Temporary Staffing

As a university hiring manager, we can support you in identifying the right person to fill your temporary staffing needs; such as filling in during a leave of absence, seasonal need, or special project.

It is important to note that the hiring manager is the individual who will receive all notifications, forms, questionnaires, throughout the temporary hiring process. Sometimes, business office managers, administrative supervisors or operations managers create a seat in their supervisory org in order to assume the role of “hiring manager” to navigate through the temporary hiring process. After hire, that individual may keep the temporary worker in their org or transfer to the actual hiring manager.

How to Hire a Temporary Worker

To start the process of hiring a temporary employee:

For more information about hiring employees for temporary work, view the Temporary Employee Hiring Process for C&T, M&P, and S&M.

C&T Internal Staffing Resources

Before approaching an external employment service or casual employee, learn more about Yale’s in-house services and requirements:

  • Interim Employment Pool (IEP): The IEP is the university’s primary hiring source for Clerical & Technical (C&T) temporary positions that would be roles in the Local 34 bargaining unit. Find out how the IEP can assist you with your staffing needs.
  • Yale Temporary Staffing Services (YTSS): YTSS is a team of highly professional Clerical & Technical staff who are deployed to a diverse range of departments across campus for temporary assignments.
  • New Haven Hiring Initiatives: Find out how Yale’s hiring initiatives with the City of New Haven bridges the connection between qualified, pre-screened New Haven Works participants and open positions at the university.

Authorization Numbers

For Clerical and Technical temporary positions that fall within the oversight of the Local 34 Bargaining Unit contract, authorization numbers are issued to a hiring department when the temporary need is unable to be fulfilled by the IEP, YTSS, or the New Haven Hiring Initiative. Hiring managers are required to obtain an authorization number when hiring a temporary staff outside of our priority sourcing channels.

If the temporary staff you hire is unable to complete the entire assignment in the requested timeframe, you will need to submit a new job requisition prior to replacing that temporary staff to re-check the availability of an internal temporary employee from the IEP, YTSS, and/or New Haven Hiring Initiatives.

Background Checks for External Temporary Employees

All temporary employees must successfully complete a background check screening prior to starting their assignment at Yale. Learn more on Background Checks.

Frequently Asked Questions

Please verify that:

  • Your Workday requisition has been approved
  • The requisition creator receives notification that the requisition has integrated into the Yale Talent Network
  • The requisition creator has finalized the Job Posting Info
  • The job requisition has been routed for Department Approval

Once department has approved the job requisition, the requisition will be QC’d by Talent Acquisition. Once approved, the requisition enters the C&T Talent Acquisition Partner queue for internal sourcing. If no internal candidates are available, an application link will be released to department. For M&P jobs, the application link and instructions are automatically released, no internal sourcing takes place.

Please verify that:

  • The candidate has received the application link to apply
  • The hiring manager completed the Data Collection Form (DCF) questionnaire

Once Data Collection Form has been completed by the hiring manager, the form will be processed by Talent Acquisition.

Update and approval for timekeeping is done in Workday by the hiring manager.

Once your candidate has been newly hired into Workday and has completed their I-9,

  • Net ID, PIN, and email are sent to Hiring Manager and Lead Administrator on requisition.
  • For Contingent Workers Net ID and Pin are sent to Hiring Manager and Lead Administrator on requisition. You will need to request email Access through Yale ITS Help Desk.
  • If your candidate is a Rehire, please contact ITS Help Desk to re-active the Net ID and Email.

Please contact your business office for PO number.

Submit all requests to cancel to requisitions through the Employee Service Center. Please do not use the “Close Position/Requisition” Business Process in Workday to close requisitions.