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Planning for year-end close: Key dates
April 13, 2022
As in past years, the Controller’s Office plans to release the year-end closing instructions and calendar during the first full week of May (on or about May 4, 2022). The instructions and calendar will be posted in the online accounting manual, with an accompanying announcement in the Business Update newsletter.
To support business offices in planning for year-end, please note the following key dates for the fiscal 2022 year-end close:
| Key Dates | Activities and Deadlines |
|---|---|
| Friday, July 1, 2022 | FY2022 Payment Adjustments for June period due in Payroll. |
| Friday, July 8, 2022 |
Last day for approved supplier invoices and expense reports to post to the June period. * Journal entry cutoff for USPs, source system owners and charges to departments other than your own, including any charging outside of your Planning Unit. |
| Thursday, July 14, 2022 |
** APPLIES TO UNITS CLOSING ON JULY 15, 2022. For manual accrual and deferral journal entries, an email including your journal entry number(s) must be sent to General Accounting at controller.genacct@yale.edu, by no later than 5:00 p.m. on July 14, 2022. The cost center manager(s) must approve the manual accrual and deferral journal entry no later than 5:00 p.m. on July 14, 2022. |
| Friday, July 15, 2022 |
* Last day to complete and approve PAAs to post to the June period. * Journal entry cutoff for non-self-support units and YSM departments. |
| Thursday, July 21, 2022 |
** APPLIES TO UNITS CLOSING ON July 22, 2022. For manual accrual and deferral journal entries, an email including your journal entry number(s) must be sent to General Accounting at controller.genacct@yale.edu, by no later than 5:00 p.m. on July 21, 2022. The cost center manager(s) must approve the manual accrual and deferral journal entry no later than 5:00 p.m. on July 21, 2022. |
| Friday, July 22, 2022 | Journal entry cutoff for self-support schools including YSM Central, Division of Faculty Salaries and the Provost Administration. |
| Friday, August 5, 2022 |
Budget Office close. Finalize GA support to units. |
Consistent with prior years, the Controller’s Office will host kick-off meetings in May for the FY22 year-end close. The invitation will be sent to lead administrators who are encouraged to forward to other participants, as appropriate. It is expected that the kick-off meetings will take place virtually, via Zoom.
If you have any questions, please contact General Accounting at controller.genacct@yale.edu.
* Please note that the cutoff for approval is 3:00 p.m. which is earlier than the 5:00 p.m. timing during the regular monthly closes.
** New deadline this year for manual accrual and deferral entries to provide sufficient time for review by Controller’s Office. Cost center managers do not need to add additional approvers. The journal entry will automatically route if you follow the COA guidelines noted in the instructions (use of a specific project and ledger accounts are required).