Do you request IT items for other people? Do you want them to receive timely updates rather than yourself? You are in luck!
Released on June 17, ServiceNow has enabled an option to select who will receive updates on request tickets when ordering IT services for someone else. To use this...
Effective Wednesday, June 23 , when creating a Workday requisition using a foreign supplier and a service spend category, designating the Country of Activity will be required. Capturing the Country of Activity on the requisition will reduce errors and...
As previously announced , in March 2021 the Procurement team completed the conversion of its highest volume eligible suppliers to Net 45...
The Labor Plan and FTE Analysis Interactive Report, released in March 2021, is now available to download and view in the Power BI Desktop application. Power BI Desktop training is required to download reports from the Power BI portal.
DetailsThe Labor Plan and FTE Analysis...
As communicated via email to University Service Providers (USPs) earlier this week, an update was recently made to the FY22 Rate Calculation Worksheet.
The FY22 Rate Calculation Worksheet posted to assist with the annual USP registration process contained incorrect fringe rates for FY20...
Effective June 2, 2021, the Workday Effort Certification will include the following enhancements:
For Faculty that self-certify, the Effort Certification Statement will be fully visible. For all Effort Certification roles: Dollar amounts will now be removed from the Summary and...As previously announced , Workday Time and Absence is now available for tracking time worked, requesting time off, and tracking time off balances. MyTime (Kronos) is no longer available. Additionally, the time...
To improve delegates’ ability to print expense reports that they have prepared on behalf of others, Workday will push out changes the weekend of May 28.
Beginning on Monday May 31, delegates will take the following steps to print an expense report that they created on behalf of another...
As previously announced , on May 30, 2021, Workday Time and Absence will replace MyTime (Kronos) for tracking time worked, requesting time off, and tracking time off balances. Additionally:
Time clocks used...Beginning Friday, May 28, 2021, additional reports will show real-time net balance (also known as “fund balance”) amounts. The University will use Workday functionality to calculate and show fund balance at the detailed COA level and retire the allocation formula used to book net balance since...
In support of Workday Financials tenant maintenance, there will be timing changes to Accounting Journal submissions and approvals, as well as to financial transaction approvals on Thursday, May 27 .
Accounting Journal Time ChangesThe following Accounting Journal timing...
With Yale’s transition to Workday Time and Absence on May 30, 2021, managers with staff on leave will notice that the FMLA related leave types found in the Workday Time Off tab will change to:
Align with...Microsoft is retiring Skype for Business in July. Related to this effort, on May 21, ITS decommissioned all of Yale’s Skype for Business accounts to prepare for this change, and the University moved to Microsoft Teams tools to support chat and online calling. ITS migrated over 1600 Skype...
In March 2021, Central Finance suspended use of revenue category (RC) on the net balance allocation that posts during the month-end close process. RC073: Other Income will no longer be part of the detailed chart of accounts (COA) for net balances on ledger account 31001. For consistency, all...
Financial Review Checklist (FRC) Trainings have been created to aid business offices in completing certain steps of the FRC. Four training sessions have been completed and published to Stream on the Financial Review Checklist channel. The first training, Financial Review Checklist – General,...
The University has an upcoming Facilities and Administrative (F&A) rate negotiation with the Federal government for base year FY22. The Federal negotiated rate determines how much reimbursement Yale receives for sponsored project related administrative cost and facilities use. The F&A...
To reduce the volume of obsolete commitments and obligations, Procurement plans to perform a mass closure of inactive purchase orders (POs) beginning Monday, May 24, 2021. Criteria for the mass closure will be:
The purchase order was created on or before March 31, 2020; and The purchase...The Assets for University Service Providers – Yale report combines the Find Assets – Yale report and the Assets Net Book Value – Yale report (but does not replace the two reports).
Previously, completing the MEI depreciation tab in the Rate Schedule form required University Service...
To prepare for FY22 payroll obligation creation, please review the reports Find Position Restriction Costing Allocations - Yale and Find Workers Costing Allocations by Home Cost Center - Yale to confirm that all workers have costing allocations at least through the end of FY22 at one level of...
Links to the instructions and calendar for the year-end close for the fiscal year ending June 30, 2021 (FY21) are available in the online accounting manual . They have been provided below for your convenience. The...
This is a follow-up of the April 14 announcement .
The following information relates to updated requirements for USP billing practices. Please note, this information was also distributed via...
Yale is a large and complex organization that depends upon its community members to operate...
Effective Wednesday, April 28, 2021, the Cost Center Finance and Accounting Specialist (CCFAS) can cancel Accounting Journals initiated in the current open accounting period. Journals can be canceled after creation, when in the draft, or while in progress. Once a journal has been successfully...
In...
Effective Monday, April 19, 2021:
Prizes and Awards (PandA) functionality was expanded to provide a more efficient and faster means to create Workday supplier records for University students. The new PandA template is now available for download. Accounts Payable implemented Zelle...Due to various Facilities building renovations and remodeling projects, buildings across campus have experienced floorplan changes and room re-numbering (see below example).
As a result, Workday users may need to select new room numbers associated with a specific building when:...
The following policy document recently received minor clarifying revisions. Please discuss the document with the appropriate people in your department
Policy 3201 General Purchasing Related Documents:...
