Business Update News from 08/2022

Policy and Procedure updates - August 31, 2022

August 31, 2022

The following policy documents, which previously completed their full review and approval process, are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...

Policy 3201 General Purchasing – FAQs and information sessions 

August 31, 2022
Summary On May 18, Policy 3201 General Purchasing was updated to include new language prohibiting transaction splitting of Purchase Orders (PO). In support of this update,...

Yale Fleet billing updates

August 31, 2022
Summary Beginning with FY23, Yale Fleet will begin billing actual costs on a monthly basis. Billing will process between the tenth and fifteenth day of the month following the month-end-close. Details

Beginning with Fiscal Year 23, Yale Fleet will bill actual costs monthly. Billing will process...

Upcoming change to Workday’s homepage and search feature

August 31, 2022
Summary The September 12 Workday release will include changes to the homepage and search feature, giving users quicker access to the most relevant tasks, reports, and search results. A training guide covering these new features and information about other updates will be included in the September 7...

New Workday report: Subaward Prepaid Advances – Yale

August 24, 2022

A new report was recently released in Workday called “Subaward Prepaid Advances – Yale.” This report was created to assist in the management of prepaid advances on subawards.

Subaward Prepaid Advances – Yale report shows actuals related to ledger account 17008: Prepaid Expenses and Spend...

Announcing the Recruiting Strategic Initiative

August 24, 2022

As previously announced , Yale University Operations has published a multi-year Operations Strategy that supports the University’s mission by establishing...

Learning Strategic Initiative 

August 17, 2022

The following communication was recently sent to Operations staff.

The multi-year...

World Travel pilot program underway

August 17, 2022
Summary

Yale Travel Management has initiated a pilot program for World Travel, Inc. (WTI), a new travel booking platform for federal grant-funded travelers that helps ensure compliance with...

Requirement to report cash transactions over $10,000

August 3, 2022

The University is required to report certain transactions to the Internal Revenue Service and the Financial Crimes Enforcement Network, where it receives more than $10,000 in cash from a single payer. This rule applies to a single $10,000 transaction as well as two or more related transactions...

Scheduled outage - University telephones excluding emergency phones - Friday, August 5

August 3, 2022
Summary Yale ITS will perform scheduled maintenance on the university telephone system (all campuses) from 7:00 p.m. on Friday, August 5, through 12:30 a.m. on Saturday, August 6 , resulting in brief (under one minute) service interruptions. Please see the details section for the...

YaleSites upgrade project update

August 3, 2022
Summary

As previously announced , under the sponsorship of the Office of Public Affairs and Communication, Yale ITS is upgrading YaleSites, Yale’s web-publishing service. The YaleSites team will...