Institutional Information

    Institutional Assurances and Code Numbers

    Yale University is a private corporation. For tax purposes, the University is covered under Section 501(c)(3) of the Internal Revenue Code.

    Type of Information Date / Number / Code
    Age Discrimination Act Filed 8/26/1993
    Animal Welfare Assurance (commonly referred to as the “Assurance”) Number Yale’s Assurance Number: D16-00146
    Approval Period: May 4, 2023-May 31, 2027
    CAGE Code 4B992
    SAM Registration Status | Expiration Date Active (Expires 02/06/25)
    Congressional District CT-003
    DUNS Number (see below for UEI) 04-320-7562
    Employer Identification Number (EIN) (also known as Federal Tax Identification Number (TIN) 06-0646973
    NIH EIN 1060646973A1
    Human Research Protection Program (HRPP) – Federalwide Assurance (FWA) Number FWA00002571 (Expires 12/22/26)
    Misconduct In Science Assurance Filed 03/14/2016
    North American Industry Classification System (NAICS) Code 611310 (Colleges, Universities, and Professional Schools)
    Nuclear Regulatory Commission (NRC) Number 06-00183-03 (Radiation License Date: 02/28/2005)
    ORCA Certification Date 09/19/2014
    ORI Certification Expiration Date 04/30/2025
    Type of Organization Institution of Higher Education
    UEI (Unique Entity ID) FL6GV84CKN57
    U.S. Department of Agriculture (USDA) Inspection Date 10/02/2006
    USDA License and Registration Number (Registration Period) 16-R-0001 (March 20, 2014-March 20, 2017)

    Authorized Financial Officer

    Kathleen King, Associate Director, Financial Reporting

    Sponsored Projects Financial Administration
    Yale University
    150 Munson Street, 1st Floor
    P.O. Box 208327
    New Haven, CT 06520-8327
    Email: kathleen.king@yale.edu

    Payment Addresses

    Make checks payable to: Yale University.

    PAYMENT REMITTANCE ADDRESS: SUBCONTRACT INVOICE REMITTANCE ADDRESS: W AWARDS & CLINICAL TRIAL (44000) PAYMENT REMITTANCE:

    Yale University
    Sponsored Projects Financial Administration
    P.O. Box 1873
    New Haven, CT 06508-1873

    Contacting email: GrantsAR@yale.edu

    For overnight delivery:
    Yale University
    Sponsored Projects Financial Administration
    25 Science Park, 1st Floor
    150 Munson Street
    New Haven, CT 06511-3572

    		 Send electronically to: yss.subcontracts@yale.edu
    • YSS email address must be in the TO: line of the email
    • Place other addresses in the CC: line of the email
    • Invoices must be formatted as .pdf or .tiff
    • One invoice per attachment; but an email may have multiple attachments

    Send by U.S. mail to:
    Yale University
    c/o Yale Shared Services-Sub K Invoices
    P.O. Box 208383
    New Haven, CT 06520-8309

    		 Yale University
    School of Medicine
    Treasury Services
    333 Cedar Street, I-100 SHM
    New Haven, CT 06510-3206

    Rate Agreement

    • Most recent rate agreement: DHHS FEDERAL RATE AGREEMENT dated 04/05/24
    • Cognizant Agency: Department of Health and Human Services (DHHS)
    • DHHS Representative: Ryan McCarthy, (212) 264-2069

    Facilities & Administrative (F&A) Cost Rates

    Applicable to Location

    Rates Effective
    7/1/2016 – 6/30/2019
    (Predetermined)

    		 RATES EFFECTIVE 7/1/2019 – 6/30/2023*
    (PREDETERMINED)
    Organized Research
    On-Campus    		 67.5% 67.5%
    Research DOD Contract
    On Campus    		 69.9% 69.9%
    Organized Research
    Off Campus    		 26.0% 26.0%
    Organized Research
    CMHC    		 47.0% 47.0%
    Other Sponsored Activities
    On Campus    		 43.0% 43.0%
    Other Sponsored Activities
    Off Campus    		 26.0% 26.0%
    Organized Research
    VA@West Haven    		 30.9% 30.9%
    Instruction
    On Campus    		 69.0% 69.0%
    Instruction
    Off Campus    		 26.0% 26.0%

    *Effective 7/1/2023 until amended provisional rates apply (use same rates as those cited for fiscal year ending 6/30/2023).

    F&A Cost Rates for Corporate/Industrial Sponsors

    • 69.9% Research
    • 35.0% Industry-sponsored clinical trial (Effective 11/1/23)

    F&A Cost Rates for Sponsors with No Stated Overhead Rate

    Please contact your Proposal or Contract Manager.

