Business Update News from 12/2019

Take action: PCard fraud alerts

December 11, 2019

Yale strongly encourages PCard holders to enroll in J.P Morgan’s fraud alert program. Signing up for the program is a simple way to strengthen protections against cyber thieves and fraud. Cardholder alerts notify individuals of suspicious activity on their account and allow them to quickly reply...

Recess & retirement schedule - Power BI Report Server and Data Warehouse

December 11, 2019

The Power BI Report Server and legacy Data Warehouse (BRIO) will be available in unattended status during the winter recess from Saturday, December 21, through Wednesday, January 1. Unattended status means that while the systems will be available, if there are errors during the overnight load...

Accounting manual – Grant accounting guidance updated

December 4, 2019

The “Accounting for Grants” section of the online Accounting Manual was recently updated and published by the Controller’s Office. The document now includes accounting information for prepayments to subrecipients, revenue recognition and deferred revenue, program income, and accounting at...

Delay in supplier invoice check requests

December 4, 2019

Due to an increase in volume, Accounts Payable (AP) is delayed by two days in issuing checks for Supplier Invoice Requests. AP expects to be back to its normal processing turnaround time of five business days, by Friday, December 6, 2019. Individuals can continue to check the status of any...

Yale Mail Service during holiday recess

December 4, 2019

Please distribute this information to anyone in your area of responsibility who manages departmental mail.

Yale Mail Service will close at 5:00 p.m. on Monday, December 23, 2019, and reopen on Thursday, January 2, 2020. To ensure departments that wish to continue having their mail picked up...

Reminder - Annual tax notification for Type III supporting organizations of Yale University

December 4, 2019

In accordance with U.S. Treasury Regulations, certain charitable organizations established to support Yale and operated in connection with the university (referred to as “Type III supporting organizations”) are required to provide the following information to the university annually:


Accounting manual – Information added on advances and spend authorizations

December 4, 2019

A new document has been added to the online Accounting Manual. This document shares information about the accounting for advances (ledger account 11015), including specifics on the accounting for spend authorizations and personal charges on university PCards.

The Accounting Manual...

Award budget setup form rollout

December 4, 2019

After a successful three-month pilot, the Office of Sponsored Projects (OSP) is moving forward with a university-wide rollout of the Award Budget Setup (ABS) form. As a reminder, the ABS form contains information that is needed for award setup and combines it into one form vs. multiple forms (i....

Capital Projects – Correction being made for out-of-balance projects

December 4, 2019

Currently, many capital projects are showing as out of balance (funding does not match spending). On December 5, 2019 the Capital Assets Accounting team will be implementing a temporary fix in Workday’s Multiple Funding Sources process. This temporary fix will put projects back in balance while...

Avoid interruption: Windows 7 computers require attention!

December 4, 2019

As previously announced through Business Update , Windows 7 will no longer be supported by Microsoft after January 14, 2020. Yale ITS is actively working to identify impacted computers within your departments. Many of these...

2019 holiday recess schedules & adjusted deadlines

December 4, 2019

Several Yale offices will close at 5:00 p.m. on Monday, December 23, 2019, and reopen Thursday, January 2, 2020. The following is a brief summary of systems availability, adjusted deadlines, and support services related to this period. Please read on for information about specific areas....