New Purchase Order Procedure Resources Now Available

Summary

In July 2023, 3201 PR.01 Purchase Order Process was updated to create a clearly documented and comprehensive Purchase Order (PO) procedure.

• Purchase Order Procedure FAQs are now available.
• A tipsheet to help navigate the Purchase Order Management Dashboard is now available.

Details

In July 2023, 3201 PR.01 Purchase Order Process was updated to create a clearly documented and comprehensive Purchase Order (PO) procedure that establishes a baseline for correctly executing POs and is a reference for guiding the users through the PO life cycle.

In keeping with the OneFinance Strategic Initiative, the updated procedure establishes standards and best practices for creating and managing POs to save time, reduce rework, and ensure the timely receipt of purchases.

In late 2023, we held a series of Purchase Order Procedure information sessions where users were able to informally ask questions about creating, managing, and closing POs. In these information sessions, the team also shared a new Purchase Order Management dashboard to provide business units with efficient access to critical information necessary to manage Purchase Orders effectively. From these robust discussions, we have compiled a set of Frequently Asked Questions (FAQs) as an additional reference to assist you in managing POs, along with the PO Procedure Quick Reference Guide, and a tipsheet to help guide you through the use of the PO Management dashboard. We encourage everyone to take advantage of this valuable opportunity to enhance your knowledge of the purchase order process.

Questions

Please contact the Finance Support Center at askfinance@yale.edu with any questions about the updated procedure.