A new Payroll Comparison Interactive Dashboard Report will be available on the Power BI Report Server starting on June 8, 2023, to support the review of payroll expenses. This dashboard report allows users to easily identify variances between periods and review trends in payroll over time....
Business Update
NetIDs to be locked for Yale graduates - No action required
May 31, 2023
Summary Yale’s Information Technology Services (ITS) will lock NetIDs for students who have graduated following a one-year grace period. A similar initiative successfully went live in March 2022 for faculty, staff, and sponsored identities. Graduates from the Schools of Management and Law are...
Fringe benefit credits for CT PFML Reduction cleanup - No action required
May 31, 2023
An error in the setup of CT PFML Reduction has been identified. This pay component was not included in the rule to assess fringe during the FY23 base fiscal year. Therefore, fringe was not credited (returned to the departments) based on this pay component from July to February of FY23. As of...
New SPFA sponsor-based service model - intake portal now available
May 31, 2023
Summary
As previously announced , effective May 31, 2023, SPFA is transitioning to a sponsor-based service model and an...
Action required: New spend category for publishing fees - Open Access Only (SC797)
May 31, 2023
Summary
For improved monitoring of open access publishing costs, a new spend category has been created called “Publishing Fees- Open Access only (SC797).” Currently, units may have been using the existing “Publishing Fees – (not Open Access) (SC269)” to capture both open access and non-open...
ISPADJ Journal Source – Updated internal controls effective May 2023
May 24, 2023
The Controller’s Office is implementing updated internal controls on the ISPADJ journal source to restrict certain charges on sponsored awards, effective this month.
As previously communicated on...
Mass closure of inactive purchase orders
May 24, 2023
To reduce the volume of obsolete commitments and obligations, Procurement will perform a mass closure of inactive purchase orders (POs) beginning Tuesday, May 30, 2023 . Criteria for the mass closure will be:
The purchase order invoice status is fully paid; and The purchase...Bee SAFE, Not Sorry: Hear it from the Experts Panel
May 24, 2023
Have you ever wondered whether to report suspicious cyber activity? Reporting security incidents is critical and it’s everyone’s responsibility. It helps protect Yale’s data and systems to enable the fulfillment of Yale’s mission.
Join Yale Information Security on...
Yale’s Learning & Development Initiative highlights
May 17, 2023
Dear Colleagues,
We are excited to share with you some of the advancements made in the Operations Learning Strategic Initiative (LSI). LSI aims to integrate staff learning and development into Yale’s...
SPFA Intake Portal and support model information sessions
May 17, 2023
Summary Effective May 31, 2023, SPFA will transition to a sponsor-based service model and an intake portal for university departments to request SPFA support. Information sessions will be held to review the benefits of the new service model and demonstrate the new SPFA Intake Portal’s functionality...
Safeguarding your device in case of loss or theft
May 17, 2023
You use your phone to access all kinds of data. From viewing your bank balance to reading Yale email to sharing information with family and friends. So much of our life lives on our phone. But is your data secure should it be lost or stolen?
The cost to replace it can be high. If the...
Account Holder Report and Financial Activity and Balances Report updates
May 10, 2023
Summary
The merchant field from Expense Reports will be available on the Account Holder Report (AHR) and Financial Activity and Balances (FAB) report starting on May 22.
Previously, the merchant’s name on the Expense Report (ER) displayed as “Expense Report” in the Payee field on the AHR...
Information Security Office lunch and learn - May 17, 2023
May 10, 2023
In April, the Information Security Office (ISO) launched its new campaign, Bee SAFE, Not Sorry about our shared responsibility to report suspicious cyber activity.
Do you know what constitutes a “security...
Reminder: Information sessions for Supplier Banking Setup and form changes
May 10, 2023
Summary
As previously announced , effective May 26, 2023, Supplier Setup Forms 3401 FR.01 Supplier Payment Setup: Wire Transfer and 3401 FR.02 Supplier Payment Setup will be...
