C&T Generic Job Description Binding Assistant II GRADE B

  Representative Duties:

• Searches for bibliographic information in database, catalog and/or files to match supplied source material in hand.
• Checks call numbers for completeness and accuracy. Modifies call numbers for sequencing, volume, over sizing or other errors.
• Quality controls completed material for accuracy and completeness of orders.
• Processes periodicals and serial type materials for commercial binding using vendor supplied software for title and volume control.
• Packs these materials to be processed in boxes and/or totes for shipment to bindery. Maintains in-house files for materials sent to binder.
• Unpacks returned materials from the bindery, checks for completeness and accuracy of spine titles and call numbers.
• Affixes fund donor bookplates, date due slips, pockets, security beeper, ownership stamp, and bar codes. Status tracks materials to Sterling Memorial Access Services, departmental libraries or special collections.
• Generates call number labels, using automated labeling system. Cuts and applies call number label to book spine.
• Creates records using bibliographic information from Orbis, and instructions regarding treatment for tracking materials sent for conservation treatment.
• Measures material for boxes, inputs measurements into spreadsheet, which is sent to vendor.
• Makes deliveries including mail to other units and staff.
• Performs related duties as assigned.

Family: Library
Job Code: 959 Date: 3/08

The job duties listed above are representative and characteristic of the duties required and the level of the work performed in the job title. The duties will vary from incumbent to incumbent in the job title.

Yale University Clerical and Technical Job Description
Job:959 Binding Assistant II Grade B

Required Knowledge:

• General knowledge, high school level; detailed but narrow work-related knowledge.
• Limited acquaintance with University organizational policies and procedures

Required Skills:

• Copies data from standard or easily understandable formats.
• Uses a dictionary.
• Understands non-routine notes, written instructions, general policy statements.
• Writes short, informal notes, fills out simple forms.
• Routine use of major on-line library catalog or reference database.
• Regular use of more complex machines such as word processors or personal computers.

Office and Administrative Skills:

• Keyboards letters, memos, and other moderately complex material.
• Enters and retrieves data from semi-finished source documents on a personal computer, requiring both some interpretation of the source document and a basic understanding of software parameters.

Experience, Education and Formal Training:

• One year of related work experience and a high school level education, or an equivalent combination of experience and education.

Complexity and Organization:

• Job tasks composed of routine and non-routine steps/processes.
• Occasionally coordinates or organizes the work of others.

Interpersonal Relations:

• Ongoing involvement outside immediate work unit.
• Offers or obtains basic information or provides assistance on general matters.
• Understands and conveys messages and instructions and takes action accordingly.

Supervisory Guidelines:

• Work may or may not be reviewed.
• Incumbent may plan and schedule own work and/or the work of others based on the understanding of broadly defined objectives or priorities. Supervisor reviews work after completion.
• Instruction provided in all new situations, methods and procedures.

Independent Judgment:

• Established procedures/policies govern most work situations.
• Occasional exercise of independent judgment or initiative based on established policies and procedures.
• Problems solved by using established procedures.

Leadership Responsibility:

• Occasionally provides general orientation to routine procedures/policies.

Impact and Consequence of Error:

• Work affects outside immediate work unit, but rarely outside the University.
• Errors are occasionally difficult to recognize and correct.

Working Conditions:

• Occasional possibility of safety risks.
• Occasional conflicting demands, time pressure, deadlines or emergencies.
• Regular sustained concentration.
• Routine physical effort dexterity.

Example 1Binding Assistant II (959)
Salary: B

General Purpose:
Under the general supervision of the Manager, Preparations, performs a broad range of manual and machine tasks related to the physical processing and preparation of materials, including (but not limited to) books, periodicals, bound and rebound items, microforms, and non-book items, for shelving in the Sterling Memorial Library, Special Collections, and other Department and School Libraries.  May use the Voyager labeling functionality to identify, quality-control, print, and apply spine labels to these materials.  Using the LARS database, matches, prepares, and dispatches periodical and serial volumes to the commercial bindery.The Acquisitions Department is a highly automated environment in which each Staff Member is committed to teamwork and to continuous process improvement with a quality-orientation.

Essential Duties of the Position:
1. Searches for bibliographic information in database, catalog and/or files to match supplied source material in hand.

2. Checks call numbers for completeness and accuracy.  Modifies call numbers for sequencing,volume, over-sizing, or other errors.

3. Searches stacks or in-process inventory for existing title set-ups for volumes not found in thedatabase.

4. Quality controls completed materials for accuracy and completeness or orders.

5. Process periodicals and serial volumes by inputting volume information into the LARS automatedsystem database and forwarding the LARS-generated binding slips for submitting materials to the commercial binder.  Collate serial volumes.  Check with the Serials Support Team to resolve problems. When a title is not in the LARS automated system, searches the Library stacks for existing bound volume to use as a sample; when no previous bound volume exists, copies the appropriate record of the new title from ORBIS and enter it into the LARS database.

6. Packs these to-be-processed materials in totes/boxes for shipping to the commercial binder. Maintains in-house files for materials sent to the commercial binder.                        

7. Unpack totes and cartons of periodical and serial titles returned from the commercial binder. May assist with quality control of these materials, including verifying completeness and accuracy of spine titles.

8. Affixes fund donor bookplates, pockets, security beepers, ownership stamp, and bar codes.  Status track materials to Sterling Memorial Library Access Services, departmental libraries, or special collections.

9. Generates call number labels, using an automated labeling system. Cuts and trims call number labels and applies them to the spine of books and other library materials.

10. Creates records using bibliographic information from ORBIS, and instruction regarding treatment for tracking materials sent for conservation  treatment.

11. Measures material for boxes, input measurements into a spreadsheet which is sent to the vendor.

12. Make deliveries, including mail, to other units and staff.

13. Applies barcodes to materials and status-tracks materials to appropriate locations for in-process inventory control.

14. Revises materials that have been processed incorrectly or incompletely and passes them to the     Manager or Work leader for problem solving.

15. Passes labeling and other processing problems to the Manager or Work Leader.

16. Sorts incoming guides, selects priorities and materials for special treatment by location.

17. Delivers completed work to various units; retrieves materials for processing from Library units and /or staging locations.  Counts incoming units; creates inventory tags for monitoring inbound items.

18. Moves heavy book trucks and carts; assists with maintaining cart inventory procedures.

19. Assists in locating rush materials requested by patrons, expediting processing as needed, and delivering these materials promptly to Access Services.

20. Keeps personal and unit statistics.

21. Assists with other tasks in Preparations and Acquisitions as assigned.

Experience:
One year of related work experience and a high school level education; or an equivalent combination of experience and education.