    Fringe Benefit Rates

    The categories referred to below are:

    • Exempt - Salaried (includes Faculty, M&P, Postdoctoral Associates)
    • Non-Exempt - Hourly (includes C&T, S&M)
    • Part-Time - (No Benefits)

    Audit Report, Federal UG (FY23)

    Access the Audit Report, Federal UG (FY23)

    Federal

    APPLICABLE TO Type Rates Effective
    7/1/23 - 6/30/24 FIXED    		 Rates Effective
    7/1/24-6/30/25 Fixed    		 Rates Effective 7/1/25 - Until Amended PROVISIONAL
    Exempt 30.70% 30.60% 30.60%
    Non-Exempt 66.10% 52.30% 52.30%
    Part-Time 8.10% 7.10% 7.10%

    Non Federal

    Refer to the Controller’s Office Factsheet.

    Yale Compensation Policies for Postdoctoral Appointees

    Yale Graduate Student Tuition, Stipends and Continuous Registration Fees

    Equipment vs.Supplies

    • Equipment is defined as an article of tangible nonexpendable personal property with a useful life of more than 1 year and a cost per unit equal to or greater than $5,000. Those items which do not meet this definition should be budgeted in the materials and supplies category.

    NIH Salary Cap

    NIH/NRSA Stipends, Tuition Fees and Other Budgetary Levels

    NRSA Childcare Support Funding

    The NIH announced that it will fund childcare support requests up to $3,000 per budget period for full-time NRSA fellows. Among the conditions associated with the funds are:

    • The childcare provided must be by a licensed childcare provider;
    • Yale must retain supporting documentation (e.g., proof provider is licensed); and
    • Funds are restricted and cannot be re-budgeted without prior approval of the NIH.

    For non-NIH childcare reimbursement requests, requestors must follow the sponsor specific guidelines.
    The childcare reimbursement is considered income and is taxable; recipients of this reimbursement should consult a tax advisor regarding how this reimbursement may impact their personal tax situation.

    These funds can be requested during the application process or as a supplement. Instructions on how to apply for these funds are available in NIH NOT-OD-24-116. Please note:

    1. The Department Business Office (DBO) is responsible for retaining all related childcare costs documentation
    2. The DBO will need to enter a one-time payment through Workday in order to get the reimbursement processed utilizing the appropriate pay component and spend category in table below
    3. The DBO will need to enter the pay component PDF Child Care or Graduate Student Child Care. Note: The PDF Child Care pay component is not yet available in Workday. If processing PDF Child Care, you must forward the information to ysmacademic@yale.edu (please use this email for YSM and non-YSM requests) for processing.

    Once the reimbursement is paid out in the month it has been entered, it will appear at the end of the year on a 1099 or 1042.

    Pay Component Spend Category
    Graduate Student Child Care SC783
    PDF Child Care SC782

     

    NRSA Frequently Asked Questions

    How is "child" defined?

    Child is defined as dependent children living in the eligible fellow’s home from birth under the age of 13, or children who are disabled and under age 18.

    What supporting documentation, other than proof that the provider is licensed, is required for reimbursement?

    A copy of the receipt from the provider with enough detail (Name of Provider, License number, dates of care, name of dependent(s), cost of care, etc.) so the request for reimbursement can be verified as compliant.

    How will the fellow request reimbursement?

    The PDF/Graduate Student must submit the required documentation indicated above to department. The DBO will input the necessary info into Workday:

    Post-Doc Fellows:

    • Spend Category: PDF Child Care (SC782)
    • In Workday, enter one-time payment
    • Input pay component “PDF Child Care”
    • Transactions will post to LA 81051 Other Expenses / PDF Childcare Reimbursement (SC782) - Childcare reimbursements issued to full-time post-doctoral fellows for childcare costs provided by a licensed childcare provider. Sponsored awards must refer to their awarding agency for specific guidelines.

    Graduate Students:

    • SC Name - Graduate Student Child Care (SC783)
    • In Workday, enter one-time payment
    • Input pay component “Graduate Student Child Care”
    • Transactions will post to LA 81051 Other Expenses / Graduate Student Childcare Reimbursement (SC783) - Childcare reimbursements issued to graduate students for childcare costs provided by a licensed childcare provider. Sponsored awards must refer to their awarding agency for specific guidelines.
    Can a PCard ($2K limit) be used to pay for Childcare up to the $2,500?

    No.

    Can pending proposals be amended to request childcare support?

    The NIH will not accept Amendments to pending proposals in order to request childcare support (although each institution can withdraw the application and resubmit at the next deadline).

    Can proposals in JIT status be amended to request childcare support?

    Requests not included in the proposal would need to be requested via an administrative supplement.

    For more information