Two Workday reports modified

    February 12, 2020

    Based on community feedback two Workday reports were recently modified:

    • The Find Journals by Cost Center – Yale
    • Find Journal Lines by Cost Center – Yale reports

    These reports are now limited to only Accounting Journals and no longer include Operational Journals.

    For clarification, Workday Financial Management creates two distinct types of Journals to process accounting.

    1. Accounting Journals are created manually or via spreadsheet template based on user or external system inputs. Manual Journals and Internal Service Provider Journals are examples of accounting journals. Other than the Workday delivered “Manual Journal” source, accounting journal sources are created and configured by Yale.
    2. Operational Journals are created automatically based on Workday’s native accounting flow and associated posting rules. These are pre-set by Workday. Documents such as Accounting Adjustments, Ad Hoc Bank Transactions, Allocations, Customer and Supplier Invoices, Expense Reports, Payroll Accounting Adjustments, etc. are operational journals.

    Previously, the reports included both accounting journals and operational journals.

    Additional updates were made to improve the organization and format of the report:

    • Consistency in the report prompts and column headings across the two reports
    • The order of report results has been improved
    • COA segments in the ‘lines’ version of the report are now in individual columns.

    In addition to these changes, the Find Posted Journals – Yale and Find Posted Journal Lines – Yale reports will be retired. The Find Journals – Yale and Find Journal Lines – Yale reports default to the journal status of Posted, which can be modified to show journals with other statuses.

    As a reminder, Cost Center Finance and Accounting Specialists are expected to use only two Accounting Journal sources during accounting journal creation. The Manual Journal source is used for departmental corrections with the exception of service provider expenses. The ISP Adjustments journal source is used for changes to “Internal Expense” charges that were not the result of a service provider error. Departments may not use the original service provider’s journal source.

    More information on journal sources can be found in the Accounting Manual.

    For more information, please contact askfinance@yale.edu with a reference to reporting.