Expense Management (EMS)


EMS is used to create and submit expense reports when any of the following expenditures take place:

  • Travel expenses (processed with or without a Yale University Purchasing Card)
  • Material or supplies charges purchased with a Yale University Purchasing Card
  • Other out-of-pocket expenses


Please consult your Business Office. The business office can modify requests using the Expense Purchasing Card and User Request Form.

Those eligible to use EMS are in the following job categories:

Faculty-FAC, Management & Professional-M&P, Clerical Technical-C&T Service Maintenance-S&M, Student Non-Hourly-STN, Student Hourly-STH, Casual-CAS, Postdoctoral Associates-PDA, Postdoctoral Fellows-PDF, Retirees-RET.

Others needing EMS access should contact their Business Office before contacting the Electronic Commerce Services Office at 203.432.3227. 

Classroom training for EMS is no longer available.  Please review the toolkit and FAQs for current EMS training documentation.

Those not in the above job categories such as, Associates-ASSOC, Consultants-CON, Volunteer Faculty-VF, and Students other than noted above, can be reimbursed using a Check Request.


Electronic Commerce Services (Purchasing Card, EMS, VIP, E-Invoicing)
25 Science Park
150 Munson Street, 5th Floor
P.O. Box 208233
New Haven, CT 06520-8233

Phone: 203.432.3227
Fax: 203.432.3280
Email: yems@yale.edu

Policies, Procedures, Guides & Forms