Elimination of SPFA Financial Status Report (FSR) notifications
January 26, 2022
Effective immediately, Sponsored Projects Financial Administration will no longer send monthly FSR reminders/escalation emails to departments regarding financial packets that are due. Departments should continue to utilize the Sponsored Report Tracking (Award Tasks) – Yale report by Institutional Due Date, to determine awards with a financial report due and the due date for submission to SPFA. All signed draft FSR and other required documentation, if applicable, must be submitted to SPFA on/before the Institutional Due Date.
In accordance with Policy 1301: Sponsored Projects Financial Reporting and Closeout and 1101 FR.01 Financial Review Checklist Department Business Office (DBO) or Business Support Unit are expected to run the Sponsored Report Tracking (Award Tasks) Yale report at least monthly if not more frequently, in order to identify awards that are ending, and/or have a financial report coming due. This report indicates the sponsor’s financial report due date, as well as the date the draft financial report is due to SPFA (Institutional Due Date or IDD).
Below are definitions and uses of the below Workday Statuses for Financial Reporting tasks:
|
Status |
Definition/Use |
|
Pending |
Report outstanding, no financial packet received from DBO |
|
Complete |
Report filed on or before due date, financial packet received from DBO |
|
Complete - No FSR Received |
Report filed on or before due date, financial packet NOT received from DBO |
|
Complete -With Adjustments |
Report filed on or before due date, financial packet received from DBO but included expenses not posted to G/L |
|
FSR Initial Received Department |
Financial packet received by SPFA |
|
Not Submitted |
Financial report not submitted, rare. IE, billing and no expenses to bill |
|
Overdue |
Financial report late to sponsor. IE, sponsor system issue, late award set up |