For improved monitoring of non-capitalized furniture purchases, a new spend category has been created called Supplies - Furniture (SC758). Effective immediately, this new spend category must be used instead of Supplies - Equipment (SC583).
All non-capitalizable furniture purchases must...
In the Yale’s Budget 101 video , chief financial officer, Steve Murphy, explains where Yale’s revenue comes from and how we allocate funds to support the...
As the result of recent Connecticut tax legislation, certain sales tax changes are effective for sales made on or after October 1, 2019.
Meals and Beverages
The Connecticut sales tax rate on meals and beverages sold by an eating establishment, caterer, or...
This is a reminder that the fiscal 2019 year-end General Appropriations (GA) Sweep will run with the final June close in September. Per the fiscal 2019 year-end close calendar, the final June close is planned for Tuesday, September 24, 2019.
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A new document has been added to the online Accounting Manual. It outlines how to appropriately record air travel costs including guidelines on breaking out business class fares in accordance with the University travel policy. The Accounting Manual is a resource that provides information and...
On Saturday, September 7, Yale updated Workday to a new version. Below please find some helpful information about the changes.
Action button color change
The primary action button that appears at the bottom of the screen during business processes (including:...
Starting on Monday, September 16, The Standard, Yale’s leave-of-absence vendor, is updating their communications with simplified language and a customizable section within the message. These changes will help managers better understand the leave updates and the required action steps.
It’...
Yale’s preferred vendor, Airgas, recently acquired Tech Air –another industrial specialty gas company. Airgas is working with Tech Air to create new accounts. Once the new accounts are established, Yale departments will need to create new standing purchase orders (POs) with Airgas...
This fall, Yale will make available a new functionality that provides the ability to adjust the Chart of Accounts (COA), budget date and, in some cases, spend category for paid supplier invoices and expense reports. This Workday feature will provide clearer visibility to the source transaction...
Yale employees in the market for a new or used car can shop for deals by accessing the YouDecide Employee Auto Buying Program . This Yale Advantages program is administered by...
Yale Public Safety Services now offers two new services: notary and passport photos.
Get travel-ready with two perfectly sized, professional-quality photos. Passport photo services are available only at Yale ID Center , 57 Lock Street, Monday...
Recently, Yale Procurement has noticed an marked increase in purchase order (PO) closure requests. These “Close Purchase Requisitions” are submitted to close issued POs. Not all issued POs need to be closed. This action should only be taken when the PO is fully received and invoiced and there is...
Janet Lindner shared this communication with members of the Yale community.
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Dear Colleagues,
I am delighted to announce that Deborah Stanley‐McAulay has been promoted to Associate Vice President for Employee Engagement and Workplace Culture.
In her...
After feedback from the community, several changes will occur over the next few months to improve financial data reporting experience. This is the first of several communications about the anticipated changes.
In October, the Account Holder Report by Person (AHR-PI) will transition to...
The Office of Workers’ Compensation is offering a new training workshop for managers. This 90-minute training module will review:
Overview of Connecticut’s workers’ compensation Understanding workers’ compensation at Yale Filing a First Report of Injury Roles and responsibilities...
Storing paper files is archaic and inefficient, while filing cabinets take up precious space. Many Yale departments have begun to digitize their paper files—freeing up floor space for other uses and enjoying the efficiency of searchable online documents.
Yale Printing and Publishing...
Steve Murphy, Vice President of Finance and CFO, recently shared the following information with the Yale Finance and Business Office staff.
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After conducting a national search, I am very pleased to announce that Shannon Smith will join Yale...
Due to the Labor Day holiday, weekly deadlines for payroll will be changed for the week ending August 31, 2019.
Please note the following timecard approval deadlines:
My Time (Kronos) sign off deadline
Tuesday, September 3, 2019 at 5:00 p.m. Please check...As a result of the recent Expense User Interface change in Workday, two bugs were reported. Workday has now resolved both issues. NOW RESOLVED: Resubmitting expense reports as a delegate Delegates are currently unable to resubmit an expense report that was...
Yale University is again a key partner for New Haven Day of Caring. This year it’s happening on Saturday, September 21, 2019. Yale will join the United Way of Greater New Haven, Yale New Haven Health, and its neighbors across the region for an inspiring morning of giving back.
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The following draft documents are now available for review and comment, and are posted on the Policies & Procedures Drafts website . The documents will be posted on the drafts site for a period of 30 days. If...
Effective immediately, all Yale-owned mobile devices with AT&T as the carrier will automatically have the International Day Pass plan added. This means individuals will no longer have to submit a ServiceNow request to the Mobile Device group when traveling internationally.
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Yale departments needing to order Tablets, smart watches or MiFi (broadband), can now use a new online request form. Effective August 15, 2019, this new form can be accessed through the IT...
Yale Procurement recently renewed its contract with the records management supplier Iron Mountain. This University preferred supplier provides secure document storage services, including services for paper records that contain protected health information and\or other high risk data. (...
The University is required to report certain transactions to the Internal Revenue Service (IRS) and the Financial Crimes Enforcement Network when it receives more than $10,000 in cash from a single payer. Such reporting is required on Form 8300 within fifteen (15) days following the transaction...
In accordance with U.S. Treasury Regulations, certain charitable organizations established to support Yale and operated in connection with the university (referred to as “Type III supporting organizations”) are required to provide the following information to the university annually:
A...Yale is currently undertaking an initiative to evaluate acceptance of credit/debit card payments across the entire University. The objective of this project is to streamline processing, enhance security, and facilitate annual PCI compliance with a goal of increasing standardization.
Yale...
The Finance Support Center (FSC) has received several calls about individuals receiving inconsistent results when running the “Find Supplier Invoices – Yale report.”
A case has been opened with Workday, and they are actively investigating this issue. Individuals are still able to search...
