Business Update

Busness Update

Timetable for Org and Org Hierarchy changes

April 25, 2017
Year-end Timetable for Reorgs:

As in prior years, below please find the timetable for Org and Org hierarchy changes. Due to the transition between financial systems, we have specified Oracle Org vs. Workday Cost Center. Items noted in italics below (April and October; tentative nature of...

Year-End Closing Package

April 21, 2017

Year-end is quickly approaching and with the conversion to Workday as of July 1 st in mind we are asking you to accelerate as much of your standard year-end Oracle work as possible. Please take the following steps:

During April:

Clean up outstanding expense reports. It is critical...

Yale Relocation & Logistics newsletter - Spring 2017

April 19, 2017

For all your Yale Relocation and Logistics news, read the latest Spring issue . Includes news about domestic and international household moves, office and lab moves, and more!

Agenda for Business Operations LEAD Meeting – April 24

April 19, 2017

The monthly LEAD meeting will be held Monday, April 24, from 8:00 a.m. to 10:00 a.m. in the Harkness Auditorium, Sterling Hall of Medicine (SHM), 333 Cedar Street . As you enter the SHM rotunda, turn left; access to the...

Agenda for Business Operations Community Meeting (BOCM) – Monday, April 24

April 18, 2017

The next Business Operations Community Meeting (BOCM) will be held Monday, April 24 , at 25 Science Park , Room 125 , from 2:00 p.m. to 4:00 p.m. Light refreshments will be served. Meetings will continue to feature a standing...

Submitting 2017 Student Prizes, Awards and Fellowships

April 12, 2017

It is time to prepare for the 2017 Commencement Student Prizes, Awards and Fellowships. There are two different processes for payments: one for U.S. Citizens and Permanent Residents with U.S. addresses and another for U.S. Citizens and Permanent Residents without U.S. addresses or International...

Activate appropriate voice & data plans when taking a mobile device out of the country

April 12, 2017

As vacation season approaches, remember when making plans to travel outside of the United States (including Canada and Mexico) for you or someone in your department, that international charges can add up if the appropriate international voice, data, and messaging plans are not activated on the...

Remember to restart your computer on a regular basis

April 11, 2017

Many of us don’t always shut down or restart our computers on a regular basis. While this saves time, your computer may not be up to date with the latest security patches or software updates. Yale Information Technology Services strongly recommends restarting your computer often to help...

Office of Sponsored Projects news and updates

April 11, 2017

OSP News & Updates is a newsletter publication from the Office of Sponsored Projects (OSP).

In this issue you will find the following article(s):


Register for Sponsored Identity application training

April 10, 2017

In conjunction with the ID Center system remediation project as well as recent system enhancements, training sessions will be offered for the Sponsored Identity (SI) application. Effective Thursday, April 20, 2017, the ID Center will no longer accept paper forms—all visitors, contractors, and...

Travel Newsletter April Issue

April 7, 2017

For all your travel news, read the latest Yale Travel Bulletin April 2017 issue . Includes news about changes to credit card storage on Egencia, US & UK ban large electronic devices on planes, and much more!

Reminder: Human Research Study Participant advances

March 31, 2017

Workday does not support rolling advances, the type used for Human Research Study participants.

After April 15, 2017 Human Research Study Participant advance replenishments will no longer be processed by Accounts Payable. If you need additional funds, please close the current advance and...

March BOCM meeting presentations available

March 31, 2017

BOCM meeting co-chairs, Chris Galatioto and Jenna-Claire Kemper request that lead administrators and operations managers forward the presentations, available at the Box links provided below, to their business office staff.

March BOCM Presentations:

C&T Career...

New Lead Administrator for department of Pediatrics – Ashwin Pamudurthy

March 31, 2017

Cynthia Walker, deputy dean, Finance and Administration for the Yale School of Medicine is delighted to announce that Ashwin Pamudurthy , MHSA, MS, will be vice chair for Finance & Administration of the department of Pediatrics.

Ashwin comes to Yale from Columbia...

March 2017 JSA/GL Closing Deadlines

March 29, 2017

Please take note of the following JSA/GL Closing Deadlines:

April 4, Tuesday - 5:00 p.m. - Deadline for MFT of external source system batches for the month of March 2017.

April 5, Wednesday - 10:00 a.m. - Deadline for JSA authorization and LD distribution adjustments for the...

