Summary On various dates, beginning on May 15 and running through June 23, Yale ITS will upgrade the campus network software, specifically impacting networks and phones for all buildings that have already transitioned to the...
Business Update
Policy & Procedure updates - April 26, 2023
April 26, 2023
The following policy documents, which previously completed their full review and approval process, are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...
Global Accessibility Awareness Day 2023
April 26, 2023
Global Accessibility Awareness Day (GAAD) marks its twelfth anniversary on Thursday, May 18, 2023. To celebrate, Yale’s Digital Accessibility Team is hosting a presentation and trivia with prizes. We will discuss what’s new in WCAG 2.2, why the criteria are important, and how...
Misclassification of accounting transactions related to MEI
April 26, 2023
The Capital Asset Accounting team in the Controller’s Office has recently become aware of misclassifications in the accounting book codes relating to the registration and issuing of Moveable Equipment Inventory (MEI). Briefly stated, the problem involves the inaccurate accounting on seventy-seven...
Yale Hub to Replace Student Information System (SIS) in June 2023
April 26, 2023
Summary
The existing student platform, Yale Hub , will replace the student self-service portal, Student Information System (SIS), sis.yale.edu, in June. All self-service pages currently available in SIS are already accessible via the...
Update and possible actions required: Issue with AP invoice submissions
April 26, 2023
Summary A workaround is now available for the invoice issue reported on Wednesday, April 19 . There is no permanent solution at this time...
Bee SAFE, not sorry
April 19, 2023
Report suspicious cyberactivity right away to the Information Security Office. This action is critical to get ahead of malicious actors trying to gain unauthorized access to the important work we do every day in...
ServiceNow launches Field Service Management application
April 19, 2023
The ServiceNow Field Service Management (FSM) application has officially launched. FSM is a resource management system for dispatching technicians that track equipment assets and consumables. The application will be used by Distributed Support Providers, Telecom, Audio & Visual Support, and...
Electronic payment process and update
April 12, 2023
Departments that accept incoming electronic payments should contact Treasury Services for assistance and for the best available method. Non-sanctioned payment methods should be avoided and may result in the high fees charged to the university if payments are accepted.
Large payments should...Policy & Procedure updates - April 12, 2023
April 12, 2023
The following draft documents, which have completed the committee stages of their formal review, are now available for community review and comment and are posted on the Policies & Procedures Drafts page ....
Bee SAFE, not sorry awareness campaign launches in April 2023
April 12, 2023
Do you know how to recognize and report suspicious behavior? It’s better to be SAFE than sorry. Report it to the Information Security Office (ISO) right away.
The SAFE model helps simplify the reporting process:
S – See something suspicious...
Recruiting Strategic Initiative: STARS for Hiring Managers guide
April 12, 2023
The Recruiting Strategic Initiative (RSI) core team has been working to lay the groundwork for achieving the program’s North Star, “To make hiring faster and simpler, resulting in more successful recruitment of highly talented and diverse employees.” The hiring manager role is critical for...
Changes to Accounting Journal business process and controls
April 12, 2023
To strengthen internal controls, enhance compliance, and reduce the risk of error in financial transactions, some changes and enhancements have been made to the Accounting Journal business process in Workday.
The first change was effective in January 2023 and prevented certain journal...
Planning for year-end close – key dates
April 12, 2023
The Controller’s Office will release the year-end closing instructions and calendar during the first full week of May (on or about May 3, 2023). The instructions and calendar will be posted in the online...
OneFinance: March 2023 program lead update
April 12, 2023
Our North Star To enable Yale’s mission, simplify and standardize financial services in order to make life easier where everyone has a role in building a strong culture of financial integrity, insight, and stewardship of Yale resources.
Since our...
Faculty Annual Compensation Review Process begins April 10
April 5, 2023
The Faculty Annual Compensation Review business process in Workday will be available beginning on Monday, April 10, 2023. The same processes used in FY22/23 will be used to submit FY23/24 Faculty Compensation recommendations. Authorized business office staff from the FAS Dean’s Office, the...
Policy & Procedure updates - March 29, 2023
March 29, 2023
The following policy documents, which previously completed their full review and approval process, are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...
Procurement announces set rental rates
March 22, 2023
Procurement has negotiated set rental rates for tents, tables, chairs, etc. with Abbey Tents & Party Rentals, Mr. Tents LLC, Stamford Tent, and Taylor Rental. You can find their contact information and pricing rates on the...
Workday 2023 Release 1 – Non-Sponsored Accounts Receivable tasks and fields renamed
March 22, 2023
Attention Non-Sponsored Accounts Receivable Workday Users:
To provide clarity and consistency, Workday has renamed the following tasks when you access them from the related actions menu of a customer invoice:
Writeoff Bad Debt to Write Off Writeoff Bad Debt on Customer...Time to Align - FY23 Annual Performance Management
March 22, 2023
Once again, it is time to complete your performance self-assessment, which is your opportunity to reflect on last year’s achievements and areas of growth and challenge and share them with...
Preparation for year-end GA Sweep process
March 22, 2023
In 2019, a process was instituted in which the Budget Office collects the Chart of Accounts (COA) to be used as the offset for each unit’s GA Sweep. The COA combination used for the GA Sweep remains the same year-over-year and is generally where centrally supported units receive their GA funding...
Procedure 3215 PR.01 Yale Purchasing Card Procedure - Update
March 22, 2023
The following revised policy documents are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...
Procedure 1410 PR.01 and Procedure 1410 PR.03 - Updates
March 15, 2023
The following revised policy documents are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...
Account Holder Report and Financial Activity and Balances (FAB) Report updates
March 15, 2023
Correction as of March 22, 2023: This enhancement is being postponed to the near future to ensure no adverse impact on the quarterly close . Additional information will be provided via Business Update once a new date has been set.
Update as of May 10, 2023:...
New requirements when shipping goods to Europe
March 15, 2023
Effective March 1, 2023, all goods shipments to European Union countries, Northern Ireland, Norway, and Switzerland must include:
An accurate description of each goods item in the shipment. A minimum six-digit Harmonized System (HS) Code for each goods item in the shipment. The recipient’s...Policy & Procedure update - March 15, 2023
March 15, 2023
The following draft documents, which have completed the committee stages of their formal review, are now available for community review and comment and are posted on the Policies & Procedures Drafts web page...
ServiceNow launches Field Service Management application next month
March 9, 2023
Yale ITS previously announced that ServiceNow’s Field Service Management application would launch in March. The Field Service Management Application will now launch in mid-April. The new launch date allows sufficient time to conduct training while avoiding a conflict with our Student...
Workday upgrade March 11, 2023 – What to expect
March 8, 2023
Summary
On Saturday, March 11, Workday will be upgraded to a new version. Please see the Details section below for a description of the changes.
A snapshot of the changes / Finance updates include:
Copying cash sales is now allowed Changing cash sales after submitting is not allowed...ISPADJ Journal Source - Restricted charging to sponsored awards and updated controls
March 8, 2023
As previously communicated on November 9, 2022, moving charges from the...
YaleSites upgrade project status – Winter 2022
March 8, 2023
Summary
As previously announced , Yale ITS and the Office of Public Affairs and Communication are upgrading YaleSites, Yale’s web-publishing service. This...