ISPADJ Journal Source – Updated internal controls effective May 2023

The Controller’s Office is implementing updated internal controls on the ISPADJ journal source to restrict certain charges on sponsored awards, effective this month.

As previously communicated on November 9, 2022 and March 8, 2023, certain University Service Providers (USPs) are restricted from charging sponsored awards for policy and regulatory reasons. In the event of a charge from such a USP to a non-sponsored account, it is not permitted to move that charge after-the-fact onto a sponsored award using a non-restricted journal source, such as ISPADJ.

Procedure 1410 PR.03 describes the appropriate use of the ISPADJ journal source: “Users are responsible for making any needed correction to an original charge that is not the result of a USP error. If the change is permanent and continuing forward, users are responsible for contacting the USP with updated charging instructions. Departments and/or their representatives must use a Journal Source that has been specially configured for this purpose (i.e., Name = ISP Adjustments; Ref ID = ISPADJ). Departments may NOT use the original USP’s Journal Source.

For further information, and a list of Specialized Service Facilities (SSFs) and Recharge Centers (RCs) that may not charge sponsored awards, refer to the November 9, 2022 communication.

Please reach out to isp@yale.edu with any questions.