Travel Update

Amtrak corporate account refund policy exceptions

March 12, 2020

Effective March 1, 2020, the following refund exceptions apply to the Amtrak Corporate Incentive Agreement, provided the Corporate ID is reflected in the reservation upon ticket lift .


Saver Fares will become non-refundable and non-exchangeable if...

Getting through airport security - REAL ID Standards kick in October 1, 2020

February 26, 2020

Currently, airline passengers who show up without an ID may still be able to pass through airport security. It’s a time-consuming process, but a TSA agent may be able to confirm...

Save with Southwest Airlines

February 13, 2020

Yale’s partnership with Southwest Airlines brings multiple rewards for business travelers:

Take advantage of Yale’s discounted fares.

Save Yale money when booking travel through your preferred partnership with Southwest Airlines! Discounts available on select Business Select...

Yale Travel website resources

February 13, 2020

As a reminder, you can always visit the Yale Travel Management website for one-stop business travel needs. The site contains information regarding travel discounts available for both business and leisure travel.

A few highlights include...

Egencia and coronavirus airline refund information

February 13, 2020

In light of the outbreak of novel coronavirus in Wuhan, China, Egencia is monitoring the situation closely and will continue to provide information and assistance to travelers.

Multiple airlines have issued flex or cancellation policies, where they will waive cancel fees for customers...

Distracted driving - Tips to drive safely

December 6, 2019

Distracted driving is any activity that diverts someone’s attention while they are operating a vehicle. This includes eating or drinking, talking to others in your vehicle, or adjusting your radio, entertainment or navigations systems. Over the past several years, texting or talking on a...

Delta launches new cabin service designed by flight attendants

December 6, 2019

Delta is raising the bar on hospitality as its reinvented international Main Cabin service officially takes flight. Designed to delight, the...

Avis Free Days promotion runs through February 29, 2020

October 10, 2019

Now through February 29, 2020, Avis is running a Free Days promotion where customers can earn free rental reward days. To take advantage of this promotion, Yale employees must be enrolled in the Avis Preferred plan and have a wizard number. Each employee must register for the promotion at the...

SpotHero parking - Now live at Bradley Airport and in Toronto, Canada

October 10, 2019

The SpotHero iPhone app provides access to thousands of garages, lots, and valets nationwide. Whether someone is commuting to work, heading to the airport, or exploring a city, SpotHero helps individuals locate a parking spot.

SpotHero is now live at Bradley International Aiport, Toronto...

Information on Air travel expense accounting added to online Accounting Manual

September 18, 2019

A new document has been added to the online Accounting Manual. It outlines how to appropriately record air travel costs including guidelines on breaking out business class fares in accordance with the University travel policy. The Accounting Manual is a resource that provides information and...

ID Center offers passport photos and notary services

September 5, 2019

Yale Public Safety Services now offers two new services: notary and passport photos.

Get travel-ready with two perfectly sized, professional-quality photos. Passport photo services are available only at Yale ID Center , 57 Lock Street, Monday...

Traveling Internationally – Check with International SOS

August 21, 2019

When planning international (or domestic) travel, it’s important to consult the travel guidance provided by Yale’s dedicated travel assistance partner, International SOS (ISOS). ISOS country reports and global risk ratings incorporate security data from multiple sources, including the U.S....

Yale 2019 Travel Fair

August 21, 2019

Yale Travel Management will hold its annual travel fair on Thursday, November 14, 2019, from 1:00 to 4:00 p.m. at Yale on York, 150 York Street, New Haven, CT. Visit the fair at your convenience anytime during the event!

This event is open to members of the Yale community and a great...

Safe Summer Travel

June 13, 2019

Before you leave campus, whether for summer-long travel, shorter vacation, or business trips, please install the International SOS travel...

Airfares will rise this summer

May 1, 2019

Airfares are almost certain to go up this summer due in large part to the grounding of the Boeing 737 Max jet. The grounding took 371 planes out of service worldwide for an indefinite period of time. Boeing also halted deliveries of new jets that could have been in service by the time the peak...

