Catalog Assistant I Grade A

    Clerical and Technical generic job description

    Family: Library
    Job Code: 962

    Representative duties:

    • Arranges, files, sorts, withdraws and stamps catalog cards, slides and other library materials
    • Keyboards, corrects and updates catalog cards, catalog records, forms, orders, and general correspondence
    • Maintains files and listings
    • Photocopies material
    • Retrieves and delivers library material
    • Using supplied source document may enter information into automated systems
    • Sorts and distributes mail and other library material
    • Performs other clerical functions incidental to library activities

    The job duties listed above are representative and characteristic of the duties required and the level of the work performed in the job title. The duties will vary from incumbent to incumbent in the job title.

    Required knowledge:

    • General knowledge, high school level; detailed but narrow work-related knowledge

    Required skills:

    • Copies data from standard or easily understandable formats
    • Routine use of a major library catalogue or reference database
    • Files already labeled material using a straightforward alphabetical, numerical or chronological system
    • Understands non-routine notes, written instructions, and general policy statements
    • Writes short informal notes, fills out simple forms
    • Regular, skilled use of more complex machines including word processors or personal computers

    Office and administrative skills:

    • Keyboards materials that regularly include medical or legal terminology or foreign languages. Enters and retrieves data from given sources on a personal computer

    Experience, education and formal training:

    • One year of related work experience and a high school level education, or an equivalent combination of experience and education

    Complexity and organization:

    • Limited variety of job tasks requiring coordinating steps/procedures

    Interpersonal relations:

    • Little or no involvement outside immediate work unit
    • Offers basic information or provides assistance on general matters
    • Understands and conveys more complex messages and instructions, and takes action accordingly

    Supervisory guidelines:

    • Work is subject to general review on an occasional basis
    • Supervisor and incumbent plan, assign, and schedule work jointly
    • Instruction provided in all new situations, methods, and procedures

    Independent judgment:

    • Established procedures/policies govern most work situations
    • Occasional exercise of independent judgment or initiative
    • Problems solved by using established procedures

    Leadership responsibility:

    • Occasionally provides general orientation to routine procedures/policies

    Impact and consequence of error:

    • Work affects only immediate work unit
    • Errors are not difficult to recognize and correct and can cause harm or financial loss to individuals, departments, and the University, or to other individuals and groups

    Working conditions:

    • Slight possibility of safety risks
    • Occasional conflicting demands, time pressures, deadlines, or emergencies
    • Some sustained concentration
    • Some physical effort or dexterity

    Example 1

    General purpose:

    This position is focused on preparing materials for transfer to off campus locations. Under the supervision of the Catalog Assistant III, perform stack searching, book retrieval, shelving, and shifting of books. Update ORBIS locations using a macro and barcode books.

    Essential duties:

    • Using supplied information: collect, sort, shelve, and shift library materials
    • Search for misplaced books
    • Using supplied information and a macro: update ORBIS with location change and barcodes

    Experience and training:

    • Little or no work experience and a high school level education, or an equivalent combination of experience and education.

    Skills and abilities:

    • Minimal keyboarding skills
    • Ability to stand for extended periods of times, climb stairs, push heavy book trucks, lift up to 25 lbs., and work in an environment with dust/and or mildew present
    • References must indicate excellent attendance and punctuality, the ability to work in a fast paced environment with strong attention to accuracy and detail