Binding Assistant I Grade A

    Clerical and Technical generic job description

    Family: Library
    Job Code: 958

    Representative duties:

    • Selects and pastes labels, pockets and plates into library materials
    • Performs simple binding and repairs. Performs binding preparation of library material. Checks material for accuracy and completeness of the order. May request binding supplies
    • Keyboards call numbers, labels, orders, cards, forms, and general correspondence
    • Searches for misplaced books. Collates volumes
    • Answers general questions from patrons and library staff
    • Maintains files and listings
    • Photocopies material
    • Retrieves and delivers library material
    • May assist at circulation desk or file catalog cards
    • Performs clerical functions incidental to library activities

    The job duties listed above are representative and characteristic of the duties required and the level of the work performed in the job title. The duties will vary from incumbent to incumbent in the job title.

    Required knowledge:

    • General knowledge, high school level; detailed but narrow work-related knowledge
    • Limited acquaintance with University organizational policies and procedures

    Required skills:

    • Copies data from standard or easily understandable formats
    • Uses a dictionary
    • Files already labeled material using a straightforward alphabetical, numerical or chronological system
    • Understands non-routine notes, written instructions, and general policy statements
    • Writes short informal notes, fills out simple forms
    • Occasional use of machines that require little training to operate

    Office and administrative skills:

    • Keyboards forms, labels, and other simple material
    • Enters and retrieves data from semi-finished source documents on personal computer, requiring both some interpretation of the source document and a basic understanding of software parameters
    • Screens and refers callers to visitors to the appropriate individual

    Experience, education, and formal training:

    • One year of related work experience and a high school level education; or an equivalent combination of experience and education

    Complexity and organization:

    • Job tasks composed of routine steps/processes

    Interpersonal relations:

    • Ongoing involvement outside immediate unit
    • Offers or obtains basic information or provides assistance on general matters
    • Understands and conveys simple messages and instructions verbally

    Supervisory guidelines:

    • Work may or may not be reviewed
    • Incumbent plans and schedules own work and/or work of others based on the understanding of broadly defined objectives and priorities, supervisor reviews work after completion
    • Instruction provided in all new situations, methods, and procedures

    Independent judgment:

    • Established procedures/policies govern most work situations
    • Occasional exercise of independent judgment or initiative
    • Problems solved by using established procedures

    Leadership responsibility

    • Occasionally provides general orientation to routine procedures/policies
    • Sometimes distributes and monitors work

    Impact and consequence of error

    • Work affects outside immediate work unit, but rarely outside the University
    • Errors are not difficult to recognize and correct and only affect own work

    Working conditions

    • Occasional possibility of safety risks
    • Stable and predictable
    • Regular sustained concentration
    • Some physical effort or dexterity
     

    Example 1

    General purpose:

    Under supervision, perform binding preparation for library materials for Sterling Memorial Library, Special Collections and other University Departments and using the Notis labeling system, prepare these and other materials for shelving.

    Essential duties:

    • Sort incoming materials according to binding methods
    • Status track pamphlets to Collection Care Program
    • Collate serial volumes. May have to check with Serial staff in case of problems
    • Process serial and monographic volumes by inputting information into the LARS automated system database, instructing commercial binder in proper setup of spine titles for submitted materials
    • Pack processed materials in boxes for shipping to binder. Maintain in-house files for materials sent to binder
    • Search stacks for existing title set-ups for vols. not found in database
    • Unpack returned books from binder, check for completeness and accuracy of spine titles
    • Prepare returned books for shelving, by stamping section using YUL identification stamp
    • Apply fund donor bookplates
    • Apply date due slips
    • Produce call number labels, using Notis automated labeling system, cut and apply to spine
    • Apply barcodes to books and status track to SML Circulation, departmental libraries, or special collections
    • Revise books, include revision numbers and keep statistics
    • Perform additional related duties as assigned

    Experience and training:

    • One year of related work experience and a high school level education or an equivalent of experience and education

    Skills and abilities:

    • Accurate keyboarding
    • Reference must indicate excellent attendance and punctuality, the ability to work accurately and with attention to detail
    • Ability to push book trucks and lift heavy materials