Traveling after the United Kingdom exits the European Union

May 1, 2019

Individuals traveling to the United Kingdom or Europe after April 12, 2019 may need to update their passports, carry green cards when driving a car, and check terms of their airline tickets. This article contains important travel advice including passport validity and customs culled from the Gov...

International SOS Global Travel Assistance

April 24, 2019

This summer Yale University will begin using the International SOS (ISOS) travel registry program. Yale already subscribes to ISOS’s travel assistance services that include: international and domestic emergency medical, security, and travel assistance to Yale travelers anywhere in the world....

Multifactor Authentication (MFA) - Know Before You Go

April 18, 2019

As we approach summer and our fiscal year end, many individuals have travel plans - including international trips. As a reminder, Yale ITS recommends you set up at least two options for ...

Consumer rights for delayed, overbooked or cancelled flights

April 4, 2019

Many travelers have had to cope with at least one of these situations: their flight is delayed, overbooked or canceled. It is important for travelers to know what rights they have – and don’t have – in these cases.

The law does not require airlines to compensate passengers if a domestic...

New Haven Welcomes The Blake Hotel

March 7, 2019

This 108-room hotel is within walking distance of Yale University is named after the first female graduate of Yale, Alice Blake. The property is located at the intersection of High and George Streets and surrounded by a growing culinary and cultural scene. The hotel’s restaurant, Hamilton Park,...

U.S. Country Sanctions and Economic Embargoes:

March 7, 2019

Current U.S. sanctions and embargoes may require you to have U.S. government approval before you travel to an embargoed country or may restrict your activities in that country. If you violate these rules, you may be subject to civil and/or criminal penalties. Those traveling to Cuba should...

The Egencia Mobile App - Great for Business Travel

March 7, 2019

The Egencia app delivers information business travelers, travel arrangers, approvers, and travel managers need. This includes the flexibility to book, manage, and view their business trips. Egenica recently launched some new features on their mobile app including:

Locate your...

Save 15% at Wyndham Hotels and Resorts

March 7, 2019

Higher Education customers can save 15%* at by Wyndham hotels. This discounted rate is available at over 8,000 Wyndham hotels globally. Standard last room available in all markets. Earn points through the Wyndham Rewards program. Book using your approved travel program or online booking tool....

Summer Housing Available for Yale Affiliates

March 7, 2019

During the summer, many departments host Yale affiliates who are either working, studying, or doing research in New Haven. Yale Conferences & Events (YC&E) offers on-campus housing from May 26 through August 4 on both the central and medical campuses. Whether a department’s interns or...

International SOS App

March 7, 2019

All Yale community members (and accompanying family) are automatically enrolled with International SOS, which provides pre-travel consultations and 24/7/365 domestic and international emergency medical, security and travel assistance while more than 100 miles from home.


Real-time approvals no longer available for the ESTA

February 7, 2019

The US Customs and Border Protection Agency (CBP) announced in December 2018 that real-time approvals will no longer be available for the Electronic System for Travel Authorization (ESTA).

CBP reinforced the requirement that customers, from Visa-Waiver-Program countries, should apply for...

Entering and exiting the Parking Spot just got easier

February 7, 2019
Create a Spot Club Executive Account

Yale travelers, who have a Spot Club Executive account , now have the ability to use the new Parking...

How Basic Economy Fares Can Ruin Your Trip

February 7, 2019

Sometimes no-frills flying works, getting from point A to B with no inflight movie needed. But travelers could be purchasing a fair that has no free access to overhead bins or other limitations. Yale Travel suppresses these fares in Egencia and provides some advice about reading the fine print...

Check medical insurance coverage before you travel

January 7, 2019
Medical Insurance Check with your medical insurance provider before you travel to verify coverage of routine medical needs and coverage limitations while you are outside the U.S. If you are a member of Yale Health or a student enrolled in Yale Health Basic and Hospitalization/...

Traveler resources

January 7, 2019

Make sure you are prepared and informed prior to travel.

Yale International Travel Orientations provide resources and guidance on travel planning, protecting your health, promoting safe travel practices, managing...