University Policies, Procedures, Forms, and Guides

Discover all University-wide policies, procedures, forms, and guides below.  Sort by number, name, or revision date.

Procedures

Numbersort descending Extension Procedures Revision Date
1000 PR.01 Creating and Revising University Policies, Procedures, and Forms January 27, 2020
1001 PR.01 Compensation Above Salary January 25, 2016
1101 PR.01 Controls and Business Process Questionnaire June 21, 2020
1101 PR.02 Financial Transaction Review and Budget Monitoring July 6, 2021
1101 PR.04 Balance Sheet Ledger Account Reconciliation & Certification May 31, 2024
1101 PR.03 Journal Entries November 16, 2017
1101 PR.06 Approval Authority January 20, 2022
1103 PR.01 University Budgeting: Year-End General Appropriations ("GA") Surplus or Deficit Requests and Approvals April 26, 2024
1103 PR.02 University Budgeting: Out-of-Budget Requests and Approvals June 28, 2023
1104 PR.01 Electronic Signatures December 4, 2020
1110 PR.01 Personal Use of a University Vehicle January 15, 2021
1200 PR.01 Identification and Approval of Private Business Use Activities April 17, 2018
1200 PR.02 Procedure for Ensuring Post-Issuance Tax-Exempt Bond Compliance July 29, 2019
1300 PR.01 Requesting, Modifying, and Closing Chart of Accounts Segments February 2, 2018
1301 PR.06 Sponsored Projects Financial Reporting and Closeout June 29, 2022
1301 PR.04 Applying Facilities and Administrative Rate to Genomic Array Purchases June 2, 2017
1301 PR.05 Residual Balance Fund Transfers May 15, 2023
1304 PR.01 Award Set-Up Process for Sponsored Accounts June 23, 2020
1304 PR.02 Distinguishing Between Gifts and Sponsored Awards August 16, 2023
1305 PR.02 Cost Transfers Involving Sponsored Projects January 24, 2024
1305 PR.04 Unallowable Costs April 22, 2022
1306 PR.01 Cost Sharing October 26, 2021
1307 PR.02 Managing Subrecipient Activity Associated with Sponsored Programs March 15, 2024
1307 PR.03 Monitoring Subrecipient Activity Associated with Sponsored Programs March 12, 2024
1307 PR.01 Establishing Subrecipients Associated with Sponsored Programs March 12, 2024
1315 PR.03 Salaries Above a Sponsor Imposed Rate Cap and Other Program Salary Limitations June 26, 2017
1315 PR.04 Effort Reporting October 27, 2022
1410 PR.03 University Service Providers: Accounting and Billing June 27, 2023
1410 PR.04 Lockshop Key Distribution June 20, 2017
1410 PR.01 University Service Providers: Registration and Annual Renewal February 28, 2023
1410 PR.02 University Service Providers: Rate Calculations June 8, 2020
1415 PR.01 Allocating the Cost of University Services February 6, 2012
1430 PR.01 Shipping Policy Exception Requests May 15, 2019
1601 PR.08 Sponsored Identity Access May 16, 2018
1601 PR.02 NetIDs and Identity Management December 14, 2020
1601 PR.03 Access Control for Protected Health Information (PHI) December 14, 2020
1601 PR.04 VPN Eligibility & Access Procedure July 2, 2017
1601 PR.07 Identity Data Access Requests June 21, 2024
1604 PR.01 Data Classification Procedure December 8, 2023
1605 PR.01 Web Accessibility Procedure March 26, 2021
1607 PR.01 Endorsed Encryption Implementation Procedure December 2, 2019
1609 PR.01 Disposal of Media Containing Confidential or Protected Health Information December 14, 2020
1610 PR.04 Multifactor Authentication December 2, 2019
1610 PR.05 Device Security Standards December 14, 2020
1610 PR.01 Systems and Network Security December 14, 2020
1610 PR.02 Disposal of Obsolete Computers and Peripherals December 14, 2020
1610 PR.03 Network Configuration Security December 2, 2019
1615 PR.01 Information Technology Infrastructure and Application Change Management April 17, 2015
1615 PR.02 Change Notification Standards for Non-ITS-managed Configuration Items April 17, 2015
1800 PR.01 Leasing Commercial Space April 30, 2024
