Recruit & Hire

As you begin your recruiting process, the following information, tools, and resources will provide guidance. We also encourage you to contact your Human Resources Business Partner and Talent Acquisition Partner early in the process. Talent Acquisition (TA) provides customized support and resources to ensure you locate and hire the best candidate for your role. Learn more about our recruiting services—from sourcing and promotion to interviewing and hiring.

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Step by Step: The Recruitment Journey

Getting Started

Step Action Items
Hiring Manager Resources

Explore the following resources to assist you in the recruitment process.
Initiate Need

Contact your direct manager and HR Business Partner regarding your hiring needs and approval requirements.

Engage with your Talent Acquisition Partner to start your hiring collaboration.

Coordinate with your Talent Acquisition Partner, HR Business Partner, and the Business Office to process the job requisition.  
Job Description Development

If a job description needs to be created, collaborate with your HR Business Partner to complete it.
Temporary Hires and Interns

Learn how to hire for a period of less than six months or hire interns.

Recruitment Strategy

Steps Action Items
Intake and Strategy Meet with your Talent Acquisition Partner to discuss your recruitment strategy and gain insight into facilitating a successful search.
Job Posting

Collaborate with your Talent Acquisition Partner to post and promote your open position. 

Candidate Interview and Selection

Step Action Items
Interviewing

Prepare, schedule, and conduct candidate interviews, taking detailed notes throughout the process. Consult your Talent Acquisition Partner as needed.
Candidate Selection

Evaluate all candidates and make your selection.
Reference Checks

Work with your Talent Acquisition Partner to check references.

Candidate Offer Process

Step Action Items
Offers

Work with your Talent Acquisition Partner, who is responsible for extending all offers. Offers of employment must not be extended to candidates by Hiring Managers. Please direct all salary inquiries to Staffing, who will support offer preparation.

  • Union Contract Offer Guidelines
  • If you have any salary-related questions, please contact your Talent Acquisition Partner. They will work closely with your HR Business Partner and Compensation & Classification Representative to develop the offers.
  • Upon acceptance of the offer, the Talent Acquisition Team will initiate the background check process.
Turndown Process Once the background check clears, your Talent Acquisition Partner will collaborate with you on the next steps for the candidates who were not selected.
Hiring

Congratulations on your new hire!

  • Visit the Onboard section of the Manager Toolkit for helpful resources on Workday onboarding tasks, new employee orientation, and additional next steps to ensure a smooth onboarding process.