Planning Guidance for HSLs, Administrators, and Unit Leaders

Last updated on September 21, 2021

HSLs, managers, administrators, and unit leads are encouraged to utilize the following information, as well as Yale’s COVID-19 health and safety guidance, to support their communities. 

Please email the COVID Review Team (covidreviewteam@yale.edu), and copy your Facilities Superintendent, if your occupancy increases or if new facilities are being utilized to ensure that ventilation and cleaning schedules are appropriate. Don’t know your Facilities Superintendent? Locate your contact on the Facilities website.

If you require assistance, please contact EHS.

Vaccination Status

Effective July 6, 2021, fully vaccinated students, faculty and staff have fewer health and safety requirements than those who are not fully vaccinated, as noted on Yale’s COVID-19 Vaccination Program page.

Individuals are considered fully vaccinated only after vaccination status is confirmed in Yale’s system. This process may take up to two weeks. If the vaccine portal and/or Workday do not have the correct information, please direct your inquiries to covidtestinganalytics@yale.edu

Employee Obligations for Return to Campus

*Effective June 10th, 2021, fully vaccinated individuals are no longer required to complete the Daily Health Check before they come to campus. Review a comprehensive list of what employees should expect when they return to campus

Masks

Effective August 2, 2021, all individuals, regardless of vaccination status, are required to wear masks indoors while on campus except when an individual is alone in a segregated space, such as when working in a private office or seated in a partitioned cubicle. Please see Mask Guidance for more requirements and information.

Distancing

Individuals who are not fully vaccinated must maintain at least six feet of distance. Distancing is not required for fully vaccinated people, with certain exceptions, as outlined on Requirements for Physical Distancing and Minimizing Face-to-Face Contact

Occupancy

Unvaccinated people must maintain 6-foot physical distancing from others while indoors. See Occupancy Requirements and Limits for exceptions. 

Ventilation

Facilities (for Yale-owned buildings) and University Properties (for leased properties) have evaluated Yale workspaces, and, in many cases, have implemented enhancements. Naturally ventilated spaces should be occupied with open windows. Additional information is available on the Facilities website, through Facilities Superintendents, or from University Properties.

Transportation to/from Office

Employees using public transportation should be aware of CDC guidance and Connecticut Department of Public Health rules that require mask-wearing inside or outside waiting areas at transportation hubs or when using public or private transport services including:

  • Buses and bus stations and stops (this includes the Yale shuttle and while waiting at shuttle stops);
  • Trains and train stations;
  • Airports;
  • Taxi stands, rideshare vehicles, or any privately hired transportation vehicles (such as Uber, Lyft, taxis, livery); and
  • Ferries and ferry slips.

Events, Gatherings, and Meetings

Review the Yale-Sponsored Events, Gatherings, and Meetings Policy.

Visitors External to Yale

Yale’s Visitor Policy remains in place. The policy requires that approved visitors and hosts be fully vaccinated. Certain types of visitors to campus and non-deferrable reasons may be exception-approved by the Health and Safety Leader.

Yale-Sponsored Travel

The university will now allow university-sponsored travel for fully vaccinated faculty, staff, and students subject to obtaining approvals required under existing university policies and processes. Certain requirements remain in place for students, unvaccinated individuals, and international travel. For more information, view Yale’s Travel Guidelines.

Travel Quarantine

Quarantine requirements remain in place for unvaccinated individuals returning to campus after traveling to anywhere outside of Connecticut. Please see Yale’s Travel Guidelines for a full list of requirements for domestic and international travel.

Close Contact Quarantine

An important strategy for reducing transmission of the virus is to identify those with infections and instruct them to isolate while they are infectious. It is also important to identify close contacts of infected individuals and instruct them to quarantine during the time when they might contract the virus as a result of their close exposure. See Yale’s Isolation and Guidance for Close Contacts for more information. 

Review of Reports

All members of the Yale community who oversee individuals who are returning to campus are expected to review the following reports to ensure community compliance. Report data is available on-demand or automatically emailed to the responsible individual. Please see Reporting Resources and Tools for a Safe Return to Yale for more information. 

Other Resources

Requests for accommodation and other accessibility concerns should be directed to Yale’s Office of Institutional Equity and Access.

  1. COVID-19 Employer Information for Office Buildings” from the U.S. Center for Disease Control and Prevention (CDC).
  2. Guidance for Institutions of Higher Learning from the U.S. Center for Disease Control and Prevention (CDC)
  3. Yale’s guidance on a variety of COVID health and safety topics below can be found on Yale’s COVID-19 website: