Business Update

Busness Update

OSP Training: Financial Reporting and Closeout - January 19

January 10, 2017

The Office of Sponsored Projects (OSP) will hold a Financial Reporting and Closeout training on January 19, 2017. The Financial Reporting and Closeout training is geared towards administrators who are responsible for the financial reporting and closeout of sponsored awards.

If you’ve...

Yale names new CIO, John Barden

January 9, 2017

In a recently issued message, Senior Vice President, Jack Callahan, announces the new Associate Vice President and Chief Information Officer, John Barden, who will join the university in March 2017.

Dear Colleagues,

Provost Ben Polak and I are pleased to welcome John Barden, who...

Reminder of requirement to report cash transactions over $10,000

January 5, 2017

The University is required to report certain transactions to the Internal Revenue Service and the Financial Crimes Enforcement Network, where it receives more than $10,000 in cash from a single payer. Such reporting is required on Form 8300 within fifteen (15) days following the transaction....

System Integration Testing Is Under Way!

December 20, 2016

The [email protected] program started System Integration Testing (SIT) in late October. Now at the halfway mark, testing is well under way with six weeks to go. As testing team lead Jason Shuff summarized, test validations are extensive. More than 1,600 Financials test scenarios have been...

Office of Sponsored Projects Newsletter, volume 3, issue 1

December 20, 2016

The Office of Sponsored Projects (OSP) Newsletter, volume 3, issue 1, is now available at OSP Newsletter, volume 3, issue 1.

Please share with your faculty...

IRS mileage rate change for 2017

December 15, 2016

Effective January 1, 2017, the standard mileage rates for the use of a car, van, pickup or panel truck will be:

53.5 cents per mile for business miles driven 17 cents per mile driven for medical or moving purposes 14 cents per mile driven in service of charitable organizations

The new...

Overview of Workday Grant Mapping

December 9, 2016

Further information about the conversion of grants from Oracle to Workday has been provided to help department business offices refine their Workday Chart of Accounts (COA) structures and mappings for historical conversions.


New Sponsored Identity system is now available

December 8, 2016

The new self-service Sponsored Identity (SI) application is now available for requesting and managing Sponsored Identities. A Sponsored Identity request is required for all individuals who do not meet the criteria of being a Student, Employee, or Contingent Worker and have a valid business...

Out of pocket expenses greater than 120 days

December 8, 2016

Out of pocket expenses currently greater than 90 days or 90 days at the break (December 22, 2016) should be entered into EMS now. There will be NO exceptions for expenses going over the 120 days during the University break which occurs December 23, 2016 through January 3, 2017.


New Lead Administrator for Yale Athletics-Arthur Samuelson

November 29, 2016

Arthur Samuelson has been promoted from operations manager to lead administrator, director of Finance and Administration for Yale Athletics, beginning December 1 st . As the strategic business partner to Tom Beckett, the senior athletics director for Yale Athletics, Arthur...

Workday Financials Fall Awareness Sessions Update

November 29, 2016

Mark your calendars! The [email protected] Program is hosting many Workday Financials awareness-building sessions throughout the remainder of November and December. The presentation is geared for faculty and staff members who are curious about how the second major release of Workday functionality,...

Have you heard about the new Finance Professionals Forum?

November 28, 2016

Networking, storytelling, breakfast and more. Yale Finance’s inaugural Finance Professionals Forum took place Friday, November 4 th , at 25 Science Park. The event drew nearly 70 members of the finance community, each with an important part to play in the organization’s success.


Business Operations Community Meeting (BOCM) - December 5th

November 28, 2016

The next Business Operations Community Meeting (BOCM) will be held Monday, December 5th, from 2:00 p.m . to 4:00 p.m. at 25 Science Park, in room 125. Light refreshments will be served. The...

Chris Farmer-New Business Operations Subject Matter Expert for Workday

November 23, 2016

Chris Farmer , associate dean, of Finance and Administration for the School of Nursing, has joined the Workday Change Management team as the subject matter expert for Sponsored Research. Chris reports directly to Kathy Byington, Workday Change Management Lead and will continue...

Organizational Changes in Business Operations

November 21, 2016

The following changes in Business Operations are designed to improve our ability to deliver high-quality administrative and business services to the Yale community.

Business Process Planning and Strategy Kathy Byington, AVP, Business Operations officially announced the...

Office of Sponsored Projects Newsletter Volume 2, Issue 4, now available

November 18, 2016

The most recent issue of the Office of Sponsored Projects (OSP) Volume 2, Issue 4, is now available at OSP News 2016 Vol 2, Iss 4 :

Please share with...

