New Workday report: Subaward Prepaid Advances – Yale

August 24, 2022

A new report was recently released in Workday called “Subaward Prepaid Advances – Yale.” This report was created to assist in the management of prepaid advances on subawards.

Subaward Prepaid Advances – Yale report shows actuals related to ledger account 17008: Prepaid Expenses and Spend Category Prepaid Expenses (SC658). The detail shown organizes information to better aid in reconciling prepaid advance balances, with links to the originating transaction. The leading result columns of the report (i.e., Award Lead Principal Investigator, Assignee, Award and Grant) help to sort the information into meaningful results.

This report can be run at the Cost Center and/or Award/Grant level. Note: if prepaid advance journals were processed without the grant worktag the report will not include those journals if the report is run at the Award/Grant level. The report does not include converted prepaid balances from Oracle. If an adjustment was processed in Workday against these balances the report will only reflect the Workday adjustment. 

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