Business Update News from 11/2021

Secure File Transfer Facility Service retirement postponed

November 24, 2021

In response to service user requests, ITS is postponing the Secure File Transfer Facility service ( retirement until February 2022 .


Workday: Search Supplier Records by Unique Entity Identifier (UEI)

November 17, 2021

The federal government will be shifting from using a DUNS number to identify unique entities to a Unique Entity Identifier (UEI) on April 4, 2022. To help identify the correct Supplier in Workday, Supplier Records are now searchable by both the DUNS number and the UEI. UEI is a...

Graduate Student Funding project 

November 17, 2021

In 2022, Yale will transition to a new Graduate Student Funding (GSF) process, replacing the Graduate Student Payment System (GSPS) with Banner, Workday, and a new data warehouse and data mart. Graduate students, faculty, and staff that support graduate funding will be impacted by this change...

Update: Invoice Aging Calculation – Yale

November 17, 2021

The Invoice Aging calculation has been revised to calculate from the Invoice Received date instead of the Workday Create Date. This revision to the aging calculation will more accurately reflect the true age of a transaction and aid in meeting guidelines for sponsored agreements that require...

Holiday recess schedules and adjusted deadlines 2021

November 17, 2021

Yale University will be closed for the holiday recess from Thursday, December 23 through Friday, December 31, 2021. The following is a brief summary of systems availability, adjusted deadlines, and support services related to this period.

Payroll Schedule and Important...

Upcoming changes to the NetID activation and reset process

November 11, 2021

On Thursday, November 18, the Yale Information Security Office (ISO) will release an updated version of the NetID Management Tool.

Members of the Yale community will notice several changes to the NetID activation and password reset processes:

Instead of asking for security questions...

Microsoft Teams to allow external user communication

November 11, 2021
Summary: On Tuesday, November 30, 2021 , Microsoft Teams will be modified by ITS to allow external user communication. You will be able to call, chat, and set up meetings with people external to the University who use Microsoft Teams or Skype for Business and are also using open...

University Service Providers: Cancellation Fee Guidance

November 10, 2021

As of October 20, 2021, the University Service Provider (USP) Operating Committee issued guidance on the charging of cancellation fees and the requirements pertaining to those charges.


Updated report: Find Subawards – Yale

November 10, 2021

The Award Line From and To Dates have been added to the results of the Find Subawards – Yale report. This provides users with the period of performance associated with each subaward award line. The Supplier Contract Start and End dates are also provided on this report for informational purposes...

Research Enterprise Data Mart: NIH required updates to the Other Support Report

November 10, 2021
Summary Deployment and Training for the Other Support solution, in development to meet NIH regulatory guidelines effective on January 25, 2022, will go live on Wednesday, December 1, 2021. Third-Party Agreements Library, a SharePoint solution, will address the requirement to provide supporting...

Download the Teams mobile app

November 10, 2021

Download the Teams mobile app to communicate and collaborate on the go! This app offers all the functions of Teams with additional features to keep you readily connected and productive while on the move.


The Teams mobile app offers all the functions of the desktop version...

Possible action required: Secure File Transfer Facility service to retire on December 22

November 10, 2021

The Secure File Transfer Facility service ( is no longer supported by the vendor and will be retired at Yale as of Wednesday, December...

Policy & Procedure update as of November 10, 2021

November 10, 2021

The following draft documents are now available for review and comment and are posted on the Policies & Procedures Drafts Site . The documents will be posted on the drafts site for a period of 30 days...

Elect to receive your W-2 electronically

November 3, 2021

Take a moment to elect to receive your W-2 electronically if you did not already consent to do so last year. Beyond simplifying your personal tax filings, this method will ensure the following benefits:

Privacy & security : Fast and secure delivery, protecting your...

Possible follow-up action required for I-9 verification

November 3, 2021

Due to the pandemic, the United States Department of Homeland Security had permitted interim completion of I-9s remotely for individuals working remotely. However, the U.S. government now requires anyone who onboarded using remote verification to now complete the I-9 verification in person....

Update: Cost Transfers Involving Sponsored Projects – Workday Enhancements

November 3, 2021

Workday enhancements have been made based on the guidance issued in February 12, 2020 edition of Business Update . Policy 1305 Cost Transfers...