New Lead Administrator for Yale Health-Jennifer Franssen

November 18, 2016

Jennifer Franssen has been promoted to lead administrator and director of Finance and Administration for Yale Health. Jen reports jointly to Holly Piscatelli, senior director, Business Operations and Dr. Paul Genecin, director of Yale Health.

Jen has 10 years of...

Thanksgiving Holiday Support & Special Schedules

November 16, 2016

Yale University will observe Thanksgiving Day, Thursday, November 24, 2016, as a holiday and the Friday after, November 25, as a recess day. Please refer to the information below for special schedules related to the long Thanksgiving weekend.

Yale’s Financial, Procurement, and...

New Lead Administrator for Administration, Public Safety, and Human Resources-Sonja Beamon-Rezendes

November 14, 2016

Sonja Beamon-Rezendes has been promoted to lead administrator, director of Finance and Administration for Administration, Public Safety, and Human Resources, effective November 1st. Reporting jointly to me and Janet Lindner, deputy vice president for Administration, Public...

Workday Financials: Fall Program Update

November 11, 2016

The [email protected] team is excited to share a sneak peek at our progress to date and our preparations to go-live with Yale’s Workday Financials in July 2017.

Program Enhancements


Financial Review Checklist: Remember to ensure appropriate access to financial systems

November 11, 2016

A recent review of financial system access–Oracle/Data Warehouse (DWH), SciQuest, and Express Ship–shows that almost 200 terminated staff still have access to Yale financial systems. Please remember to review appropriate access in accordance with requirements on the Financial Review...

NIH announces supplemental funding of postdoc trainees and fellows: funding request must be submitted

November 10, 2016

On November 7, 2016, the NIH announced that due to FLSA requirements of the Department of Labor, they will increase the stipends for postdoctoral trainees or fellows with 0, 1 or 2 years of experience as of December 1, 2016. Yale has responded with a...

For Workday Financials, System Integration Testing kicks off

November 9, 2016

On October 31, [email protected] moved into System Integration Testing (SIT) with an enthusiastic group of testers and plenty of Halloween cheer.

The three-month SIT test cycle involves executing business process flows, integrations, and reports in a fully integrated test environment that...

New Lead Administrator for the Center for Teaching and Learning - Meg O'Brien

November 9, 2016

Meg O’Brien has been promoted from operations manager to director of Finance and Administration for the Center for Teaching & Learning (CTL). Meg officially assumed her new role October 1, 2016 and reports directly to Holly Piscatelli, senior director, Business Operations...

SciQuest upgrade and outage Nov. 11 - 13

November 7, 2016

In preparation for the next SciQuest upgrade, the system will be unavailable from Friday, November 11th at 9 p.m. until Sunday, November 13th at noon. If you have an immediate need, we recommend making your purchase in SciQuest in advance.

For SciQuest assistance, please contact the ITS...

Yale Fleet News Brief - Ford Recall

November 7, 2016

NHTSA Recall on Ford Focus, Escape and Transit Connects

The NHTSA (National Highway Traffic Safety Administration) has issued a recall the following Ford Vehicles: 2014 & 15 Ford Transit Connect 2013 Ford Focus 2013, 14 & 15 Ford Escape

The issue involves a...

Yearend sale on Fisher Scientific ultra-low freezers

November 7, 2016

Now through December 31, SciQuest users may save 35% to 46% off of current contracted prices for ultra-low freezers and freezer packages from Thermo Scientific. These products comply with the EPA’s Significant New Alternatives Policy (SNAP) and qualify for rebates from Eversource, a...

Now through Nov. 11, save on Thermo Scientific lab equipment

November 2, 2016

A note to SciQuest users: Now through November 11, Fisher Scientific is offering discounted Thermo Scientific lab equipment, including water baths, hotplate stirrers, pipetting kits, pH meters, ovens, incubators, freezers and NanoDrop products.


Yale Freight Newsletter

Welcome to the inaugural Yale Freight Newsletter. The Yale Relocation and Logistics Department is the University's centralized location for domestic and international freight.
November 1, 2016

Welcome to the inaugural Yale Freight Newsletter. The Yale Relocation and Logistics Department is the University’s centralized location for domestic and international freight. Our office provides counseling services for importing, exporting, ground, air and ocean transportation. We have...

Personal use of university vehicles deadline November 30, 2016

October 27, 2016

The University is required to report the value of the personal use of a University vehicle by an employee as additional taxable wages on the employee’s Form W-2, Wage and Tax Statement. The Business Manager or Administrator must notify the University Tax Office of the personal use of any...