IRES System Changes Regarding Designating ‘Responsible’ Person in Proposals and Awards
September 29, 2022
New IRES system default of “Responsible Personnel” promotes compliance with Conflict of Interest and other Requirements
You are receiving this email as a Principal Investigator on sponsored research in the IRES PT/PD System.
To ensure compliance with Conflict of Interest and other requirements mandated by federal and other research sponsors, effective October 1, 2022, the IRES System Configuration will automatically set the “Responsible flag” designation in Proposal Development (PD) and Proposal Tracking (PT) for all individuals who are identified in proposal budgets and awards as Senior/Key Personnel.
- For all new proposal records created on or after October 1, 2022
- anyone entered as Senior/Key Personnel in the IRES PD/PT budget will automatically default to being ‘responsible’.
- any other personnel role that is included on the Personnel Tab will still need to be manually ‘checked’ as “Responsible”, if the PI has determined that they are responsible for the design, conduct or reporting of the work on the project. This will also carry over to all Senior/Key Personnel in the Award(s) Tab.
- For all new awards created on or after October 1, 2022 (for proposals created prior to October 1, 2022)
- the “Responsible” flag designation will be applied to all Senior/Key Personnel in the Award(s) Tab.
In accordance with Yale’s Conflict of Interest (COI) Policy and regulatory requirements for federally funded research, all “Investigators” must submit, at least annually1, a disclosure of their external activities and financial interests. The term “Investigator” includes any individual, regardless of title or position, who is responsible for the design, conduct OR reporting of research (i.e., “Responsible Personnel”).
An individual need only be responsible for one such aspect of the research to meet the definition of “Investigator or “Responsible Personnel”.
Please note the terms “Investigator” and “Responsible Personnel” may include collaborators or consultants (even if they are not designated as Senior/Key Personnel in the proposal). Principal Investigators (PIs) are responsible for appropriately identifying individuals who meet either of these definitions for each proposal and award.
If you determine that any Non-Key Personnel listed on the Personnel Tab are “Responsible” for the design, conduct or reporting of research, inform your business office so they can check the “Responsible Personnel” Flag.
As a reminder, all “Responsible Personnel” (i.e., “Investigators”) must have non-expired disclosures (appropriate for the funding source) on file with Yale’s COI Office prior to proposal submission and prior to award setup.
If you have any questions regarding this email or Yale’s conflict of interest disclosure requirements, please contact the Conflict of Interest Office at email@example.com.
1Such disclosures must also be updated within 30 days of acquiring any new significant financial interests (as defined by Yale’s COI Policy and Disclosure Form).