March LEAD meeting deck available

March 29, 2017

The March LEAD meeting presentation is available to lead administrators and operations managers at the Box folder links below. Please discuss this at your upcoming staff meetings and share it with your business office staff as appropriate.

(Box access restricted to the following roles...

Announcing the new Business Update e-publication

March 29, 2017

The newly developed Business Update e-publication, which will launch 3/31/17, is designed to communicate relevant news, key dates and action items to the business community. In addition, the publication will link to the re-designed ...

Type III Supporting Organizations of Yale University

March 29, 2017

In accordance with U.S. Treasury Regulations, 501(c)(3) organizations established to support the university and operated in connection with the university (“type III supporting organizations”) are required to provide the following information to the university annually:

A written notice...

Brio Replacement Project Update

March 29, 2017

In August, the Brio project team started a project to select a replacement for Oracle Hyperion BI (Brio) prior to Oracle’s end of extended support in April 2018. We are well on the way to finding a solution that will provide the combination of power and ease of use that many of you find with...

Buying or selling used goods? Consider Yale's peer-to-peer marketplaces.

March 28, 2017

Two e-commerce platforms are helping Yale community members connect, save money, and reduce waste.

For departmental purchase or exchange, the Eli Surplus Exchange offers used furniture, lab equipment, and electronics. Since 2013, the site...

Agenda for Business Operations Community Meeting (BOCM) Meeting - March 29

March 20, 2017

The next Business Operations Community Meeting (BOCM) will be held Wednesday, March 29 , at 25 Science Park, Room 125 , from 2:00 p.m. to 4:00 p.m . Light refreshments will be served. Meetings will continue to...

Agenda for Business Operations LEAD Meeting - March 27

March 17, 2017

The upcoming LEAD meeting will be held on March 27 , from 8:00 a.m. to 10:00 a.m. at the Davies Auditorium, Becton Center, 15 Prospect Street. Coffee and light refreshment will be available before the meeting. The meeting will start promptly...

Mindful of metrics? Help is here.

March 17, 2017

Do you use Google Analytics to monitor traffic to a Yale website? The Yale Google Analytics User Group meets monthly to discuss best practices in web analytics, share insights and showcase members’ work. Sign up now for the next meeting, held...

Yale Fleet Management Update: Snowstorm Prep

March 13, 2017

Forecasters are predicting up to 18 inches of snow statewide over the next 48 hours. Yale Fleet Management strongly encourages departments to ensure that university vehicles are fully fueled by the end of the day today. Departments are also encouraged to warm up vehicles today so that they will...

New Lead Administrator for the Yale School of Nursing - Marcia Thomas

March 13, 2017

Marcia Thomas , Ed.D., M.P.H., M.S., will join the Yale School of Nursing full-time on April 3, 2017, as the associate dean for Finance and Administration. As the strategic business partner to Ann Kurth, dean of Yale School of Nursing, Marcia will jointly hold a reporting...

Office of Sponsored Projects Newsletter, 2017, Volume 1, Issue 3

March 9, 2017

The latest edition of the Office of Sponsored Projects (OSP) News & Updates,volume 1, issue 3, is now available. Please share with your faculty as applicable.

In this...

EHS Launches New Online Minor and Visiting Student Application Process

March 7, 2017

The Office of Environmental Health and Safety (EHS) has launched a new online application system that replaces the existing paper process for minors and visiting students participating in research or clinical activities. An...

Problem solvers, unite

March 7, 2017

Yale Communities of Practice are a helpful way to grow your network and develop competencies. Whether you lead a team or a project, two upcoming events can help you tackle challenges in your everyday work.

Project Management CoP: Change Management - March 16

At the next University-wide...

Got 5 minutes? Watch the latest Workday Financials videos

March 7, 2017

Stay abreast of changes resulting from the July 2017 implementation of Workday Financials by accessing a growing library of training resources for Yale business office employees. Five minutes is all you need to watch one of the latest...

New Lead Administrator for Center for Musculoskeletal Care - Mary Henwood

March 6, 2017

Mary L. Henwood, M.P.H. , is the inaugural director of Finance and Administration for the Center for Musculoskeletal Care (CMC). The CMC provides world-class care by putting patients at the center of a multi-disciplinary team that is dedicated to caring for patients with...