Workplace Survey Initiatives update - April 15, 2021

The ITS Leadership Team and the ITS Climate, Culture, and Inclusion (CCI) Task Force continue to make workplace improvements through the nine separate initiatives derived from the 2019 Workplace Survey results.

Between March 11 and April 9, teams working on these initiatives have accomplished the following:

• Establish ITS work from home guidance for staff (Ted Hanss/Sandra Germenis)—The team is reviewing survey results from ITS staff, which closed on March 5 and other source material.
• Implement inclusive recruiting practices (Diane Fusco / Blanche Temple)—The team is currently working on an approach to broadly socialize available diversity and inclusion-related hiring tools and a location to store these resources for ease of reference by ITS staff.
• Examine total rewards, pay equity, and simplifying career paths in alignment with market data (Blanche Temple)—The group presented the final title alignment of job positions to the Senior Leadership Team. In two weeks, the group will present market data for utilization in this year’s merit program.
• 25 Science Park safety (John Barden)—Public Safety expects to have Security staff returning to ‘normal’ schedule assignments shortly. They expect to see an incremental increase in staffing at the Science Park Campus through April, with additional staff added this summer.
• Research “high tech” firm employment practices, culture, and retention strategies (Hadar Call / Kiran Keshav)—The team initially presented findings to the IT Leadership Team on March 31 and is now developing the final report.
• Ensuring fairness of opportunity - Extend ITS diversity and inclusion training curriculum (Ann Brainard-Dougan / Sandra Germenis)—The action team is working with Deb Stanley-McAulay to structure a facilitated discussion based on a monologue by a Yale employee who experiences bias in the workplace. The team will provide multiple opportunities for training so that all ITS staff can attend.

Previously completed initiatives:

• Meaningful performance evaluations for all ITS Staff (Assure 1:1 feedback consistency across M&P & C&T) (Sandra Germenis)—All work for this initiative was completed on October 30, 2020, resulting in the publication of recommended practices and resources for managers.
• Promote transparency and provide access to senior management (Ryan Schlagheck)—The IT Senior Leadership Team (SLT) reviewed and confirmed skip-level meeting guidance, and this information is now available as a resource on the new Performance Feedback website. Skip-level guidance was also added to the New Employee Orientation for Manager/Supervisor reference and reviewed with the IT Leadership Team at the January 27 monthly meeting. The team completed all work for this initiative as of January 29.

For the latest status and to see all of the great work accomplished to date, visit the Workplace Survey Improvement Initiatives Monthly Tracker snapshot on the IT Teams channel, or contact Randal Ritter, Senior Project Manager, Enterprise Reporting & Analytics.