Employee Referral Program
Do you know someone who would be an asset to our community? Now through the end of this calendar year, the University is offering a referral award to employees who help bring talented professionals to Yale. If an external candidate you refer is qualified and hired into a position that is identified as meeting the Employee Referral Program eligibility criteria, you will receive an employee referral award of $1,500, less applicable taxes. This referral award will be increased by $500, less applicable taxes, for external candidate referrals who are New Haven residents at the time of their application. Referral awards will be paid within 90 days of the candidate’s hire date.
Over 75 staff members have already received an Employee Referral Program award. One such staff member, Katie, an Operations Manager in Financial Planning & Analysis, shared that “… this program is a win-win. We are getting great new employees to fill the open positions at the university, and we are rewarding our current employees for assisting with the recruitment process. I encourage all employees that have professional networks to consider utilizing the Employee Referral Program.” Learn how you can receive up to $2,000 for referring top talent to Yale.
- Referral Process
- Employee Eligibility
- Referral Candidate Criteria
- Award Payment
- Eligible Positions
- The candidate must name the referring employee on their application during the initial application process, as shown below.
- A Human Resources Talent Acquisition/Staffing team member will validate the referral.
- After the candidate is hired into the position, the employee referral award will be processed through the payroll system.
Effective April 18, 2022: Faculty, post-doctoral associates, Cedarhurst employees, and benefit eligible managerial and professional (M&P) staff and clerical and technical (C&T) staff who are excluded from the bargaining unit are eligible to participate.
Effective June 1, 2022: Benefit eligible union represented clerical and technical (C&T), service and maintenance (S&M), police (YPBA), and security (YUSOA) are eligible to participate. This applies to offers extended and accepted on or after June 1, 2022. Retroactive awards for offers extended prior to June 1, 2022 will not be honored.
The following individuals are not eligible to participate:
- Members of the University Cabinet.
- Hiring managers, for their own hires.
- Temporary/casual employees, and student employees.
- Agency account employees
To receive payment, referring employees must:
- Be employed by Yale University at the time of the referral and at the time the referral payment is being processed.
- Confirm the referral candidate to qualify for payment.
- Be willing to provide a reference for the referral candidate.
Referral candidates include new applicants, as well as existing applicants in the STARS database and prior university employees who left in good standing. Referral candidate must be hired into a benefit level position.
Eligible employees will receive $1,500 for each successfully referred candidate hired into any benefit level staff position. This referral award will be increased by $500 for external candidate referrals who are New Haven residents at the time of their application. Additional details on the award include:
- There is no limit to the number of referral awards an employee can receive.
- Rewards will be paid via Yale’s payroll system within 90 days of the referral candidate’s start date.
- Referral awards are considered income and will be subject to all applicable taxes.
- Referral awards will be centrally funded.
- All benefit level staff positions (excludes agency account positions).
Frequently Asked Questions
There is no waiting period, you can begin making referrals immediately.
Effective April 18, 2022: Faculty, post-doctoral associates, Cedarhurst employees, and benefit eligible& managerial and professional (M&P)staff and clerical and technical (C&T) staff who are excluded from the bargaining unit are eligible to receive the bonus if their referral candidate is offered and accepts a position on or after April 18, 2022.
Effective June 1, 2022: In addition to the groups above, union represented clerical and technical (C&T), service and maintenance (S&M), police (YPBA), and security (YUSOA) are eligible to receive the bonus. This applies for offers extended and accepted on or after June 1, 2022. Retroactive awards for offers extended prior to June 1, 2022 will not be honored.
No. Neither party needs to reach out to the hiring manager or Staffing representative. Staffing will follow the process that has been defined and will reach out to both the candidate and the employee who made the referral if the candidate is hired for the position.
No. Due to privacy concerns, Human Resources cannot share employment status. However, you may contact the referral candidate directly.
To find current opportunities for external candidates, go to the Career page, select ‘Search Jobs at Yale,’ and select ‘External Applicants.’ Search open positions by req# or keyword.
Once you find the position, copy the page URL and share it via email or on your LinkedIn page. Candidates will be able to review and apply for the position.
When applying for the job, the referral candidate must select “Employee Referral” when asked, “Where did you hear about this position?” and must include the referring employee’s full name along with job title, department, and phone number in the freeform textbox requesting the referral’s information. Please note that the response cannot be edited after the application is submitted.