Business Update News from 02/2024

Financial training available in Workday Learning

February 21, 2024

Over 15 finance-related courses are now available in Workday Learning . Some of these are newly developed courses and some are updated versions of courses that existed previously in TMS.

Managers should review the courses and work...

Cost Transfer process enhancements are live - join an information session

February 21, 2024
Summary Register for an upcoming Information Session in February to learn more. Note: Wednesday, Feb. 28 information session has been rescheduled for Thurs. Feb. 29. Effective Wednesday, Jan. 24, 2024, the...

New Workday report: Finance Custom Reports I Can Run – Yale

February 21, 2024

A new report, ‘Finance Custom Reports I Can Run – Yale’ has been created to help users see their Workday finance reporting inventory in one location. The report will run based on users’ security so that the inventory that populates is unique to their role and access. The report is filterable and...

Coming soon: Finance Foundations – Yale’s New Finance onboarding program

February 14, 2024
Summary A new finance onboarding program, Finance Foundations, will be launched in Workday Learning on Feb. 29, 2024. This comprehensive program focuses on the key aspects of finance at Yale, equipping all new hires in finance-related and supporting roles with the foundational knowledge to succeed...

Policy & Procedure updates – Feb. 14, 2024

February 14, 2024

The following draft document, which has completed the committee stages of its formal review, is now available for community review and comment and is posted on the Policies & Procedures Drafts page . ...

Consolidation of travel booking solutions

February 14, 2024
Summary Yale is consolidating its travel booking service providers, and World Travel is now the preferred provider. World Travel online booking is available and can be used to book travel now . On-demand training is available and recommended. Beginning May 1,...

OneFinance: February 2024 program lead update – 2023 year-end review

February 14, 2024
Our North Star

To enable Yale’s mission, simplify and standardize financial services in order to make life easier where everyone has a role in building a strong culture of financial integrity, insight, and stewardship of Yale resources.

Looking back – program...

Action required before Feb. 17: Desk phone and voicemail outages (new buildings added)

February 14, 2024

IMPORTANT: Lead Administrations and Operations Managers - New buildings added. Please reinforce the necessary actions are taken prior to February 17, by individuals in your area of responsibility.

Summary On Saturday, February 17, from 7 a.m. to 5 p.m. ,...

Cost Transfer process enhancements are live: Join an info session

January 31, 2024
Summary Effective Wednesday, January 24, 2024, the Policy 1305 Cost Transfer and related procedures and processes have been updated. Effort Certification reviewers...

Coming soon: Enhancements to PCard Suspension Notices

January 31, 2024
Summary

Notifying individual Yale Purchasing Card (PCard) holders who are delinquent for 90 days or more in submitting their expense reports is currently a manual process. Effective Monday, March 18, 2024, Yale’s Purchasing Card Suspension Notifications will be automated in...

Learn and grow with Yale’s new learning management experience

January 31, 2024

You now have access to thousands of learning resources and opportunities through the revitalized Learn and Grow site and Yale’s new learning management experience, Workday Learning...

Policy & Procedure updates: Jan. 24, 2024

January 24, 2024

The following new and revised policy documents are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...

Yale Procurement Paymode network update

January 24, 2024

Yale Procurement has partnered with Bank of America and Bottomline Technologies to leverage their Paymode network, which includes suppliers currently accepting ACH payments. This collaboration facilitates the transition of 800 Yale suppliers from traditional check payments to ACH payments and...

Possible action required: TMS retires on Jan. 25

January 24, 2024

Yale’s Training Management System (TMS) will be retired at 5 p.m. on January 25 and replaced by Workday Learning on January 29.

What you need to know:

TMS (including access to transcripts of prior training) will no longer be available after January 25. If you...

Reminder of requirement to report cash transactions over $10,000

January 24, 2024

The University is required to report certain transactions to the Internal Revenue Service and the Financial Crimes Enforcement Network, where it receives more than $10,000 in cash from a single payer. This rule applies to a single $10,000 transaction as well as two or more related transactions...

Budget process enhancement - inclusion in the Finance Data Mart

January 17, 2024

A new budget enhancement will be made available. Effective Monday, January 22, 2024, the FY2025 draft budget data from the Yale Budgeting Tool (YBT) will be loaded into the Finance Data Mart daily Monday through Friday. This will allow users the flexibility to incorporate draft budget data into...

