FY23 year-end and FY24 first quarter close

September 27, 2023

The general ledger for FY23 officially closed last week, and the first quarter FY24 closes the week of October 4, 2023, with the September month-end. When running FY24 financial reports, your July beginning balances reflect the final year-end close balances.

The year-end GA Sweep ran with the final year-end close last week.

  • The GA Sweep is visible in transaction reports on ledger account 92025 (GA Sweep Activity – CENTRAL USE ONLY).
  • Additional details about the GA Sweep are available online.
  • As discussed on page 2 of the online guidance, the GA Sweep cannot drop the Assignee worktag that defaults into all transactions with Grant. If your unit has year-end cost share account balances in GA funds that are missing the Assignee worktag, please review the online guidance for assistance in recognizing and addressing these remaining balances.

Other information and reminders about monthly close and reporting:

  • The FY24 monthly close calendar is available. A link is included in Business Update each week and is accessible via the online Accounting Manual.
  • To guide you through the monthly close process, please use the Monthly Financial Review Checklist. Additional monthly close resources are available in the online Accounting Manual (select the finance topic “Month-end Financial Close” and apply the filter). 
  • As a reminder, pursuant to Procedure 1101.04, units are responsible for ensuring that balance sheet ledger accounts for which they are accountable are reconciled monthly and promptly.

Questions about the GA Sweep or accounting matters can be directed to General Accounting at controller.genacct@yale.edu. For all other system close questions, please contact the Financial Support Center (FSC) at 203 432-5394 or askfinance@yale.edu.