Bee SAFE, Not Sorry - Report an Incident campaign
May 3, 2023
Last month, the Information Security Office launched its new campaign, Bee SAFE, Not Sorry, highlighting our shared responsibility to...
Information sessions for supplier banking setup and form changes
May 3, 2023
Summary Effective May 26, 2023, Supplier Setup Forms 3401 FR.01 Supplier Payment Setup: Wire Transfer and 3401 FR.02 Supplier Payment Setup will be updated to make setup or changes to supplier ACH and wire payment easier. Information sessions will be held to review the banking setup process and...
Fiscal 2023 year-end closing instructions
May 3, 2023
Links to the Year-end Closing Procedures and Year-end Closing Calendar for the fiscal year ending June 30, 2023 (...
Scheduled Outages to Network and Phones - various dates: May 15 - June 23
May 3, 2023
Summary On various dates, beginning on May 15 and running through June 23, Yale ITS will upgrade the campus network software, specifically impacting networks and phones for all buildings that have already transitioned to the...
Policy & Procedure updates - April 26, 2023
April 26, 2023
The following policy documents, which previously completed their full review and approval process, are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...
Global Accessibility Awareness Day 2023
April 26, 2023
Global Accessibility Awareness Day (GAAD) marks its twelfth anniversary on Thursday, May 18, 2023. To celebrate, Yale’s Digital Accessibility Team is hosting a presentation and trivia with prizes. We will discuss what’s new in WCAG 2.2, why the criteria are important, and how...
Misclassification of accounting transactions related to MEI
April 26, 2023
The Capital Asset Accounting team in the Controller’s Office has recently become aware of misclassifications in the accounting book codes relating to the registration and issuing of Moveable Equipment Inventory (MEI). Briefly stated, the problem involves the inaccurate accounting on seventy-seven...
Yale Hub to Replace Student Information System (SIS) in June 2023
April 26, 2023
Summary
The existing student platform, Yale Hub , will replace the student self-service portal, Student Information System (SIS), sis.yale.edu, in June. All self-service pages currently available in SIS are already accessible via the...
Update and possible actions required: Issue with AP invoice submissions
April 26, 2023
Summary A workaround is now available for the invoice issue reported on Wednesday, April 19 . There is no permanent solution at this time...
Bee SAFE, not sorry
April 19, 2023
Report suspicious cyberactivity right away to the Information Security Office. This action is critical to get ahead of malicious actors trying to gain unauthorized access to the important work we do every day in...
ServiceNow launches Field Service Management application
April 19, 2023
The ServiceNow Field Service Management (FSM) application has officially launched. FSM is a resource management system for dispatching technicians that track equipment assets and consumables. The application will be used by Distributed Support Providers, Telecom, Audio & Visual Support, and...
Electronic payment process and update
April 12, 2023
Departments that accept incoming electronic payments should contact Treasury Services for assistance and for the best available method. Non-sanctioned payment methods should be avoided and may result in the high fees charged to the university if payments are accepted.
Large payments should...Policy & Procedure updates - April 12, 2023
April 12, 2023
The following draft documents, which have completed the committee stages of their formal review, are now available for community review and comment and are posted on the Policies & Procedures Drafts page ....
Bee SAFE, not sorry awareness campaign launches in April 2023
April 12, 2023
Do you know how to recognize and report suspicious behavior? It’s better to be SAFE than sorry. Report it to the Information Security Office (ISO) right away.
The SAFE model helps simplify the reporting process:
S – See something suspicious...
Recruiting Strategic Initiative: STARS for Hiring Managers guide
April 12, 2023
The Recruiting Strategic Initiative (RSI) core team has been working to lay the groundwork for achieving the program’s North Star, “To make hiring faster and simpler, resulting in more successful recruitment of highly talented and diverse employees.” The hiring manager role is critical for...
Changes to Accounting Journal business process and controls
April 12, 2023
To strengthen internal controls, enhance compliance, and reduce the risk of error in financial transactions, some changes and enhancements have been made to the Accounting Journal business process in Workday.
The first change was effective in January 2023 and prevented certain journal...