Please take note of the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.
Since our...
To enable Yale’s mission, simplify and standardize financial services in order to make life easier where everyone has a role in building a strong culture of financial integrity, insight, and stewardship of Yale resources.
Since...
As technology changes, so do the ways cybercriminals stage their attacks. Be aware of the new ways cybercriminals use social engineering to trick you into providing access to your account.
Yale is seeing an uptick in attempted social engineering phishing attacks. These attacks consist...
For those University Service Providers (USPs) that do not charge sponsored awards and/or external customers, changes to USP policies and procedures have been implemented. Specifically, the following procedures are no longer a requirement for these USPs, but are a best practice:
Performing...To all faculty and staff that have a prepaid Bank of America card and those that use Bank of America gift cards:
Effective July 1, 2023, all physical gift cards will be issued through U.S. Bank. There is no change to the Spend Authorization process and no transition period. Staff will...
The Financial Review Checklist (FRC) ( Form 1101 FR.01 ) has been reviewed and updated. The FRC has undergone revisions based on departmental feedback received...
The following policy documents, which previously completed their full review and approval process, are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...
The following draft document, which has completed the committee stages of its formal review, is now available for community review and comment and is posted on the Policies & Procedures Drafts page . ...
The following draft documents, which have completed the committee stages of their formal review, are now available for community review and comment and are posted on the Policies & Procedures Drafts page ....
A new column for “Grant End Date” has been added to the Find Spend Authorization / Cash Advance - Yale report. This report allows users to review details related to spend authorizations, including study participant advances and travel advances.
Departments are required to review spend...
The Recruiting Strategic Initiative (RSI) continues progressing toward our North Star, which makes hiring talented and diverse candidates faster. I am excited to announce that a new hiring manager toolkit will be released this summer to the university and will include the Diversity,...
Starting Saturday, July 1 , tenants of leased properties will be required to utilize AssetWorks, Yale’s facilities request system, for the submission of both routine and urgent work order requests.
As part of this change, leased property tenants will no...
As previously announced , Yale ITS and the Office of Public Affairs and Communication are upgrading YaleSites, Yale’s web-publishing service. This...
A new Payroll Comparison Interactive Dashboard Report will be available on the Power BI Report Server starting on June 8, 2023, to support the review of payroll expenses. This dashboard report allows users to easily identify variances between periods and review trends in payroll over time....
An error in the setup of CT PFML Reduction has been identified. This pay component was not included in the rule to assess fringe during the FY23 base fiscal year. Therefore, fringe was not credited (returned to the departments) based on this pay component from July to February of FY23. As of...
As previously announced , effective May 31, 2023, SPFA is transitioning to a sponsor-based service model and an...
For improved monitoring of open access publishing costs, a new spend category has been created called “Publishing Fees- Open Access only (SC797).” Currently, units may have been using the existing “Publishing Fees – (not Open Access) (SC269)” to capture both open access and non-open...
The Controller’s Office is implementing updated internal controls on the ISPADJ journal source to restrict certain charges on sponsored awards, effective this month.
As previously communicated on...
To reduce the volume of obsolete commitments and obligations, Procurement will perform a mass closure of inactive purchase orders (POs) beginning Tuesday, May 30, 2023 . Criteria for the mass closure will be:
The purchase order invoice status is fully paid; and The purchase...Have you ever wondered whether to report suspicious cyber activity? Reporting security incidents is critical and it’s everyone’s responsibility. It helps protect Yale’s data and systems to enable the fulfillment of Yale’s mission.
Join Yale Information Security on...
Dear Colleagues,
We are excited to share with you some of the advancements made in the Operations Learning Strategic Initiative (LSI). LSI aims to integrate staff learning and development into Yale’s...
