New  - Update to Workday Requisitions with Grant and Contract federal terms 

April 14, 2021

When creating a Workday requisition and designating specific federal grants and contracts as the Chart of Account (COA) source of funds, you may be required to take action. Federal Uniform Guidance requires that the supplier is notified when additional federal terms apply to the purchase order.

Effective Thursday, April 15, 2021, when a COA is designated to a federal grant, and the additional terms apply, an “Error Message” (see below) will display during the requisition checkout process.

Please do not be alarmed by the “Error Message” as it is a way to explain that the federal terms are applicable to the purchase. This “Error Message” will contain instructions to copy and paste the exact statement, “This Purchase Order is subject to federal terms,” into the “Memo to Suppliers” field.

Error

Checkout

Taking this action during the requisition checkout process will ensure the supplier receives this important information on the Purchase Order. Also, this exact phrase “This Purchase Order is subject to federal terms” can be included with other instructions communicated to the supplier via the “Memo to Suppliers” field.

For assistance, please contact the Finance Support Center at sharedservices@yale.edu or 203-432-5394.