Grade E Information Registrar II

Grade D

Grade E

Serve as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. Coordinate and collaborate with Registrar’s Office and other departments.

Process applications for admissions. Ensure compliance with policies and procedures. Assist students with the completion of forms. Review and verify forms for completion and accuracy.

Establish and maintain student files, ensuring that all personal, financial, and academic records are kept current and accurate. Monitor student records to ensure compliance with academic regulations and program requirements for graduation, honors, and other designations.

Maintain logs, records, and databases. Compile statistical data and information. Summarize and analyze data in reports.

Update, edit, and draft language for program publications. Coordinate production and distribution of publications. Update and edit course listings, assign numbers to courses.

Coordinate teaching schedules for academic classes. Schedule classroom assignments. Schedule registration and pre-registration for classes, exams, etc., ensuring that the department’s policies and protocols are maintained.

Coordinate administrative aspects of academic activities such as senior essays, dissertations, etc.

Recruit, screen, and schedule student and casual workers (such as graders).

Perform administrative duties incidental to office activities such as distributing department keys, assigning mailboxes and telephone numbers, collect and distribute grade sheets, etc.

Train, instruct, and provide guidance for regular, student or casual workers and others regarding procedures. May act as lead person in the absence of the supervisor.

Includes duties described in Grade D, but also involves:

Lead responsibilities, such as:
Administrative leadership of a unit or function, including overseeing, and coordinating projects or work processes, and distributing and monitoring the work of at least 2 regular FTEs as a lead worker.

Coordinate and oversee long-term projects, including developing and documenting procedures and ensuring that procedures are followed.

Responsibilities require high skills, unusual skills, or a combination of multiple skills not typically required by others in the same job title. For example:

Perform database design and programming duties requiring extensive knowledge of SQL and Microsoft Access.

Provide substantial interpretation of complex academic regulations. Serve as expert resource, providing substantive guidance to faculty and students regarding those rules and regulations. Write or significantly edit department policies or course description materials (e.g., Blue Book revisions). Perform duties with unusually limited supervision.