While the Finance Data Mart is updated nightly, changes made through the Assign Costing Allocation business process after 11:00 a.m. will not appear on reports (i.e., AHR by Person,...

Procurement obligations roll forward - July 13, 2021

July 7, 2021

Beginning at 5:00 p.m. on Tuesday, July 13, 2021, Procurement will begin a “roll-forward” process. This process will automatically update the budget date to July 1, 2021 on all purchase orders and supplier contracts with open obligations created prior to July 1, 2021.

Obligations based...