Grade E Information Museum Assistant III

Grade D

Grade E

Provide high level administrative and technical support to curators and other museum staff, including exhibition-related research, coordinating events, cataloging objects, maintaining databases, conducting research, and similar duties.

Ensure the safety, security, and integrity of collections.  Assist in the maintenance of the facilities, collaborating and communicating with technicians, maintenance staff, and contractors.

Serve as the primary point of contact for visitors, students, faculty, scholars, and the public regarding assigned collections, exhibits, and displays.  Provide information to visitors from collection files and databases.  Arrange for viewing and access to collections as requested.

Provide written and oral responses to inquiries regarding assigned collections.  Research information from both electronic and paper sources.  Based on knowledge and experience, direct inquiries to other organizations, museums, or libraries as needed.

Assist with various aspects of exhibit preparation, including research, writing, and editing for catalogues, checklists, and labels.

Assist with acquisitions and procurement by preparing orders, maintaining files, tracking expenses, and invoices, etc.  Conduct pre-order bibliographic searches, often without complete or accurate information.

Prepare and monitor budgets, grants, and financial matters related to assigned collection or program.

Train regular, student, and casual workers in their duties.  May act as lead person in the absence of the supervisor.

Assist with art handling, tracking for exhibits, conservation activities, and object loans.

Includes duties described in Grade D, but also involves:

Lead responsibilities, such as:
Administrative leadership of a unit or function, including overseeing and coordinating projects or work processes, and distributing and monitoring the work of at least 2 regular FTEs as a lead worker.

Coordinate and oversee long-term projects, including developing and documenting procedures and ensuring that procedures are followed.

Responsibilities require high skills, unusual skills, or a combination of multiple skills not typically required by others in the same job title.  For example:

Act as an expert resource and credentialed art historian, using specialized skills to independently answer in-depth complex questions related to the collection, responding to questions from patrons seeking assistance with authentication of art objects, ownership history of objects, etc.

Responsibility for multiple subject areas/collections within a museum requiring varied expertise.