Accounts Payable supplier compliance updates

Due to the high volume of activity in Accounts Payable due to commencement and year-end activity, it is customary for us to see a notable increase in our transaction volumes and re-work. The rise in volume can affect our ability to meet our standard five-day business turnaround time during this period. To reduce work and improve your experience, we ask that you ensure all transactions are submitted with complete and relevant information.

Key points to focus on when submitting new suppliers or requesting supplier updates:

• Provide W9’s and W8’s when required.
• Make sure ACH and Wire forms are completely filled out. The embedded checklist can be used to make sure everything needed is filled out.
• Ensure documents such as W8’s, W9’s, ACH or Wire form are signed and dated.
• Ensure the names on the banking documents for ACH’s and Wires align with the names provided on the W9’s, W8’s, and supplier name in Workday.
• Include supplier contact forms for businesses.

Thank you in advance for your cooperation in this matter. For questions or assistance, please contact the Finance Support Center (FSC) at askfinance@yale.edu or 203-432-5394.

Accounts Payable