Good news! PCard limits are increasing.

    April 10, 2024

    Summary

    • The Yale University Purchase Card Program has addressed PCard holder feedback by increasing Travel and Supplies PCard limits.
    • Limit increases were made to current PCards automatically. No action was needed by Lead Administrators, Operations Managers, or Cardholders.
    • PCard holders were notified via email when their limits increased.

    Details

    What’s new

    We’ve heard your feedback! The Yale University Purchasing Card Program has taken proactive steps to address issues with purchasing card (PCard) limits. Careful analysis has been performed to determine what the new limits should be, and approval has been provided by the Senior Leadership Team to automatically and seamlessly increase PCard spending limits with minimal disruption to University business.

    View the new PCard Limits.

    Next Steps

    • Lead Administrators and Operations Managers can find updated limits for their cardholders by accessing the Tableau-based PCardholder dashboard. 
    • PCard holders were notified via email once their PCard limits have been increased. The communication provided all the necessary details about the updated limits.
    • Review the policies and procedures concerning the proper usage of the PCard (Policy 3215 Yale Purchasing Card and Procedure 3215 PR01).
    • Remember to file your expense report within 30 days to clear the charges. For further details on how to complete our expense report, see procedure 3215 PR.02 Yale Expense Management.
    • Do not use the University PCard for personal expenses. You should only charge legitimate business expenses to the PCard.

    Benefits

    In alignment with the OneFinance North Star, increasing PCard limits will make life easier by:

    • Reducing the need for temporary and permanent limit exception requests.
    • Decreasing the number of point-of-sale (transaction) declines.
    • Aligning with current PCard spending behavior, changing trends in cardholder usage, and accounting for rising inflation.

    Community Engagement

    Engaging the business community is vital to the mission of the University. The project team worked closely with the Lead Administrators, Operations Managers, and the Senior Leadership Team. The project team thanks these individuals who devoted their time to providing input, guidance, and invaluable feedback to enhance the PCard program.

    Questions?

    If you have any questions/concerns or need to request changes to the limits, please contact the Purchasing Card Office at purchasing.card@yale.edu.

    We are here to support you in navigating these changes to ensure a smooth transition. Thank you for your continued efforts to support the critical missions of the University.