Paid time off (PTO) is designed to provide staff time away from work to attend to personal responsibilities and balance the demands of both their professional and personal lives. Staff are encouraged to provide advance notice and coordinate schedules with their managers for planned days off.
All staff receive nine holidays each year – New Year’s Day, MLK Day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, and Christmas; and six recess days – the day after Thanksgiving, the last workday preceding Christmas, and the four workdays between Christmas and New Year’s Day.
M&P Staff PTO Accrual
M&P staff will accrue PTO up to a maximum number that is based on their years of service. PTO days are accrued on the 15th of each month.
| Length of service | Accrual |
|---|---|
| Fewer than 5 years of service | 15 days per year |
| 5 or more years of service | 18 days per year |
| 10 or more years of service | 21 days per year |
| 20 or more years of service | 24 days per year |
M&P Staff PTO Accrual (Hired before July 1, 2010)
M&P staff hired prior to July 1, 2010 will accrue a maximum of 24 days of PTO per year (two days per month), to be used interchangeably for vacation or personal reasons.
|
M&P Staff PTO ACCRUAL hired prior to July 1, 2010) |
|
|---|---|
| PTO | 24 days per year |
Maximum Carryover PTO Days
Each year, the maximum number of carryover PTO days will be 15, or the number of PTO days carried over from the previous fiscal year, whichever is greater.
| M&P Staff PTO Carryover |
|
|---|---|
| PTO |
The greater of:
Example: If you carried over 25 days into July 2022, then your carryover into July 2023 will be the number of unused PTO days, not to exceed 25 PTO days. |
You will be paid for all unused PTO days at retirement or separation from university employment.
90-Day PTO Extension
Staff who have a balance of PTO that exceeds their carryover limit are able to carry the excess PTO into the new fiscal year by way of a 90 day extension. This extended time is available for use between July 1 and September 30. When requesting use of this extended time, please select PTO MAX EXTENSION as your “Request Type” in Workday.
Any unused PTO Max Extension time will expire and is not compensable upon termination or retirement.
Flex Days
M&P staff may use up to two days per fiscal year for discretionary paid time off. Part-time staff who are scheduled to work 20 hours or more per week are entitled to flex days on a prorated basis. M&P staff hired during the first half of the fiscal year will receive two flex days that year; staff hired during the second half of the fiscal year will receive one flex day that year. Flex days will be available for use by new staff members on the first of the month following their date of hire.
Police Overtime Eligible Command Staff (Sergeant and Lieutenant)
Police sergeant and lieutenant staff members may use up to four days per fiscal year for discretionary paid time off. Part-time staff who are scheduled to work 20 hours or more per week are entitled to flex days on a prorated basis. Staff hired during the first half of the fiscal year will receive four flex days that year; staff hired during the second half of the fiscal year will receive two flex days that year. Flex days will be available for use by new staff members on the first of the month following their date of hire.
Supervisors should be given as much advance notice of the absence as possible. Flex days do not accumulate from year to year and are not compensable upon termination.