Submitting Your I-9 Form

Form I-9 Documentation Verification

Yale University partners with Equifax to complete the Form I-9 process using the Equifax I-9 Management system to securely collect and verify employment eligibility information.

Completion of both Section 1 & Section 2 of your Form I-9 is required before your employment start date. Upon hire, you will receive an email from Equifax (noreply@equifax.com) with instructions to begin the I-9 process — please monitor your inbox and take prompt action. New hires must complete Section 2 of the Form I-9 in person at 221 Whitney Avenue. Please schedule an appointment. Be sure to complete Section 1 of the I-9 prior to your scheduled appointment.

You must bring original, unexpired, and printed documents to your appointment. Digital versions or documents displayed on a phone will not be accepted. Please visit the USCIS website for more information and a list of acceptable documents.

Yale participates in E-Verify and will provide the federal government with your Form I-9 information to confirm your authorization to work in the United States. Learn more about E-Verify.

Form I-9 Remote Verification

The I-9 Center offers the option to complete the Form I-9 remotely for employees who are hired into fully remote positions and reside outside of Connecticut. In these cases, a remote I-9 packet will automatically be initiated via email from noreply@equifax.com, provided the employee’s home address is accurately listed as their work location in Workday.

In certain other situations, remote I-9 completion may also be permitted. To determine if you are eligible, please contact Employee Services at employee.services@yale.edu. Please note – postdoctoral candidates (PDA) and postgraduate candidates (PGA) are not eligible for remote verification unless approved by the Yale Office for Postdoctoral Affairs.

Hours and Contact Information

  • Monday - Friday, 8:30 a.m. to 5 p.m.
    • The I-9 is closed daily from 1 p.m.-2 p.m.
  • Email: employee.services@yale.edu
  • Phone: 203-432-5552
  • Fax: 203-432-5153

List of Acceptable Documents

All documents must be unexpired.

Employees may present one selection from List A or a combination of one selection from list B and one selection from list C.

List A
Document that establish both identity and employment authorization		 OR List B
Document that establish Identity		 AND List C
Documents that establish employment authorization
1. U.S. Passport or U.S. Passport Card   1. Driver’s license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address  

1. A Social Security Account Number card, unless the card includes one of the following restrictions:

  1. Not valid for employment
  2. Valid for work only with INS authorization
  3. Valid for work only with DHS authorization
2. Permanent Resident Card or Alien Registration Receipt Card (Form I-5551) 2. ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 2. Certification of Birth Abroad issued by the Department of State (Form FS-545)
3. Foreign passport that contains a temporary I-5551 stamp or temporary I-5551 printed notation on a machine-readable immigrant visa 3. School ID card with a photograph 3. Certification of Report of Birth issued by the Department of State (Form DS-1350)
4. Employment Authorization Document that contains a photograph (Form I-766) 4. Voter’s registration card 4. Original or certified copy of birth certificate issued by a State, country, municipal authority, or territory of the United States bearing an official seal

5. For the nonimmigrant alien authorized to work for a specific employer because of his or her status:

a. Foreign passport; and
b. Form I-94 or Form I-94A that has the following

1. The same name as the passport; and
2. An endorsement of the alien’s nonimmigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form

 5. U.S. Military card or draft record 5. Native American tribal document
6. Military dependent’s ID Card 6. U.S. Citizen ID Card (Form I-197)
7. U.S. Coast Guard Merchant Mariner Card 7. Identification Card for Use of Resident Citizen on the United States (Form I-179)
8. Native American tribal document 8. Employment authorization document issued by the Department of Homeland Security
6. Passport from the Federated States of Micronesia (FSM) of the republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association between the United States and the FSM or RMI 9. Driver’s License issued by a Canadian government authority
For persons under age 18 who are unable to present a document listed above:
10. School record or report card
11. Clinical, doctor, or hospital record
12. Day-care or nursery school record