IT Update

Manager responsibilities, recent milestones, and more at Leadership Team Meeting

September 9, 2021

At the IT Leadership Team meeting, on July 28, the following highlights were shared:

Manager’s Role in Meeting Yale’s Health and Safety Requirements

Mark Manton shared that managers are responsible for supporting their employee’s compliance with Yale’s Vaccination Program. Comprehensive...

Success stories from the P4 Hiring Program and more at IT Leadership Team Meeting

September 9, 2021

The following updates were shared at the August 25 IT Leadership Team Meeting:

The Lux Project: Technology Plans

Renato Cayuela invited Robert Sanderson, Yale Library’s Cultural Heritage Metadata Project Director, to share recent progress on the Lux Project. In particular, Robert walked...

Join the IT Collaboration Services community on Teams

September 9, 2021

Join your IT colleagues on Teams to participate in group discussions where members can raise questions or discuss topics across the full range of services that the Collaboration Services team supports (Microsoft 365 services, G Suite Services, Zoom, Box, Mailman lists, Basecamp). The team is not...

YaleSites platform upgrade: Drupal 7 to Drupal 9

September 9, 2021
Summary Yale ITS is partnering with the Office of Public Affairs & Communications on a multi-year project to transition YaleSites , Yale’s web-publishing service, hosted on Drupal 7 to an upgraded version—Drupal 9. The upgrade will be available to all...

Google Cloud Platform now included as part of the Cloud Support service

September 9, 2021

In early 2021, ITS Cloud Engineering completed the initial configuration of Google Cloud Platform (GCP) for low-risk data and began offering projects in Yale’s GCP organization to early adopters. GCP is now included as part of the Cloud Support service offering.

Cloud Support...

IT Academy - September 2021 training and events

September 9, 2021

Hosted by the IT Staff Development team, Yale’s IT Academy consists of a robust speaker series , recommended online training offerings,...

IT internship programs: A great experience for managers and participants alike

September 9, 2021

Yale offers various paid internship opportunities designed to help students interested in exploring careers in information technology (IT).

The key to a successful program is ensuring a valuable experience...

IT Enterprise Monitoring community

September 9, 2021

Enterprise Monitoring provides multiple tools and solutions to help monitor the availability and health of your systems and services. To help community members know what services are available and how to use these tools, we host multiple recurring meetings. Every Tuesday we run an Enablement...

Staff movement, anniversaries, and new hires - August 2021

September 9, 2021

Congratulations to IT staff who recently celebrated a milestone, moved to a new role, or joined our organization in August. Welcome or congratulate your colleagues using Ycards , Yale’s digital...

IT leads the way to successful hybrid meetings

September 9, 2021

The team that keeps Yale connected is at it again. Yale IT staff are steadily assessing and developing recommendations to enhance the technology in meeting rooms across Yale’s campuses. Ensuring that meetings can be held successfully from any location is one of the many ways Yale IT has been...

Join us and up your cybersecurity awareness!

September 8, 2021

The Yale Cybersecurity Awareness Program is off to a great start. Thank you for building your awareness muscle by participating in our ongoing activities.

Ready to up your awareness in September? Join us for one or more of the...

Recap of July 29 Hybrid IT Town Hall

August 12, 2021

On July 29, John Barden welcomed team members back for the first hybrid Yale IT Town Hall, held at Marsh Lecture Hall and live-streamed to staff members at home. The agenda included an overview of what to expect with IT’s return to campus, an update against the strategic plan, and a look ahead...

Several departments transitioned from paper-based faxing to electronic with RightFax

August 12, 2021

As part of the Paperless Office initiative, the Health Sciences Information Services (HSIS) and Telecommunications teams have collaborated to transition several departments from paper-based faxing to electronic faxing with RightFax.

RightFax is an enterprise solution that delivers...

IT welcomes new ECDP cohort

August 12, 2021

The Wolson Early Career Development Program is excited to announce the new 2021 cohort and welcome them to Yale IT. Now in its 9th year, the Wolson ECDP places high-performing recent...

IT Academy - August 2021 upcoming events and training

August 12, 2021

Hosted by the IT Staff Development team, Yale’s IT Academy consists of a robust speaker series , recommended online training offerings, and learning events to support the professional growth...

