Temporary Hiring

While Talent Acquisition (TA) focuses on recruiting for regular, staff positions, we can still be a resource when you have a C&T temporary need. We facilitate the placement of a few talent pools that may provide qualified candidates for temporary C&T opportunities, and we’re happy to make a referral. If we don’t have a candidate available through our talent pools, the hiring department will lead the sourcing and selection process using the approach that works best for the need, including partnering with a staffing agency.

How to Hire a Temporary Worker

To start the process of hiring a temporary employee:

For more information about hiring employees for temporary work, please start by identifying which job category the temporary request falls under. For guidance, please view the Temporary Employee Hiring Process for C&T, M&P, and S&M.

Updates and Notifications

Please note that updates about your temporary job requisition and candidate are sent throughout the process via Workday notifications (bell icon to the right of the Workday screen). All forms and questionnaires will be sent to your Workday tasks for you to complete and submit.

It is important to note that the hiring manager is the individual who will receive all Workday tasks, notifications, forms, and questionnaires throughout the temporary hiring process. Sometimes, business office managers, administrative supervisors or operations managers create a seat in their supervisory org in order to assume the role of “hiring manager” to navigate through the temporary hiring process. After hire, that individual may keep the temporary worker in their org or transfer to the actual hiring manager.

Contact Information

For questions or help regarding hiring temporary staffat Yale, please contact the Employee Service Center so that your inquiry can be routed through the TA Operations team. Note that TA does not provide advertising, sourcing and recruitment support for temporary positions, outside of the C&T priority talent pools , which are explained below:

C&T Internal Priority Talent Pools

Before approaching an external employment service or temporary employee, learn more about Yale’s in-house services and requirements:

  • Interim Employment Pool (IEP): The IEP is the university’s primary hiring source for Clerical & Technical (C&T) temporary positions that would be roles in the Local 34 bargaining unit.
  • Yale Temporary Staffing Services (YTSS): YTSS is a team of highly professional Clerical & Technical staff who are deployed to a diverse range of departments across campus for temporary assignments.
  • New Haven Hiring Initiatives: Find out how Yale’s hiring initiatives with the City of New Haven bridges the connection between qualified, pre-screened New Haven Works participants and open positions at the university.

Background Checks for External Temporary Employees

All temporary employees must successfully complete a background check screening prior to starting their assignment at Yale. Learn more on Background Checks.

Frequently Asked Questions

Please verify that:

  • Your Workday requisition has been approved
  • The requisition creator receives notification that the requisition has integrated into the Yale Talent Network
  • The requisition creator has finalized the Job Posting Info
  • The job requisition has been routed for Department Approval

Once department has approved the job requisition, the requisition will be QC’d by Talent Acquisition. Once approved, the requisition enters the C&T Talent Acquisition Partner queue for internal sourcing. If no internal candidates are available, an application link will be released to department. For M&P jobs, the application link and instructions are automatically released, no internal sourcing takes place.

Please verify that:

  • The candidate has received the application link to apply
  • The hiring manager completed the Data Collection Form (DCF) questionnaire

Once Data Collection Form has been completed by the hiring manager, the form will be processed by Talent Acquisition.

Update and approval for timekeeping is done in Workday by the hiring manager.

Completion of both Section 1 and Section 2 of the Form I-9 is required before your candidate’s start date. This applies to temporary hires who are being paid by Yale directly.

Your candidate will receive an email from Equifax (noreply@equifax.com) with instructions to begin the I-9 process. Section 2 of the Form I-9 must be completed in person at 221 Whitney Avenue. See Submitting Your I-9 Form for more details.

You will receive email notifications if your new hire’s I-9 status is still outstanding. You can also monitor your candidate’s I-9 status in Workday to see when this has been completed.

Please note: New hires must complete both Section 1 and Section 2 of their I-9 before Yale can issue their NetID and PIN.

Once your candidate has been newly hired into Workday and has completed their I-9,

  • Net ID, PIN, and email are sent to Hiring Manager and Lead Administrator on requisition.
  • For Contingent Workers Net ID and Pin are sent to Hiring Manager and Lead Administrator on requisition. You will need to request email Access through Yale ITS Help Desk.
  • If your candidate is a Rehire, please contact ITS Help Desk to re-active the Net ID and Email.

Please contact your business office for PO number.

Submit all requests to cancel to requisitions through the Employee Service Center. Please do not use the “Close Position/Requisition” Business Process in Workday to close requisitions.