As of April 1, the Yale default settings in Zoom have been changed to enhance security during a Zoom meeting. Changes include:
Initially, screen sharing is only enabled for the Host. However, Hosts can allow other participants to share their screen by “managing participants in a meeting”...IT Update News from 03/2020
Yale Medicine clinical phone upgrade completion
Migration of Yale Medicine’s and Clinical Departments’ inbound patient phone lines to a brand new on-premises phone system was successfully completed in February 2020. This new phone infrastructure increases phone reliability and call quality.
Yale ITS and vendor teams worked collectively...Possible action required: Antivirus Service (Cylance) - March 24
At 10:00 a.m., on Tuesday, March 24, ITS will perform routine maintenance on Yale’s antivirus service (Cylance) to remove duplicate devices.
Additionally, Cylance will function less efficiently on devices that have not connected to the internet within the last six months. Additional...
Scheduled maintenance - phone system equipment - March 22
Reminder: Unconscious Bias Training for employees must be completed by end of FY20
Reminder: Unconscious Bias Training for employees must be completed by end of FY20
In support of the One IT @ Yale and...Tech help
The ITS Help Desk is receiving an unusually high number of calls and chat requests at this time. Priority of response is given to individuals whose jobs involve direct patient care, followed by faculty support and the rest of the community. IT encourages the community to review guidance on the...
Scheduled network maintenance - Thursday (3/19) evening
Yale ITS will perform additional maintenance on the campus network on Thursday, March 19, from 8:00 - 10:00 p.m. No disruptions to services are expected as work is performed. This additional maintenance is in support of increasing Yale’s internet capabilities for members of the Yale...
Zoom's capacity for 300 attendees and unlimited meeting length
Yale’s Zoom video conferencing service offers all members of the Yale community the ability to host virtual meetings with up to 300 attendees, unlimited meeting length, breakout rooms, recording, and other features of the Zoom Pro license.
If you do not see these features when hosting a...IT's response to supporting remote work
To support the Yale community during a period of remote teaching, learning, and working, Information Technology (IT) has taken measures to amplify its support:
Webpages, with remote working resources, were developed for students, faculty, clinical faculty and staff,...When (and when not) to use VPN
Coronavirus (COVID-19) workplace guidance
Staff are encouraged to review workplace guidance provided by Janet Lindner, Vice President for Human Resources and Administration , which includes information about pay and time off,...
Check the IT Calendar of Events for updates
With many people working remotely, please check the IT Calendar of Events to see if the event you are planning to attend is still on, moved to Zoom, postponed to a later...
Internal Communications virtual office hours
Ask John!
Our “Ask John!” segment invites you to take a moment to share your questions and ideas about our work or any other questions you might have for Yale’s Chief Information Officer John Barden. Questions will be answered in upcoming issues of IT Update .
...
Cellular Team saves Yale $100K+ through winter review project
The cellular team of Andrea Capelli and Kim Mastroianni, along with intern Katherine Simonetti, undertook a winter project to recoup savings by reviewing cellular devices through our top two providers–Verizon and AT&T. After identifying a total of 3,425 mobile devices, they aimed to review...
Best practices for managing spam and phishing emails
ITS continues to work on reducing the volume of unwanted email delivered to Yale inboxes. Every day, 600 thousand emails sent to Office 365 users are detected and filtered as spam. Protect yourself by staying informed and utilizing a recently released feature to report messages.
First,...
Unveiling a new PMO Concierge Model and more discussed at IT Leadership Team meeting
The Leadership Team met on February 25 to discuss the following projects and updates:
Reflections on the PMO Concierge ModelMichael van Emmenes and NiCole Schlagheck provided insight into a new Portfolio Management Office (PMO) Concierge Model which connects pillars, SLT support staff,...
March InfoSec Chats and Tech Talks
Hosted by the IT Staff Development team, Tech Talks and InfoSec Chats are part of a series of learning sessions for the IT community. Each session features one of a wide variety of topics targeted toward IT professionals. We will provide snacks.
Upcoming SessionsCANCELLED: Tech...
Scheduled Maintenance: Schwarzman Center telecom room - Sunday, March 15
Scheduled F5 network maintenance - Possible action required - March 8
Accessibility in the Microsoft Tool Set - Postponed
The interactive presentation on Accessibility in the Microsoft Tool Set is postponed.
The presentation will cover:
How developers can incorporate Microsoft immersive reader to make applications accessible How content creators can use accessiblity capabilities in...Start planning for the upcoming IT Town Hall/Knowledge Exchange
Calling all IT service owners and support providers!
Whether you are in the Library, a distributed technical team at one of the professional schools, or within ITS—we want you to present at this year’s IT Knowledge Exchange. This year’s event will be part of an expanded IT...
Need an easier way to find a meeting time that works for everyone?
Are you frustrated trying to find meeting times that work for everyone?
FindTime, an add-in for Outlook and Outlook Web App, helps you pinpoint good meeting times by looking at available free/busy data for your attendees, and allows you to create a poll where attendees can vote on the...
25 Science Park Diaper & Wipes Drive collecting through March 13
The fifth annual Diaper & Wipes Drive sponsored by the Yale Working Women’s Network and Two Men and A Truck , will take place from Monday, March 2 through Friday, March 13. Donation boxes will be hosted in the 25 Science Park main floor lobby...
John Barden clarifies IT career programs
Yale’s Chief Information Officer, John Barden, addresses questions asked by the community through our Ask John survey feature. This week, John explains the difference between IT’s various college intern programs.
I am unclear on the differences between...
It's "time" to review the NTP Standard
Network Time Protocol (NTP) allows distributed systems to maintain accurate time against national standards. Accurate time is necessary for consistent log data across our distributed infrastructure. Adherence to this standard enables Yale to further harden security through event correlation,...
Staff movement, new hires, and milestones - February 2020
Congratulations to IT staff who recently celebrated a milestone, moved, or joined our organization in February. Welcome or congratulate your colleagues using Yale’s digital greeting cards .
Milestone...