Update to AHR and FAB report subscriptions

January 17, 2024

To maintain an accurate and more efficient list of monthly Account Holder Report (AHR) and Financial Activities and Balances (FAB) report subscriptions, the Finance Reporting and Analytics Team is requesting that report owners review all subscriptions in a “Disabled” status before Jan. 26, 2024...

Update: Procedure 3417 Human Study Participant Remuneration

January 17, 2024
Summary

Effective Jan. 10, 2024, Procedure 3417 PR.01 Human Research Study Participant Remuneration was revised and enhanced with new supporting forms . Staff with open study participant advances have...

Scheduled outage - PaperCut maintenance on Monday morning, Jan. 15

January 10, 2024
Please share these details with individuals in your area of responsibility who need this information. Summary Yale ITS will deploy a software upgrade to the PaperCut print system from 7 - 9 a.m. on Monday, Jan. 15, resulting in an outage. Yale’s PaperCut vendor recommends that we deploy this...

PO Procedure Information Session presentation and recording available

January 10, 2024
Summary

The Purchase Order (PO) Procedure Information Session recording and presentation ...

Assets and Liabilities – Yale report enhancements

January 10, 2024

Effective Jan. 10, 2024, the Assets and Liabilities – Yale report has been enhanced to include default parameters in the Ledger Accounts and Summaries prompt of the report. This is to assist users with aligning to the required parameters of the Year End Closing Procedure and the Financial Review...

Policy and Procedure updates - Jan. 10, 2023

January 10, 2024

The following policy documents, which previously completed their full review and approval process, are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...

Coming soon: Enhancements to the cost transfer process and information sessions

January 10, 2024
Summary Effective Wednesday, Jan. 24, 2024, there will be changes to the Cost Transfer policy and procedures. Do not submit any new Cost Transfers past Friday, Jan. 19, 2024, until Wednesday, Jan. 24. Ensure all in progress cost transfers are reviewed and...

Q2 Forecast Process Enhancement - Inclusion in the Finance Data Mart

December 20, 2023

A new Q2 Forecast enhancement has recently been made available. Effective Monday, December 18, the current year Q2 Forecast data from the Yale Budgeting Tool (YBT) will be loaded into the Finance Data Mart daily, Monday through Friday. This will allow users the flexibility to incorporate Q2...

Scheduled outage - PaperCut maintenance on Sunday, Jan. 7

December 20, 2023
Please share these details with individuals in your area of responsibility who need this information. Summary Yale ITS will deploy a software upgrade to the PaperCut print system from 7 - 9 a.m. on Sunday, Jan. 7, resulting in an outage. Yale’s PaperCut vendor recommends that we deploy this...

IRS mileage rate increase effective Jan. 1, 2024

December 20, 2023

Effective January 1, 2024, the IRS standard mileage rates for the use of a car, van, pickup truck, or panel truck for University business purposes are:

67 cents per mile for business use 21 cents per mile for moving purposes

These rates apply to electric and hybrid-electric automobiles...

Join us to learn about the exciting new approach to Learning & Development at Yale!

December 14, 2023
Summary

We are excited to unveil an innovative approach to Learning & Development at Yale!

Over the past few years, we have developed an infrastructure, including quality standards and modern technology, to support learning as part of our work at Yale. This is only a start, as we...

New self-service system tracks health requirements

December 13, 2023
Tracking health requirements just got easier!

Health On Track , the university’s new self-service system for tracking health requirements, will launch on January 29.

Health On Track will manage current school or job-related health requirements and allow Yale to provide a safe...

Important: Save your Zoom recordings before Jan. 2024

December 13, 2023
Summary On Jan. 15, 2024, Yale will limit how long we save Zoom recordings to 13 months. Possible action required: Please prepare early to ensure you don’t lose any recordings you wish to keep. Recordings made on or before Dec. 16, 2022, will be deleted on Jan. 15 when this change is made...

Check your inbox for awaiting action items

December 13, 2023

Please be mindful that absences and timesheets must be reviewed and approved earlier than usual during the months of November and December. The upcoming Thanksgiving and Christmas holidays and recess days will have an impact to the...

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