Workplace Survey Initiatives Update - August 2021

August 12, 2021

Throughout FY21, the ITS Leadership Team and the ITS Climate, Culture, and Inclusion (CCI) Task Force made significant workplace improvements through initiatives derived from the...

Digital/electronic signatures now available for those on health campuses

August 12, 2021

Electronic signature adoption has increased in popularity and need due to remote working and the speedy pace of doing business. The health campuses at Yale have a great need for such a solution on documents such as attestation statements, data use agreements, and federal regulatory compliance...

Blackout window for IT Changes

August 12, 2021

The Change Advisory Board asks individuals responsible for managing changes to keep the following blackout dates in mind while planning and scheduling activities over the next several weeks:

Monday, August 23 through Tuesday, August 31: Student move-in, for those in residence Wednesday,...

Legacy phone system replacement project comes to a close

August 12, 2021

Working on an aggressive timeline, over 1,400 Cisco phone systems were successfully installed, replacing all Nortel, Avaya, and Cortelco telephones. Focused on the Amistad and Seamco buildings, The Anlyan Center, 2 Church Street South, 100 Church Street South, and 40-60 Temple Street, the work...

Staff movement, anniversaries, and new hires - July 2021

August 12, 2021

Congratulations to IT staff who recently celebrated a milestone, moved to a new role, or joined our organization in July. Welcome or congratulate your colleagues using Ycards , Yale’s digital greeting...

Get in on the August cybersecurity awareness action

August 12, 2021

Show your click with caution pride! (August 23-27)

Ready to get in on some cybersecurity awareness action and have a chance to win some cool swag? Join us for two upcoming contests in August!

Have you seen the Click with Caution virtual background? It’s the...

Cybersecurity Awareness Program: Ready, Set, Grow!

August 5, 2021
Ready to learn simple cybersecurity awareness tips to keep you safe online?

The Yale Information Security Office is pleased to launch our Cybersecurity Awareness Program! The program introduces simple, repeatable actions for the Yale community to take. Your small actions can make a big impact...

Learn about the FY22 roster of projects on July 22

July 22, 2021

Each year, ITS works with leaders across campus to identify and prioritize efforts which leverage technology to advance University goals. On July 22, 2020, from 2:00-3:00 p.m., we will introduce the FY22 roster of projects in the ITS portfolio and review what will be accomplished with a focus on...

Cybersecurity Awareness Program: Ready, Set, Grow!

July 22, 2021
Ready to learn simple cybersecurity awareness tips to keep you safe online?

The Yale Information Security Office is pleased to launch our Cybersecurity Awareness Program! The program introduces simple, repeatable actions for our community to take. Your small actions can make a big impact for...

Scheduled outage - PaperCut printers/copiers - Sunday, July 25

July 22, 2021
Summary All PaperCut printers/copiers will be unavailable from 7:00 - 9:00 a.m. on Sunday, July 25, 2021. Details

Yale ITS will perform planned maintenance on the PaperCut service from 7:00 - 9:00 a.m. on Sunday. Printing through PaperCut will not be available during this time.

Need help?...

IT welcomes remote college interns

July 22, 2021

Continuing the commitment to fostering learning and professional opportunities to college students, IT welcomed 18 interns this summer. While this year marks the 2nd summer of remote work, the dedication of our managers and the enthusiasm of the interns has not waned.

Jesmarie Hernandez...

Legacy WINS servers successfully decommissioned

July 8, 2021

ITS achieved another critical step to reduce security and operational vulnerabilities by eliminating their Windows Internet Naming Service (WINS) servers, a legacy name resolution technology that Domain Name System (DNS) replaced over 20 years ago. The use of WINS servers increases the...

PMO introduces two new tools

July 8, 2021

The Portfolio Management Office (PMO) has been busy working with many partners to make governance more visible to the community. Two tools now available from the PMO Sharepoint site are the Long-Range Plan and the IT Governance Dashboard.

...

Staff movement, anniversaries, and new hires - June 2021

July 8, 2021

Congratulations to IT staff who recently celebrated a milestone, moved to a new role, or joined our organization in December. Welcome or congratulate your colleagues using Ycards , Yale’s digital...

New date: Transition of on-premises mail relays to the Microsoft cloud

July 8, 2021

**** Rescheduled ****

ITS has rescheduled the transition of the on-premises mail relays to the Microsoft cloud to occur from July 27 - 29. This change will improve mail security, reduce complexity, and decrease the overall cost of the mail service...

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