Business Update News from 10/2021

Non Labor Suspense Reports updated in Workday

October 27, 2021
Two reports, Non Labor Suspense Review – Yale and MFRC Non Labor Suspense Review – Yale, have been updated. Previously, the two reports did not exclude Payroll Forward Accruals and the associated Fringe Benefit Forward Accruals. With the update, payroll-related accrual journal sources are now...

Improved Supplier Request process in Workday

October 27, 2021

A new control point has been added to the Create Supplier process in Workday. Whenever a W9, W8BEN, or W88ENE is required, an error message will be displayed indicating that the necessary documents must be attached in order to submit the request.

An warning...

Successfully navigating Accounts Payable

October 27, 2021

Did you know that yss.invoices@yale....

Revised Financial Review Checklist (FRC): Reviewing Payroll Accounting Adjustments 

October 27, 2021

A new activity step has been added to the Financial Review Checklist ( Form 1101 FR.01 ), to address the need for reviewing Payroll Accounting Adjustments in progress to ensure they are processed...

Updated report: Invoice Aging in Progress – Yale

October 27, 2021
A Sub Award Invoice checkbox has been added to the Invoice Aging in Progress – Yale report in Workday to help filter the invoice results related to subawards. If the checkbox is selected, the report will only return invoices using a Subaward Expense SC217 spend category or for a supplier that is a...

New Finance course offerings: Introduction to the Chart of Accounts

October 20, 2021

Additional course offerings have been added for the instructor-led Finance course, Introduction to the Chart of Accounts (COA) . Please register for one of the upcoming Zoom sessions via the...

Announcing Microsoft's FY22 Enterprise Skills Initiative

October 20, 2021

Discover training opportunities aligned to your role and level of expertise within the ESI Learner Experience Portal (LxP) by participating in Microsoft’s Enterprise Skills Initiative (ESI). Courses include topics such as:

Getting Started with Microsoft Data Analytics Getting Started with...

New: Microsoft 365 support page

October 14, 2021

ITS has introduced a new Microsoft 365 support page to help you utilize the full capability of the Microsoft 365 tools and applications so you can work smarter and get more done...

Cybersecurity Awareness Month: Do your part. Be cybersmart.

October 13, 2021

We all know that cybersecurity risk is increasing worldwide at a rapid pace. It poses a growing threat to the work we do across Yale. But did you know that your small steps can protect Yale’s big mission? By working together, we have the power to make a big difference in keeping Yale safe...

Reminder: VPN required on campus for Finance Data Model use with PBI Desktop

October 13, 2021

Individuals using Power BI Desktop are reminded that a virtual private network (VPN) connection is required when connecting to the (SSAS) Finance Data Model whether you are on-campus or off-campus. Please ensure that your VPN connection is recent before opening Power BI Desktop....

Workday update: Cancel journals in “Created” status after period close

October 6, 2021

Workday has provided an update which allows users to cancel journals that are in a “Created” status when the ledger period is closed. Previously, journals could not be canceled or edited to change the accounting date, so the journal was left in Created status for the period. While this did not...

Reporting: Personal use of university vehicles

October 6, 2021

There are yearly tax implications for Yale employees who utilize university vehicles for personal purposes. Yale University is required to report the value of the personal use of a university vehicle by an employee as additional taxable wages on the employee’s Form W-2, Wage and Tax Statement...

Reminder: Annual electronic filing requirement for small, exempt student organizations 

October 6, 2021

Most small tax-exempt organizations whose annual gross receipts are normally $50,000 or less are required to submit Form 990-N electronically, also known as the e-Postcard. If they choose instead to file a complete Form 990 or Form 990-EZ, the e-Postcard is not necessary. For additional...