Procurement is excited to share the most recent improvement to the requisition process in Workday.
After thorough analysis of industry standard product codes, Procurement has defined an additional 50,000 SciQuest catalog items to automatically default a spend category on the requisition...
Yale’s recently launched Cybersecurity Awareness Program invites you to join us for two fun contests to build your cybersecurity awareness muscle.
August 23-27: Show Your Click with Caution Pride!
Have you seen the Click with Caution virtual background? It’s...
Prompts for the Subaward Invoices In Progress – Yale report have been updated. The Invoice Cost Center and Invoice Cost Center Hierarchy prompts have been replaced by a single Cost Center/Cost Center Hierarchy prompt. The new prompt is required. This change was made because the old prompts were...
The following policy document is now published and effective. Please discuss the document with the appropriate people in your department and send any questions to...
ITS recently completed an initiative to retire the LLCI Nortel PBX system.
Beginning in March through July, 1400+ Cisco phone systems were installed, replacing all Nortel, Avaya, and Cortelco telephones at the Amistad and Seamco buildings, The Anlyan Center, 2 Church Street South, 100...
The Yale Information Security Office is pleased to launch our Cybersecurity Awareness Program! The program introduces simple, repeatable actions for the Yale community to take. Your small actions can make a big impact...
Ready to put your cybersecurity knowledge to the test?
Click here to register [VPN required]...
Starting in August, many faculty and staff members will be returning to campus. While we expect them to bring their own masks and other supplies, it is prudent for Lead Administrators and their designees to order supplemental PPE for their workspaces, to ensure that the...
As previously announced , the ePAY Project (e-Commerce Payment Acceptance at Yale) is working with University departments to standardize credit card payment acceptance...
The University is required to report certain transactions to the Internal Revenue Service and the Financial Crimes Enforcement Network, where it receives more than $10,000 in cash from a single payer. This rule applies to a single $10,000 transaction as well as two or more related transactions...
In preparation for the university’s transition to full pre-COVID-19 occupancy at all Yale buildings, beginning August 1, 2021, the Office of Facilities has implemented measures to help ensure a safe onsite return.
In coordination with the recent shift to campus health and safety...
As announced on August 7 and August 12, 2020 , the Yale Shared Services (YSS) organization was retired in August...
To improve the university’s compliance with Subaward invoice requirements, three new critical validations have been implemented in Workday, effective today, for supplier invoices and supplier invoice requests.
These newly implemented critical validations do the following:...
Ready to learn simple cybersecurity awareness tips to keep you safe online?
The Yale Information Security Office is pleased to launch our Cybersecurity Awareness Program! The program introduces simple, repeatable actions for our community to take. Your small actions can make a big impact...
Please take note of the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.
July 23 – 3:00 p.m. – Journal entry cutoff for Self-Support Schools including YSM Central, Division of Faculty Salaries, and the Provost Administration. August 4...Additional course offerings have been added for the virtual, instructor-led Finance Course called the “Introduction to the Chart of Accounts (COA).” Please register for one of the Zoom sessions via the Training Management System (TMS) in the Finance > Chart of Accounts section.
The...
Please take note of the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.
July 16 – 3:00 p.m. – Journal entry cutoff for Non-Self-Support units and YSM departments. July 16 – 3:00 p.m. – All Accounting Adjustments relating to FY21 must...As previously communicated, Procurement is offering users an opportunity to meet virtually with members of our team to discuss best practices for submitting requisitions as efficiently as possible. The Zoom session will cover requisition submission in Workday, the creation of Requisition Worktag...
In accordance with U.S. Treasury Regulations, certain charitable organizations established to support Yale and operated in connection with the university (referred to as “Type III supporting organizations”) are required to provide the following information to the university annually:
A...Please take note of the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.
July 9 – 3:00 p.m. – Journal entry cutoff for university service providers (USP, formerly referred to as ISPs), source system owners and charges to departments...Payroll obligation (commitment) adjustments are created when there is a change to a worker’s costing allocation. While the Finance Data Mart is updated nightly, changes made through the Assign Costing Allocation business process after 11:00 a.m. will not appear on reports (i.e., AHR by Person,...
Beginning at 5:00 p.m. on Tuesday, July 13, 2021, Procurement will begin a “roll-forward” process. This process will automatically update the budget date to July 1, 2021 on all purchase orders and supplier contracts with open obligations created prior to July 1, 2021.
Obligations based...
FY22 will be the “base year” for negotiating Yale University’s Facilities and Administrative (F&A) indirect cost recovery rate with the U.S. government, and we need your assistance in this important financial and regulatory activity.
First and foremost, please continue to ensure that...
Please take note of the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.
July 9 – 3:00 p.m. – Journal entry cutoff for university service providers (USP, formerly referred to as ISPs), source system owners and charges to departments...Effective Wednesday, June 23 , when creating a Workday requisition using a foreign supplier and a service spend category, designating the Country of Activity will be required. Capturing the Country of Activity on the requisition will reduce errors and...
Do you request IT items for other people? Do you want them to receive timely updates rather than yourself? You are in luck!
Released on June 17, ServiceNow has enabled an option to select who will receive updates on request tickets when ordering IT services for someone else. To use this...
As previously announced , in March 2021 the Procurement team completed the conversion of its highest volume eligible suppliers to Net 45...