1800 PR.02 Leasing Residential Space April 30, 2024
1800 PR.03 Tenant Services Agreements April 30, 2024
1901 PR.01 Mass Email Communications: Responsibilities and Guidelines July 17, 2024
2100 PR.02 External Sales Approval Process April 26, 2023
2100 PR.01 Executing Revenue Agreements April 26, 2023
2200 PR.01 Gift Receipt and Processing December 14, 2021
2200 PR.02 Gift Stewardship December 14, 2021
2203 PR.01 Establishing and Liquidating a University Fund Functioning as Endowment ("UFFE") January 20, 2023
2801 PR.02 Patient Account Collections in Clinical Practices January 25, 2023
2801 PR.01 Recording and Depositing Cash Receipts April 13, 2020
2810 PR.01 Sales Tax Collection January 13, 2022
2815 PR.01 Administering a Specialized Petty Cash Fund February 23, 2023
2820 PR.01 Payment (Credit & Debit) Card December 14, 2020
3201 PR.02 Pricing Documentation Process November 30, 2022
3201 PR.01 Purchase Order Process July 19, 2023
3210 PR.03 Process for Purchase Contracts for Software, Web Development Services, Electronic Applications, and Data Use Agreements November 1, 2022
3210 PR.04 Statements of Work November 1, 2022
3210 PR.05 Goods Contracts Process November 1, 2022
3210 PR.02 Employee vs. Independent Contractor June 13, 2023
3210 PR.01 Services Contracts Process November 1, 2022
3215 PR.02 Yale Expense Management (PCard and Out-of-Pocket Expenses) January 9, 2020
3215 PR.03 Yale Spend Authorization (Cash Advance) February 18, 2022
3215 PR.01 Yale Purchasing Card Procedure April 19, 2024
3301 PR.01 Travel Arrangements for University Business March 29, 2023
3301 PR.02 Obtaining Cash for Yale Activities Abroad December 10, 2014
3301 PR.03 Air Travel on University Business March 29, 2023
3401 PR.04 Submitting Invoices for Payment December 9, 2020
3401 PR.02 Supplier Invoice Request December 9, 2020
3401 PR.01 Supplier Setup and Change April 19, 2021
3401 PR.03 Disbursing Funds for Prizes, Awards, Stipends, and Fellowships April 19, 2021
3401 PR.08 Recurring Payments September 21, 2020
3401 PR.07 Requesting Accounts Payable Check Voids September 21, 2020
3410 PR.01 Obtaining Exemption or Reduced Rate of Withholding for CT A&E Tax February 7, 2023
3417 PR.01 Human Research Study Participant Remuneration Process March 19, 2024
3501 PR.01 Payroll Costing June 28, 2024
3501 PR.03 Payroll Obligations July 22, 2022
3501 PR.04 Overpayments and Underpayments October 31, 2019
3502 PR.01 Timekeeping Procedure April 8, 2024
3503 PR.25 Workday Setup for Payments to Professional School Students for Non-Hourly Work July 23, 2021
3503 PR.01 Hiring New Staff Employees March 7, 2022
3503 PR.03 Staff Layoffs June 4, 2021
3503 PR.04 Staff Resignations June 4, 2021
3503 PR.02 Promotions & Transfers January 31, 2023
3505 PR.01 Out-of-State Work Locations Procedure August 3, 2018
3510 PR.01 Faculty & Staff Relocation Expense Payments & Reimbursements January 25, 2019
3600 PR.01 Student Employment Procedures September 6, 2023
4203 PR.01 Accounting for ITS Capital Projects June 28, 2017
4209 PR.02 Capitalization of Moveable Equipment Accessories and Composite Assets March 27, 2024
4209 PR.03 Transfer, Sale, Disposal, or Release of Moveable Equipment March 27, 2024
4209 PR.01 Acquisition and Maintenance of Moveable Equipment March 27, 2024
4301 PR.01 Procedures for Principal Investigators for Establishing Working Alone Protocols for Their Laboratories December 20, 2022
5000 PR.01 Pre-Employment Screening Procedures March 27, 2024
5001 PR.01 Hybrid Work Expectations and Implementation August 31, 2022
5002 PR.01 Remote Work Expectations and Implementation August 31, 2022
7000 PR.01 International Research, Programs, and Activities: Consultation, Review, and Approval January 21, 2020
9000 PR.01 General Procedures Supporting the Yale University Policy Against Discrimination and Harassment August 1, 2021