Frequently Needed Yale Facts


Institutional Assurances and Code Numbers

Yale University is a private corporation.  For tax purposes, the University is covered under Section 501(c)(3) of the Internal Revenue Code.

Age Discrimination Act Filed 8/26/1993
Animal Welfare Assurance (commonly referred to as the “Assurance”) Number D16-00146 | Effective July 25, 2016

Note:  Previous Assurance A3230-01 may still appear in official documents for the life of the Assurance (May 5, 2015- May 31, 2019) until a new Assurance is issued to Yale.

CAGE Code

4B992
SAM Registration Status | Expiration Date Active | Expires 09/06/2018
Congressional District CT-003
DUNS Number 04-320-7562
Employer Identification Number (EIN) (also known as Federal Tax Identification Number (TIN) 06-0646973
NIH EIN 1060646973A1
Human Research Protection Program (HRPP) – Federalwide Assurance (FWA) Number FWA00002571 (Expires 11/2/2017)
Misconduct In Science Assurance Filed 3/14/2016
North American Industry Classification System (NAICS) Code 611310 (Colleges, Universities, and Professional Schools)
Nuclear Regulatory Commission (NRC) Number 06-00183-03 (Radiation License Date: 2/28/2005)
ORCA Certification Date: 9/19/2014
Type of Organization Institution of Higher Education
U.S. Department of Agriculture (USDA) Inspection Date 10/2/2006
USDA License and Registration Number (Registration Period) 16-R-0001 (March 20, 2014-March 20, 2017)

Authorized Financial Officer

  • Authorized Financial Officer:
    Kenechia Clarke, Associate Director, Financial Management
    Office of Sponsored Projects
    Yale University
    150 Munson Street, 3rd Floor
    P.O. Box 208327
    New Haven, CT 06520-8327
    Telephone Number: (203) 737-5675
    Fax Number:  (203) 737-5837
    Email: kenechia.clarke@yale.edu

Payment Addresses

Make checks payable to: Yale University.

PAYMENT REMITTANCE ADDRESS: SUBCONTRACT INVOICE REMITTANCE ADDRESS: W AWARDS & CLINICAL TRIAL (44000) PAYMENT REMITTANCE:

Yale University
Office of Sponsored Projects
P.O. Box 1873
New Haven, CT 06508-1873

Contacting email: GrantsAR@yale.edu
 

For overnight delivery:

Yale University
Office of Sponsored Projects
25 Science Park, 3rd Floor
150 Munson Street
New Haven, CT 06511-3572

Send electronically to: yss.subcontracts@yale.edu
-YSS email address must be in the TO: line of the email
-Place other addresses in the CC: line of the email
-Invoices must be formatted as .pdf or .tiff
-One invoice per attachment; but an email may have multiple attachments 

Send by U.S. mail to:
Yale University
c/o Yale Shared Services-Sub K Invoices
P.O. Box 208383
New Haven, CT 06520-8309

Yale University
School of Medicine
Treasury Services
333 Cedar Street, I-100 SHM
New Haven, CT 06510-3206

Rate Agreement

  • Most Recent Rate Agreement: DHHS FEDERAL RATE AGREEMENT dated 02/16/17 NEW!
  • Cognizant Agency: Department of Health and Human Services (DHHS)
  • DHHS Representative: Ryan McCarthy, (212) 264-2069
  • Facilities & Administrative (F&A) Cost Rates:

    Applicable to
    Location

    Rates Effective
    7/1/2014 – 6/30/2015
    (Final)

    Rates Effective
    7/1/2015 – 6/30/2016
    (Predetermined)

    Rates Effective
    7/1/2016 – 6/30/2018*
    (Predetermined)

    Organized Research
    On-Campus

    66.5%

    66.5%

    67.5%

    Research DOD Contract
    On Campus

    69.7%

    69.9%

    69.9%

    Organized Research
    Modified On Campus

    30.9%

       

    Organized Research
    Off Campus

    26.0%

    26.0%

    26.0%

    Organized Research
    CMHC

    41.9%

    47.0%

    47.0%

    Other Sponsored Activities
    On Campus

    41.8%

    43.0%

    43.0%

    Other Sponsored Activities
    Off Campus

    24.7%

    26.0%

    26.0%

    Organized Research
    [email protected] Haven

    30.9%

    30.9%

    30.9%

    Instruction
    On Campus

    69.0%

    69.0%

    69.0%

    Instruction
    Off Campus

    26.0%

    26.0%

    26.0%

*Effective 7/1/2018 until amended provisional rates apply (use same rates as those cited for fiscal year ending 6/30/2018).


F&A Cost Rates for Corporate/Industrial Sponsors:
  • 69.9%    Research
  • 30.0%    Industry-sponsored clinical trial
F&A Cost Rates for Sponsors with No Stated Overhead Rate:
  • Please contact the Office of Sponsored Projects
     

Fringe Benefit Rates: 

The categories referred to below are:
   Exempt - Salaried (includes Faculty, M&P, Postdoctoral Associates)
   Non-Exempt - Hourly (includes C&T, S&M)
   Part-Time - (self-explanatory)

APPLICABLE TO
Type
Rates Effective
(7/1/16 - 6/30/17)
FIXED
Rates Effective
(7/1/17 - 6/30/18) FIXED
Rates Effective (7/1/18 - Until Amended)   PROVISIONAL
FEDERAL      
Exempt 31.1% 32.3% 32.3%
Non-Exempt 62.5% 61.7% 61.7%
Part-Time 8.7% 7.6% 7.6%
       
NON-FEDERAL    Refer to the Controller’s Office Factsheet    

Yale Compensation Policies for Postdoctoral Appointees:


Yale Graduate Student Tuition, Stipends and Continuous Registration Fees:


Equipment vs. Supplies: 

  • Equipment is defined as an article of tangible nonexpendable personal property with a useful life of more than 1 year and a cost per unit equal to or greater than $5,000.  Those items which do not meet this definition should be budgeted in the materials and supplies category.

NIH Salary Cap:

  • Effective January 8, 2017, the Executive Level II Salary Cap increased from $185,100 to $187,000. See: NIH NOT-OD-17-049.
  • NIH Salary Cap Summary FY1990 - Present:  http://grants1.nih.gov/grants/policy/salcap_summary.htm
  • Key point: You may re-budget existing funds (per NIH policies and procedures) to cover the increased salary cap level, but no additional funds will be provided by NIH to cover the increased salary expenses.

NIH/NRSA Stipends, Tuition Fees and Other Budgetary Levels: